PROCEEDINGS

Vermilion Parish Library

Board of Control

August 12, 2015

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday August 12, 2015 at the Maurice Library at 5:02PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Rev. Wayne Landry and Mayor Wayne Theriot. Absent were: Betty Girouard and Leon Broussard, Police Jury ex-officio member  .

Guest were: Charlotte Trosclair, library director and Amy Stelly, business manager.

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 13, 2015 minutes. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

On the motion of Rev. Wayne Landry seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve the Director’s report. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the purchase of a computer processor, computer server, 3 smart tables, 3-D printer, smart table accessories, and 3-D cart as approved in FEMA PW 3241 Version 5. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the purchase of the commercial property coverage. There were no public comments.

On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve for staff to attend the Association for Rural and Small Libraries Conference. There were no public comments.

On the motion of Rev. Wayne Landry seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the purchase of a Smart Table made possible through a private donation. There were no public comments.

On the motion of Rev. Wayne Landry seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to adopt the 3-D printing policy. There were no public comments.

There being no further business and upon motion of Rev. Wayne Landry and seconded by Mrs. Jane Barras the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                     (Date)                 (Time)           (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: May 13, 2015

TIME: __5:00PM_______

PLACE OF MEETING: __Kaplan Library____________________________________

815 North Cushing Ave.; Kaplan, LA 70548

 AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Wayne Landry
7. Wayne Theriot
8. Leon Broussard

PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-

Approval of Minutes from last meeting, __April 1, 2015_____.

(Date of last meeting)

Old Business:

1. Financial Report—Amy Stelly
2. Director’s Report

New Business:

3. Adopt Millage rate(s)
4. Auditor’s Report
5. Delcambre Contract
6. Library Security
7. Patron Dress Code

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

 337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

                (Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 13, 2015

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday May 13, 2015 at the Kaplan Library at 5:00PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Mayor Wayne Theriot, and Leon Broussard, Police Jury ex-officio member. Absent was: Melanie Hensgens, R. Brady Broussard, Jr., and Rev. Wayne Landry.

Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager, Matthew Margaglio, auditor and Carolyn Shepherd.

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the April 1, 2015 minutes. There were no public comments.

On the motion of Mrs. Betty Girouard seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to unanimously approve the Director’s report. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt the Vermilion Parish Library millage rate at 4.36. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve 2014 audit report.There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to meet with Iberia Parish Library Board of Control and their respective attorney to review the cost expenditures for the Delcambre Library. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Leon Broussard and carried the board unanimously voted to adopt the Vermilion Parish Library security resolution as prepared and adopted by the Vermilion Parish Police Jury. There were no public comments.

On the motion of Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the Vermilion Parish Library patron dress code. There were no public comments.

There being no further business and upon motion of Leon Broussard and seconded by Mrs. Jane Barras the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: April 1, 2015

TIME: __10:30AM__

PLACE OF MEETING: __Abbeville Library____________________________________

405 East Saint Victor St.; Abbeville, LA 70510

 AGENDA:

1. Call to Order —Chairman—Ricky Luquette
2. Prayer
3. Pledge
4. Roll Call
   1. Jane Barras
   2. Melanie Hensgens
   3. Brady Broussard, Jr.
   4. Betty Girouard
   5. Ricky Luquette
   6. Wayne Landry
   7. Wayne Theriot
   8. Leon Broussard

5. PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-

6.  Approval of Minutes from last meeting, __February 11, 2015_____.

                                                                                      (Date of last meeting)

7. New Business:
8. To Announce meeting to adopt 2015 millage
9. Approve contract for janitorial service
10. LLA Conference
11. ALA Conference
12. Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA70510______

(Address)

 337-893-2674_____

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

(Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

April 1, 2015

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday April 1, 2015 at the Abbeville Library at 10:30AM. The following members were present:  R. Brady Broussard, Jr., Ricky Luquette, Jane Barras, Betty Girouard, Mayor Wayne Theriot, Rev. Wayne Landry and Leon Broussard, Police Jury ex-officio member. Absent was: Melanie Hensgens.

Guest were: Charlotte Trosclair, library director and Amy Stelly, business manager.

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the February 11, 2015 minutes. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to announce the meeting on May 13, 2015 at the Kaplan Library to adopt the 2015 millage. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to unanimously approve the janitorial contract with Going Green Janitorial. There were no public comments.

On the motion of Rev. Wayne Landry seconded by Mrs. Jane Barras and carried the board unanimously voted to approve Louisiana Library Association (LLA) expenditures for the director and two staff members. There were no public comments.

On the motion of Rev. Wayne Landry seconded by Mrs. Betty Girouard and carried the board unanimously voted to table American Library Conference (ALA).There were no public comments.

There being no further business and upon motion of Mr. R. Brady Broussard, Jr. and seconded by Mrs. Betty Girouard the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                    (Date)                    (Time)         (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: February 11, 2015

TIME: __10:30 AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Wayne Landry
7. Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, __November 12, 2014_________________.

                                                                          (Date of last meeting)

Old Business:

1. Financial Report—Amy Stelly
2. Director’s Report

New Business:

3. FEMA
4. Microfilm Digitalization
5. Cleaning Services
6. Election of Officers

President

Vice President

Secretary

Treasurer

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

 337-893-2674_

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

              (Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

February 11, 2015

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday February 11, 2015 at the Abbeville Library at 10:30AM. The following members were present:  R. Brady Broussard, Jr., Ricky Luquette, Jane Barras, Betty Girouard, Mayor Wayne Theriot. Absent were: Melanie Hensgens, Rev. Wayne Landry and Leon Broussard, Police Jury ex-officio member.

Guest were: Howard E. Nobles III (GOHSEP),Marlys Sanders(GOHSEP), Dinah Riggs (GOHSEP), Grant Domingue, IT manager, Charlotte Trosclair, library director and Amy Stelly, business manager.

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 12, 2014 minutes. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to deviate from the agenda and allow GOHSEP to present. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to unanimously accept the financial report as presented by Amy Stelly. There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to accept the director’s report. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve the time extension for PW 3241.There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the request list for FEMA approval for PW 3241.

On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve digitalization of microfilm.

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to reappoint officers of the board by acclamation.

There being no further business and upon motion of Mr. R. Brady Broussard, Jr. and seconded by Mayor Wayne Theriot the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted:  ____________   _________  ___________

                           (Date)               (Time)             (staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: ___Wednesday, November 12, 2014____________________

TIME:   ___5:00PM_________________________

PLACE OF MEETING:   Abbeville Library_____________________________

405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order—Chairman—Ricky Luquette

Prayer—Rev Wayne Landry

Pledge– Jane Barras

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Wayne Landry
7. Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, __August 13,2014___.

(Date of last meeting)

*Old Business

1. Financial Report—Amy Stelly
2.  Director’s Report

*New Business

1.   2014 Amended Budget
2.   Salaries
3.   Health Insurance
4.   2015 Budget
5.   2015 Holidays
6.   2015 Meeting Schedule
7.   2015 Auditor Resolution (Letter of Engagement)
8.   Kaplan Property (parking)
9.  Abbeville Floors
10. Abbeville YA/Media Room
11. Surplus-desks
12. Volunteers
13. Policy
14. FMLA
15. Christmas/Staff Training

*Executive Session

*Adjournment

Charlotte Trosclair, Director

(Name and Position of Authorized Person)

Vermilion Parish Library___

(Name of Taxing District)

405 East Saint Victor St.; Abbeville, LA 70510

(Address)

_337-893-2674_________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair___ at 337-893-2674_____ describing the assistance that is necessary.                                               (Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 12, 2014

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday November 12, 2014 at the Abbeville Library at 5:46 PM. The following members were present:  R. Brady Broussard, Jr., Ricky Luquette, Jane Barras, Betty Girouard, Melanie Hensgens and Leon Broussard, Police Jury ex-officio member. Absent were: Mayor Wayne Theriot and Rev. Wayne Landry.

Guest were: Felicia Williams, Charlotte Trosclair, library director and Amy Stelly, business manager.

Prayer was led by Mr. Ricky Luquette.

Pledge of Allegiance was led by Mrs. Jane Barras.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the August 13, 2014. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to accept the financial report as presented. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to accept the director’s report. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to accept the 2014 amended budget .There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt proposed 2015 salaries for staff. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt proposed 2015 director’s salary. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to adopt 2015 health insurance rates. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt the 2015 budget. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt 2015 holidays. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to adopt 2015 meeting schedule. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to adopt 2015 auditor’s resolution (letter of engagement). There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to table the Kaplan property parking area. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to table the Abbeville atrium floor. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve repairs and removal of sink in YA Room. There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to declare desk surplus. There were no public comments.

On the motion of Mrs. Betty Girouard seconded by Mr. Leon Broussard and carried the board unanimously voted to not accept volunteers at the library. Comments were given by Mrs. Felicia Williams. She would like for the library to allow volunteers.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to adopt the updated Family Medical Leave Act policy. There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mr. Leon Broussard and carried the board unanimously voted to approve to close the libraries on  December 20, 2014 for staff training. There were no public comments.

There being no further business and upon motion of Mr. Leon Broussard and seconded by Mr. R. Brady Broussard, Jr. the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted:  ____________   _________  ___________

                           (Date)               (Time)             (staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: ___Wednesday, November 12, 2014__________________

TIME:   ___4:45PM_________________________

PLACE OF MEETING:   Abbeville Library_____________________________

405 East Saint Victor St.; Abbeille, LA 70510

AGENDA:

Call to Order—Chairman—Ricky Luquette

Prayer—Rev Wayne Landry

Pledge– Jane Barras

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Wayne Landry
7. Wayne Theriot

1. Leon Broussard

*New Business

1.   2015 Budget

Adjournment

Charlotte Trosclair, Director

(Name and Position of Authorized Person)

Vermilion Parish Library___

(Name of Taxing District)

405 East Saint Victor St.; Abbeville, LA 70510

(Address)

_337-893-2674_________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair___ at 337-893-2674_____ describing the assistance that is necessary.                                               (Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

Special Meeting—2015 Budget Meeting

November 12, 2014

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control budget meeting to order on Wednesday, November 12, 2014 at 4:45PM at the Abbeville Library. The following members were present:  Ricky Luquette, R. Brady Broussard, Jr., Jane Barras, Betty Girouard, Melanie Hensgens and Leon Broussard, Police Jury ex-officio. Absent were Mayor Wayne Theriot, and Rev. Wayne Landry.  Guest were: Felicia Williams, Charlotte Trosclair, library director and Amy Stelly, business manager.

Prayer was led by Mr. Ricky Luquette.

Pledge of Allegiance was led by Ms. Jane Barras.

On the motion of R. Brady Broussard, Jr. seconded by Jane Barras and carried the board unanimously voted to approve the 2015 budget. Comments were presented by Ms. Felicia Williams. She would like to see the library invest in a self-pay system similar to Lafayette and to allow 5 free copies to patrons on a daily basis.

There being no further business and upon motion of Betty Girouard and seconded by Leon Broussard the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 13, 2014

Vice-President, R. Brady Broussard, Jr. called the Vermilion Parish Public Library Board of Control special meeting to order on Wednesday, August 13, 2014 at 5:00PM at the Maurice Library. The following members were present:  R. Brady Broussard, Jr., Jane Barras, Betty Girouard, Wayne Theriot, and Rev. Wayne Landry. Absent were Ricky Luquette, Melanie Hensgens, and Leon Broussard, Police Jury ex-officio.

Guest were: Charlotte Trosclair, library director and Amy Stelly, business manager.

On the motion of Mr. Wayne Theriot seconded by Rev. Wayne Landry and carried the board unanimously voted to dispense with the reading of and to unanimously accept the July 8, 2014 minutes. There were no public comments.

On the motion of Rev. Wayne Landry seconded by Ms. Betty Girouard and carried the board unanimously voted to accept the financial report. There were no public comments.

On the motion of Ms. Jane Barras seconded by Ms. Betty Girouard and carried the board unanimously voted to accept the director’s report. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Rev. Wayne Landry and carried the board unanimously voted to accept and authorize payment for the environmental study conducted on the Kaplan property. There were no public comments.

On the motion of Ms. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to authorize the purchase of a 3-D printer. There were no public comments.

There being no further business and upon motion of Rev. Wayne Landry and seconded by Mayor Wayne Theriot the meeting was adjourned.

APPROVED:

_________________________________

R. Brady Broussard, Jr., Board Vice-President

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary