NOTICE OF SPECIAL PUBLIC MEETING

A special public meeting will be held as follows:

DATE: April 9, 2025

TIME: 5:00PM

PLACE OF MEETING: Abbeville Library,405 East Saint Victor St., Abbeville, LA, 70510

AGENDA:
Call to Order
Prayer
Pledge
Roll Call
a. Anita Levy
b. Bridget Winters
c. JB Moreno
d. John LeBlanc
e. Meg Hebert
f. Melanie Hensgens
g. Shane Meaux
h. Yolanda Broussard

Public comments on any agenda item will be considered from the audience at this time.

President’s Message

1. Accept the Library Director’s Resignation effective April 3, 2025
2. Appoint Dawn Hebert as Interim Library Director and Secretary for the Library Board of Control
3. Appoint Amy Stelly as Business Manager/Human Resources
4. Consider hiring an attorney to create a Library Director Handbook

Adjournment

Dawn Hebert, Interim Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Dawn Hebert at 337-893-2674 describing the assistance that is necessary.

A public meeting of the Vermilion Parish Library Board of Control will be held as follows:

DATE: Tuesday, March 18, 2025
TIME: 5:00 pm
LOCATION: Abbeville Library, 405 East Saint Victor Street, Abbeville, LA 70510

AGENDA:
Call to Order
Prayer
Pledge
Roll Call
• Yolanda Broussard
• Meg Hebert
• Melanie Hensgens
• John Leblanc
• Anita Levy
• Shane Meaux
• JB Moreno
• Bridget Winters
Public comments on any agenda item will be considered by the audience at this time.
1. Consideration of going into executive session to discuss the character and professional competence of Charlotte Bourg, Library Director including a review of the board of control evaluations.
2. Consideration of going into executive session to discuss allegations of misconduct involving allegations of violation of the Louisiana Code of Ethics.
3. Consideration of action regarding the continued employment of Charlotte Bourg as Library Director, which may include disciplinary action or termination of her employment as Library Director.
Adjournment

PROCEEDINGS
Vermilion Parish Library
Board of Control
February 18, 2025
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, February 18, 2025, at the Abbeville Library at 5:00PM. The following members were present: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, Yolanda Broussard, and JB Moreno. Also present were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, and Paul Moresi, Attorney. The prayer was led by Meg Hebert. The pledge was led by John LeBlanc. Amy Stelly called the roll.

During the public comments call John LeBlanc commented that items 8, 9, and 10 should not be on the agenda. Cost of living increases would not be revisited until after the director’s evaluation and since that would not be at this meeting those items should not be addressed. On the recommendation of Paul Moresi, the board decided to wait until those items were brought up in the meeting.

Board President, Anita Levy opened the floor to nominations for board president. Bridget Winters nominated John LeBlanc for President. Shane Meaux nominated Anita Levy for President. On the motion of Shane Meaux seconded by Bridget Winters the nominations were closed. A roll call vote was called on the two nominations.

Votes for Anita Levy Votes for John LeBlanc
Anita Levy Bridget Winters
Meg Hebert John LeBlanc
Shane Meaux Melanie Hensgens
Yolanda Broussard

JB Moreno Abstained
John LeBlanc was named Board President.

John LeBlanc called for nominations for Vice President. Yolanda Broussard nominated Bridget Winters. Shane Meaux nominated Anita Levy, who declined the nomination. On the motion of Shane Meaux seconded by Meg Hebert the nominations were closed.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

Bridget Winters was named Vice President.

On the motion of Shane Meaux and seconded by Anita Levy the board voted to dispense with the reading of the past meeting minutes and to accept the previous meeting minutes as written.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

On the motion of Meg Hebert and seconded by Melanie Hensgens in accordance with the board bylaws the board voted to appoint Charlotte Bourg Secretary and Amy Stelly Treasurer of the Board.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

On the motion of Anita Levy seconded by Shane Meaux the board approved the change in signees for the bank account. Anita Levy will be removed, and Bridget Winters will be added. John LeBlanc is already a signer.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

On the motion of Shane Meaux and seconded by Melanie Hensgens the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

On the motion of Shane Meaux and seconded by Melanie Hensgens the board voted to approve the amending of the 2024 budget.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

Bridget Winters asked Charlotte Bourg not to include the minutes traveled to and from branches in her report. Only the actual time spent at the locations should be included. On the motion of Shane Meaux and seconded by Anita Levy the board approved the Director’s Report.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

On the motion of Shane Meaux and seconded by Melanie Hensgens the board agreed after discussion to give the staff a 3% cost of living increase.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

Charlotte Bourg asked for an additional 3% increase for three employees who received Outstandings on their evaluations. After discussion on the motion of Shane Meaux seconded by Anita Levy the board agreed to the addition 3%.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

The board tabled the 3% cost of living increase for the Director until after the Director’s evaluation on the motion of Anita Levy seconded by Shane Meaux.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

Meg Hebert discussed Vermilion Library Foundation membership with the board. She encouraged them to join and participate if they are able.

On the motion of Shane Meaux and seconded by Yolanda Broussard the board ratified the Louisiana Compliance Questionnaire given by the Louisiana Legislative Auditor with stated edits.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

On the motion of Shane Meaux seconded by Yolanda Broussard the board approved the resolution for the disposition of surplus electronic property.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

On the motion of Anita Levy seconded by Shane Meaux the board approved the resolution for the disposition of surplus office equipment.
YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux, JB Moreno, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None

John LeBlanc scheduled a special meeting for the Director’s evaluation for March 18th at 5pm at the Abbeville location. Bridget Winters handed out packets to board members for the director’s evaluation with instructions not to discuss or distribute as it was a personnel matter. Charlotte Bourg, Director, will be given notice 24 hours in advance of the meeting and given the choice of having the evaluation done in an open meeting or executive session.

On the motion of Shane Meaux seconded by Yolanda Broussard the board adjourned.

PROCEEDINGS
Vermilion Parish Library
Strategic Planning Committee
February 17, 2025
Public Meeting

Library Director, Charlotte Bourg called the meeting to order at 5:02pm. In attendance were Kirk Wesson and Claire Schexnayder.

The prayer was led by Kirk Wesson
The pledge was led by Claire Schexnayder
Charlotte Bourg called the roll from the sign in sheets.

There were no comments from the public on any agenda item.

Charlotte Bourg welcomed the attendees and discussed the reasons for starting this work. The other attendees introduced themselves and why they were participating in the planning process. A plan was developed to collect not only demographic data but also anecdotal data from citizens in Vermilion Parish. At the next meeting Charlotte Bourg will have demographic data and information on population trends in the parish. Some of the ideas for collecting anecdotal data include electronic and paper surveys, idea boards for suggestions, and focus groups to be held at all the library buildings. Claire and Kirk will invite others to participate in this process.

The next meeting will be in Abbeville at 5pm on March 31, 2025.
The meeting was then adjourned.

Attested and Approved:

__________________________
Charlotte Bourg, Library Director

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:
DATE: February 18, 2025
TIME: 5:00PM
PLACE OF MEETING: Abbeville Library,405 East Saint Victor St., Abbeville, LA, 70510

AGENDA:
Call to Order
Prayer
Pledge
Roll Call
a. Anita Levy
b. Bridget Winters
c. JB Moreno
d. John LeBlanc
e. Meg Hebert
f. Melanie Hensgens
g. Shane Meaux
h. Yolanda Broussard

Public comments on any agenda item will be considered from the audience at this time.

1. Election of Officers
i. President
ii. Vice President
Elected Board President continues with the meeting.

2. Approval of meeting minutes from last meetings
3. Approval of Charlotte Bourg as Secretary and Amy Stelly as Treasurer
4. Approve change in signees for bank account if necessary
5. Approve Financial Report—Amy Stelly
6. Amend 2024 Budget
7. Approve Director’s Report – Charlotte Bourg
8. Approve cost of living increase for employees at 3%
9. Approve merit pay increase of additional 3% for eligible employees
10. Approve cost of living increase for director at 3%
11. Discussion of Vermilion Library Foundation membership by Meg Hebert
12. Ratify the Louisiana Compliance Questionnaire
13. Approve resolution for the disposition of surplus electronic property
14. Approve resolution for the disposition of surplus office equipment

Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St., Abbeville, LA 70510
337-893-8674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is

NOTICE OF PUBLIC MEETING
Strategic Planning Committee Meeting
A public meeting will be held as follows:

DATE: February 17, 2025
TIME: 5:00PM
PLACE OF MEETING: Abbeville Library,405 East Saint Victor St., Abbeville, LA, 70510
AGENDA:
Call to Order
Prayer
Pledge
Take attendance on those present on a sign-up sheet.

Public comments on any agenda item will be considered from the audience at this time.

1. Opening remarks on why the library is doing this work
2. Those present will do introductions
3. Discussion of why we are forming this committee
4. Discussion of demographics in Vermilion Parish
5. Discussion on methods of data collection
6. Decision on next meeting date, location, and next steps

Adjournment

Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St., Abbeville, LA 70510
337-893-8674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS
Vermilion Parish Library
Board of Control
December 17, 2024
Director Evaluation Committee Meeting

Library Board Members called the Vermilion Parish Library Board of Control Director’s Evaluation Committee meeting to order on Tuesday, December 17, 2024, at the Abbeville Library at 9:30AM. The following members were present: John LeBlanc, Bridget Winters, Melanie Hensgens. Amy Stelly, Business Manager, was present to audio record and take minutes. Also present were JB Moreno, Dawn Hebert, and Charlotte Bourg.

Bridget Winters said the prayer, JB Moreno led the pledge.

Amy Stelly called the roll.
There were no public comments on any agenda item.
Bridget Winters opened the evaluations sent in by Library Board of Control members first, in alphabetical order. Shane Meaux did not submit an evaluation form. Ms. Bridget Winters called out the scores and read comments out loud. Ms. Melanie Hensgens, Mr. John LeBlanc, and Amy Stelly keep notes and tallies. Charlotte Bourg left the meeting after the board evaluations were processed. Ms. Bridget Winters went through the same process with the employee forms.

After the evaluations scores were tallied, on the motion of Mr. John LeBlanc and seconded by Ms. Melanie Hensgens the meeting was adjourned.

NOTICE OF PUBLIC MEETING
Library Board of Control
Director Evaluation Committee

A public meeting will be held as follows:

DATE: Tuesday, December 17, 2024
TIME: 9:00AM
PLACE OF MEETING: 405 E. St. Victor St., Abbeville, LA 70510

AGENDA:
Roll Call
1. Bridget Winters
2. John LeBlanc
3. Melanie Hensgens

Public comments on any agenda item will be considered from the audience at this time.

1. Approval of the minutes from the previous meeting.
2. Opening of evaluation surveys and tallying of results to be presented to entire board.

Adjournment

Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS
Vermilion Parish Library
Board of Control
November 12, 2024
Public Hearing and Regular Meeting

Library Board President, Anita Levy, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 12, 2024, at the Abbeville Library at 6:00PM. The following members were present: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters. Melanie Hensgens was 4 minutes late. Absent was JB Moreno. Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, and Paul Moresi, Attorney.

The prayer was led by Meg Hebert.
The pledge was led by John LeBlanc.
Amy Stelly called the roll.

John LeBlanc commented the millage had been rolled forward to 4.46 mils. There being no other public comments on the budget, the board moved to the public meeting.

Board President Anita Levy called the regular meeting to order at 6:03PM.

Anita Levy called for public comments on any agenda items, there were no comments offered.

On the motion of Bridget Winters, seconded by John LeBlanc, the board voted unanimously to amend the agenda to include a discussion of the director’s evaluation process and schedule.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Shane Meaux and seconded by John LeBlanc the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

The board decided not to move to executive session under the advice of Paul Moresi. On the motion of Meg Hebert, seconded by John LeBlanc, the board voted to send a letter to former employee Daphne Hardy. The discussion of any personnel issues was tabled until the February regular board meeting.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

Paul Moresi gave an overview of open meeting laws to the board. He asked Charlotte Bourg, Director, to send the information packets to the board after the meeting.

On the motion of Shane Meaux, seconded by Meg Hebert, the board accepted the Director’s Report as presented.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of John LeBlanc, seconded by Shane Meaux, the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Bridget Winters, seconded by John LeBlanc, the Board voted to amend the 2024 budget.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Shane Meaux, seconded by Meg Hebert, the board approved the 2025 budget.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Bridget Winters, seconded by John LeBlanc, the board conducted a roll call vote to table the discussion of cost of a 3% living pay increase for the staff and the director until after the director’s evaluation.
Meg Hebert YEA
Melanie Hensgens YEA
Shane Meaux YEA
Bridget Winters YEA
John LeBlanc YEA
Anita Levy YEA
Yolanda Broussard YEA
JB Moreno ABSENT
There was no dissention among the board.

On the motion of John LeBlanc, seconded by Shane Meaux, the board voted to accept the janitorial services quote from Hebert’s Carpet & Upholstery Care as it was the lowest quote.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Shane Meaux, seconded by Bridget Winters, the board voted to accept the quote for replacement of the Kaplan Branch flooring from Shaw Integrated.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Shane Meaux, seconded by Yolanda Broussard the board approved the board meeting schedule for 2025 with the meeting time changed from 6pm to 5pm.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Yolanda Broussard, seconded by Shane Meaux, the board approved the 2025 library holiday schedule.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of John LeBlanc, seconded by Shane Meaux, the board approved the Federal Mileage Rates as set by the Federal Government.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Bridget Winters, seconded by John LeBlanc, the board approved the Health Insurance Rates as set.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Meg Hebert, seconded by Melanie Hensgens, the board approved the updates to the Employee Handbook.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Meg Hebert, seconded by Melanie Hensgens, the board approved the changes to the Meeting Room Policy to allow for organization to collect membership dues during meetings.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

On the motion of Melanie Hensgens, seconded by Yolanda Broussard, the board approved the PR and Media Policy.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

Charlotte Bourg, Director, presented a process for developing a strategic plan for the library system. On the motion of Shane Meaux, seconded by John LeBlanc, the board approved the start of the process for the library system.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno

Bridget Winters discussed the director’s evaluation process and dates. Bridget Winters requested Board President Anita Levy to consult with Paul Moresi, Attorney on the open meetings laws on the evaluation committee meetings to review submitted evaluation documents. The board discussed reviewing the compilation of evaluation responses at the February meeting, for going to a meeting in January.

On the motion of John LeBlanc, seconded by Yolanda Broussard, the meeting was adjourned.

NOTICE OF PUBLIC HEARING AND MEETING

A public hearing and meeting will be held as follows:
DATE: Tuesday, November 12, 2024
TIME: _6:00 PM______
LOCATION: Abbeville Library, 405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:
Call to Order
Prayer
Pledge
Roll Call
a. Anita Levy
b. Bridget Winters
c. JB Moreno
d. John LeBlanc
e. Meg Hebert
f. Melanie Hensgens
g. Shane Meaux
h. Yolanda Broussard

Public comments on the Proposed 2025 Budget will be considered at this time.
1. Public discussion of Proposed 2025 Budget

Move to Public Meeting
Public comments on any agenda item will be considered from the audience at this
time.
1. Approval of meeting minutes from previous meetings
2. Executive Session to discuss personnel matters
3. Review of Open Meeting Laws – Paul Moresi, Attorney
4. Approve Director’s Report – Charlotte Bourg, Director
5. Approve Financial Report – Amy Stelly, Business Manager
6. Amend the 2024 Budget
7. Adopt the 2025 Budget
8. Approve cost of living increase of 3% for staff
9. Approve cost of living increase of 3% for the director
10. Approve a quote for janitorial services
11. Approve quote for Kaplan Branch flooring replacement
12. Approve the 2025 Board Meeting Schedule
13. Approve the 2025 Holiday Schedule
14. Approve the Federal Mileage Rates as set
15. Approve the Health Insurance Rates
16. Approve the Employee Handbook updates
17. Approve changes to the meeting room policy
18. Approve PR and Media Policy
19. Approval of the Strategic Planning Process for the Library System

Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.
Abbeville, LA 70510
337-893-2674
cbourg@vermilion.lib.la.us

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library
Board of Control
July 23, 2024
 
Board President, Anita Levy, called the Vermilion Parish Library Board of Control Public Hearing to order on Tuesday, July 23, 2024, at the Abbeville Library at 6:00PM.  The following members were present: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, and Shane Meaux.  Board member Yolanda Broussard was absent.
 
Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, and Denise A. Landry, Notary.
 
Prayer was led by Meg Hebert
Pledge of Allegiance was led by John LeBlanc
Roll was called by Amy Stelly
 
Anita Levy called for any comments on the proposed millage roll forward.  There were none.
The Public Hearing on the proposed millage was adjourned.
 
The Special Meeting was called to order directly following the Public Hearing.
Board President, Anita Levy asked for comments on any agenda item.  There were no comments.
 
On the motion of John LeBlanc and seconded by Shane Meaux the library board voted to adopt the adjusted millage rate.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
On the motion of Shane Meaux and seconded by Meg Hebert the library board voted to set forth the adjusted millage rate and roll forward the millage rate not to exceed the maximum authorized rate.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
Notary Denise A. Landry notarized the required affidavit for the millage to roll forward.
 
The library board discussed the public comment policy.  There were some changes made to the policy.  On the motion of Bridget Winters and seconded by Shane Meaux the board approved the Public Comment Policy with changes.  Charlotte Bourg, Director, will send out a corrected copy to all board members.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
The board discussed changes and edits to the board by-laws.  On the motion of John LeBlanc and seconded by Bridget Winters the approval of the edited by-laws was tabled until the next regular meeting to be held on August 6, 2024, at 6pm at the Abbeville Library.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
On the motion of Meg Hebert and seconded by Shane Meaux the board voted to approve changes to the meeting room policy and procedure with the edits discussed.  Director, Charlotte Bourg, will send out the revised copies to the board members.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
On the motion of John LeBlanc and seconded by Shane Meaux the board approved the Records Request Policy.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
On the motion of Shane Meaux and seconded by Bridget Winters the board approved the Audio/Video Recording Policy.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
The board discussed the Library Director Performance Evaluation Process and Tools.  On the motion of Shane Meaux and seconded by John LeBlanc the board approved the process and tool with edits.  Bridget Winters will make necessary changes and email the files to Charlotte Bourg for formatting on library letterhead.  The director will include the evaluation information in the Board By-Laws for approval at the next meeting.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
 
With no other business, on the motion of John LeBlanc and seconded by Shane Meaux the board adjourned until the next regular meeting to be held August 6, 2024.

PROCEEDINGS
Vermilion Parish Library
Board of Control
August 6, 2024
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 6, 2024, at the Abbeville Library at 6:00PM. The following members were present: Anita Levy, Bridget Winters, Yolanda Broussard, John LeBlanc, Melanie Hensgens, Shane Meaux, and JB Moreno. Meg Hebert was absent. Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, and Paul Moresi, Attorney. The prayer was led by Melanie Hensgens. The pledge was led by John LeBlanc. Amy Stelly called the roll.

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Shane Meaux the board approved the meeting minutes from the last meetings.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Melanie Hensgens, Shane Meaux, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Meg Hebert

On the motion of Shane Meaux and seconded by John LeBlanc the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Melanie Hensgens, Shane Meaux, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Meg Hebert

On the motion of Shane Meaux and seconded by Bridget Winters the board approved the Director’s Report.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Melanie Hensgens, Shane Meaux, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Meg Hebert

On the motion of Bridget Winters and seconded by John LeBlanc the board agreed to amend the by-laws.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Melanie Hensgens, Shane Meaux, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Meg Hebert

On the motion of John LeBlanc and seconded by Shane Meaux the board accepted the quote for D&O Insurance to be added to our liability insurance policy.
YEAS: Anita Levy, Bridget Winters, JB Moreno, John LeBlanc, Melanie Hensgens, Shane Meaux, Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Meg Hebert

On the motion of John LeBlanc and seconded by Yolanda Broussard the meeting was adjourned.