November 11, 2015 Board Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 11, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 11, 2015 at the Abbeville Library at 4:45 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr. and Rev. Wayne Landry. Absent was: Mayor Wayne Theriot
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the August 12, 2015 minutes. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the Director’s report. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the painting of a mural by Robert Dafford on the Cultural Center. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the amended 2015 budget. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mr. Leon Broussard and carried the board unanimously voted to table staff cost of living increase for six months. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the proposed 2016 budget. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Rev. Wayne Landry and carried the board unanimously voted to adopt the auditor’s resolution. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mr. Leon Broussard and carried the board unanimously voted to give permission to purchase necessary furnishings up to $25,000.00 for the young adult area. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the policy manual with the exception of changing computer usage to a minimum of $5.00 toward fines and lost items. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to adopt the 2016 Holidays. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to adopt the 2016 meeting schedule. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the 2016 Christmas Staff day. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the closing of the Abbeville Library for one day to conduct inventory. There were no public comments.
There being no further business and upon motion of Mr. R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
Budget Meeting November 11, 2015 Agenda
Notice Posted: ____________ _________ ___________
(Date) (Time) (staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: ___Wednesday, November 11, 2015_________________
TIME: ___4:45PM_________________________
PLACE OF MEETING: Abbeville Library_____________________________
405 East Saint Victor St.; Abbeille, LA 70510
AGENDA:
Call to Order—Chairman—Ricky Luquette
Prayer—Rev Wayne Landry
Pledge– Jane Barras
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
*New Business
- 2016 Budget
Adjournment
Charlotte Trosclair, Director
(Name and Position of Authorized Person)
Vermilion Parish Library___
(Name of Taxing District)
405 East Saint Victor St.; Abbeville, LA 70510
(Address)
_337-893-2674_________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair___ at 337-893-2674_____ describing the assistance that is necessary. (Telephone number)
Budget Meeting November 11, 2015 Board Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 11, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 11, 2015 at the Abbeville Library at 4:45 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr., and Rev. Wayne Landry. Absent was: Mayor Wayne Theriot
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager
There were no guest present to discuss the 2016 Budget.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
August 12, 2015 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: August 12, 2015
TIME: __5:00PM_______
PLACE OF MEETING: __Maurice Library____________________________________
8901 Maurice Ave; Maurice, LA 70555
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-
Approval of Minutes from last meeting, __May 13, 2015_____.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
- FEMA Report
- Computer Servers
- Smart Tables
- 3-D Printer
New Business:
- Insurance—general liability
- Rural & Small Library Conference
- Donation (Smart Table)
- 3-D Printing Policy
- Budget Committee
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
August 12, 2015 Board Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
August 12, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday August 12, 2015 at the Maurice Library at 5:02PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Rev. Wayne Landry and Mayor Wayne Theriot. Absent were: Betty Girouard and Leon Broussard, Police Jury ex-officio member .
Guest were: Charlotte Trosclair, library director and Amy Stelly, business manager.
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 13, 2015 minutes. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve the Director’s report. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the purchase of a computer processor, computer server, 3 smart tables, 3-D printer, smart table accessories, and 3-D cart as approved in FEMA PW 3241 Version 5. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the purchase of the commercial property coverage. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve for staff to attend the Association for Rural and Small Libraries Conference. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the purchase of a Smart Table made possible through a private donation. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to adopt the 3-D printing policy. There were no public comments.
There being no further business and upon motion of Rev. Wayne Landry and seconded by Mrs. Jane Barras the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
May 13, 2015 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: May 13, 2015
TIME: __5:00PM_______
PLACE OF MEETING: __Kaplan Library____________________________________
815 North Cushing Ave.; Kaplan, LA 70548
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-
Approval of Minutes from last meeting, __April 1, 2015_____.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
New Business:
- Adopt Millage rate(s)
- Auditor’s Report
- Delcambre Contract
- Library Security
- Patron Dress Code
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
May 13, 2015 Board Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
May 13, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday May 13, 2015 at the Kaplan Library at 5:00PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Mayor Wayne Theriot, and Leon Broussard, Police Jury ex-officio member. Absent was: Melanie Hensgens, R. Brady Broussard, Jr., and Rev. Wayne Landry.
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager, Matthew Margaglio, auditor and Carolyn Shepherd.
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the April 1, 2015 minutes. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to unanimously approve the Director’s report. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt the Vermilion Parish Library millage rate at 4.36. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve 2014 audit report.There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to meet with Iberia Parish Library Board of Control and their respective attorney to review the cost expenditures for the Delcambre Library. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Leon Broussard and carried the board unanimously voted to adopt the Vermilion Parish Library security resolution as prepared and adopted by the Vermilion Parish Police Jury. There were no public comments.
On the motion of Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the Vermilion Parish Library patron dress code. There were no public comments.
There being no further business and upon motion of Leon Broussard and seconded by Mrs. Jane Barras the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
April 1, 2015 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: April 1, 2015
TIME: __10:30AM__
PLACE OF MEETING: __Abbeville Library____________________________________
405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
- Call to Order —Chairman—Ricky Luquette
- Prayer
- Pledge
- Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
- PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-
6. Approval of Minutes from last meeting, __February 11, 2015_____.
(Date of last meeting)
- New Business:
- To Announce meeting to adopt 2015 millage
- Approve contract for janitorial service
- LLA Conference
- ALA Conference
- Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA70510______
(Address)
337-893-2674_____
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
April 1, 2015 Board of Control Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
April 1, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday April 1, 2015 at the Abbeville Library at 10:30AM. The following members were present: R. Brady Broussard, Jr., Ricky Luquette, Jane Barras, Betty Girouard, Mayor Wayne Theriot, Rev. Wayne Landry and Leon Broussard, Police Jury ex-officio member. Absent was: Melanie Hensgens.
Guest were: Charlotte Trosclair, library director and Amy Stelly, business manager.
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the February 11, 2015 minutes. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to announce the meeting on May 13, 2015 at the Kaplan Library to adopt the 2015 millage. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to unanimously approve the janitorial contract with Going Green Janitorial. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Jane Barras and carried the board unanimously voted to approve Louisiana Library Association (LLA) expenditures for the director and two staff members. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Betty Girouard and carried the board unanimously voted to table American Library Conference (ALA).There were no public comments.
There being no further business and upon motion of Mr. R. Brady Broussard, Jr. and seconded by Mrs. Betty Girouard the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
February 11, 2015 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: February 11, 2015
TIME: __10:30 AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
Approval of Minutes from last meeting, __November 12, 2014_________________.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
New Business:
- FEMA
- Microfilm Digitalization
- Cleaning Services
- Election of Officers
President
Vice President
Secretary
Treasurer
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
February 11, 2015 Board of Control Meeting
PROCEEDINGS
Vermilion Parish Library
Board of Control
February 11, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday February 11, 2015 at the Abbeville Library at 10:30AM. The following members were present: R. Brady Broussard, Jr., Ricky Luquette, Jane Barras, Betty Girouard, Mayor Wayne Theriot. Absent were: Melanie Hensgens, Rev. Wayne Landry and Leon Broussard, Police Jury ex-officio member.
Guest were: Howard E. Nobles III (GOHSEP),Marlys Sanders(GOHSEP), Dinah Riggs (GOHSEP), Grant Domingue, IT manager, Charlotte Trosclair, library director and Amy Stelly, business manager.
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 12, 2014 minutes. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to deviate from the agenda and allow GOHSEP to present. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to unanimously accept the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to accept the director’s report. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve the time extension for PW 3241.There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the request list for FEMA approval for PW 3241.
On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve digitalization of microfilm.
On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to reappoint officers of the board by acclamation.
There being no further business and upon motion of Mr. R. Brady Broussard, Jr. and seconded by Mayor Wayne Theriot the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
November 11, 2015 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 11, 2015
TIME: __5:00PM_______
PLACE OF MEETING: __Abbeville Library____________________________________
405 East Saint Victor St. ; Abbeville, LA 70510
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-
Approval of Minutes from last meeting, __August 12, 2015_____.
(Date of last meeting)
Old Business:
New Business:
Executive Session:
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)