Vermilion Parish Library
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NOTICE OF PUBLIC MEETING

Notice Posted: ____________               _________       _________

 (Date)                            (Time)        (Staff initials)

NOTICE OF PUBLIC MEETING

 

A public meeting will be held as follows:

DATE: Tuesday, August 1, 2023

TIME: _6:00 PM______

PLACE OF MEETING: __Abbeville Library______________________

 

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Board President—Anita Levy

Prayer

Pledge

Roll Call

  1. Jane Barras
  2. Melanie Hensgens
  3. Anita Levy
  4. Betty Girouard
  5. John LeBlanc
  6. Yolanda Broussard
  7. Bridget Winters
  8. Paul Bourgeois

 

Public comments on any agenda item will be considered from the audience at this time.

Old Business

  1. Approval of minutes from the last meetings
  2. Approval of Director’s Report – Charlotte Bourg
  3. Approval of Financial Report – Amy Stelly

 

New Business

  1. Discussion and approval of surplus equipment
  2. Update on the status of the millage renew schedule
  3. Library Legislation Update
  4. Update by director of ongoing maintenance projects

 

Adjournment

 

 

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

 

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

NOTICE OF PUBLIC MEETING

Notice Posted: ____________ _________ _________

(Date)                              (Time)                  (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: May 2, 2023

TIME: __6:00PM_______

PLACE OF MEETING: __Kaplan Library____________________________________

 __815 N. Cushing Ave., Kaplan, LA, 70548___________

 

AGENDA:

Call to Order —Anita Levy

Prayer

Pledge

Roll Call

  1. Jane Barras
  2. Melanie Hensgens
  3. Anita Levy
  4. Betty Girouard
  5. John LeBlanc
  6. Yolanda Broussard
  7. Bridget Winters
  8. Paul Bourgeois, Jr., Police Jury ex-officio member

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

  1. Approval of minutes from last regular meeting
  2. Approve Financial Report
  3. Approve Director’s Report

New Business:

  1. Approve the millage rates for 2023
  2. Vote on the millage resolution for 2023
  3. Audit Presentation with Kolder, Slaven & Company
  4. Approve the changes to Circulation Policy
  5. Approve Staff Training Day for December 15, 2023

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

Proceedings for August 1, 2023

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 1, 2023

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 1, 2023, at the Abbeville Library at 6:00PM.  The following members were present:  Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard and Paul Bourgeois.

Absent:  Yolanda Broussard

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager.

Prayer was led by Jane Barras

Pledge of Allegiance was led by John LeBlanc

Roll was called by Amy Stelly

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Jane Barras the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

On the motion of John LeBlanc and seconded by Betty Girouard the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

On the motion of Bridge Winters and seconded by Jane Barras the board approved the Director’s Report.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

On the motion of John LeBlanc and seconded by Melanie Hensgens the board voted to approve the list of equipment to be sent to surplus.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

The Director, Charlotte Bourg, gave a status report on the progress of calling the election for the 2024 Millage Renewal Election.

The Director, Charlotte Bourg, went over new laws regarding libraries passed and signed by the governor in the last legislation session.  This included information about Act 436.

The Director, Charlotte Bourg, gave an update on maintenance projects ongoing at the libraries.  This included the waterproofing project at the Gueydan Branch.

With no other business, on the motion of John LeBlanc and seconded by Bridget Winters the board adjourned until the next regular meeting to be held November 7, 2023.

 

Proceedings May 2, 2023

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 2, 2023

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, May 2, 2023, at the Kaplan Library at 6:00PM.  The following members were present:  Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Yolanda Broussard, and Melanie Hensgens.

Absent:  Betty Girouard and Paul Bourgeois

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, Auditor Representative, Kristina Sage, Denise Ardeneaux, and David Bourg.

Prayer was led by Jane Barras

Pledge of Allegiance was led by John LeBlanc

Roll was called by Amy Stelly

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of John LeBlanc and seconded by Jane Barras the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of Bridge Winters and seconded by Jane Barras the board approved the Director’s Report.  There was a brief discussion of maintenance issues at the branches including projects at the Gueydan Branch and the Kaplan Branch.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of John LeBlanc and seconded by Jane Barras, the board voted to approve the millage of 4.46 mils for the 2023 tax year by resolution.  A roll call vote was taken.

RESOLUTION

            BE IT RESOLVED, that the following millage(s) are hereby levied on the 2022 tax roll on all property subject to taxation by: VERMILION PARISH

MILLAGE

Vermilion Parish Library   4.46 mils

            BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of VERMILION, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2022, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

A presentation on the audit findings for 2022 was given by Kristina Sage of Kolder, Slaven, & Company.  There were no findings, and a clean audit was reported.  The board on the motion of John LeBlanc and seconded by Jane Barras accepted the audit findings and report.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to approve the changes to the circulation policy.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

On the motion of Jane Barras and seconded by Yolanda Broussard the board approved closing for Staff Training Day on Friday, December 15, 2023.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

With no other business, on the motion of John LeBlanc and seconded by Yolanda Broussard the board adjourned until the next regular meeting to be held August 1, 2023.

APPROVED:

_________________________________

Anita Levy, Board President

ATTEST:

__________________________

Charlotte Bourg, Secretary

 

Proceedings February 7, 2023

PROCEEDINGS

Vermilion Parish Library

Board of Control

February 7, 2023

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, February 7, 2023, at the Abbeville Library at 6:00PM.  The following members were present:  Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, and Melanie Hensgens.

Absent:  Betty Girouard, and Yolanda Broussard

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager.

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Bridget Winters the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Paul Bourgeois the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Bridget Winters the board approved the Director’s Report.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

Board President, Anita Levy, moved on to new business and opened the floor to nominations for board president.  On the motion of Bridget Winters and seconded by Jane Barras the board voted unanimously to keep the current slate of officers:  Anita Levy as Board President and John LeBlanc as Vice President.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Melanie Hensgens in accordance with the board bylaws the board voted to appoint Charlotte Bourg Secretary and Amy Stelly Treasurer of the Board.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

No new signees for the bank were needed for approval at this time.

On the motion of Paul Bourgeois and seconded by Melanie Hensgens the Board voted to amend the 2022 budget.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

After discussion of the current budget and economic climate on the motion of Bridget Winters and seconded by Melanie Hensgens the board voted to give the staff a 3% cost of living pay increase.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Bridget Winters the board ratified the Louisiana Compliance Questionnaire given by the Louisiana Legislative Auditor.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and on the second of Paul Bourgeois the board passed a resolution to put the bookmobile up for public auction. A roll call vote was held:

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Jane Barras the meeting was adjourned.

NOTICE OF PUBLIC MEETING

Notice Posted: ____________ _________ _________

(Date)      (Time)   (Staff initials)

NOTICE OF PUBLIC MEETING

 

A public meeting will be held as follows:

 

DATE: February 7, 2023

 

TIME: __6:00PM_______

 

PLACE OF MEETING: __Abbeville Library____________________________________

 

__405 East Saint Victor St.; Abbeville, LA 70510___________

 

AGENDA:

 

Call to Order

Prayer

Pledge

Roll Call

  1. Jane Barras
  2. Melanie Hensgens
  3. Anita Levy
  4. Betty Girouard
  5. John LeBlanc
  6. Yolanda Broussard
  7. Bridget Winters
  8. Paul Bourgeois, Jr., Police Jury ex-officio member

 

Public comments on any agenda item will be considered from the audience at this time.

 

Old Business:

  1. Approval of meeting minutes from last meetings
  2. Approve Financial Report—Amy Stelly
  3. Approve Director’s Report – Charlotte Bourg

 

New Business:

  1. Election of Officers

President

Vice President

  1. Approval of Charlotte Bourg as Secretary and Amy Stelly as Treasurer
  2. Approve signees for bank account if needed
  3. Amend 2022 Budget
  4. Discuss and approve cost of living increase for employees of 3%
  5. Ratify the Louisiana Compliance Questionnaire
  6. Resolution for auction of bookmobile

 

 

Adjournment

 

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St., Abbeville, LA 70510

337-893-8674

 

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

November 1, 2022 Proceedings

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 1, 2022

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, November 1, 2022, at the Abbeville Library at 6:03PM.  The following members were present:  Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, Betty Girouard, and Yolanda Broussard.

Absent:  Melanie Hensgens

Guests were Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager and David Bourg.

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Betty Girouard the board voted to dispense with the reading of and to accept the previous meeting minutes with the approved corrections.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of John LeBlanc and seconded by Bridget Winters the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of John LeBlanc and seconded by Betty Girouard the board approved the Director’s Report.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of Betty Girouard and seconded by Paul Bourgeois the Board voted to amend the 2022 budget.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of John LeBlanc and seconded by Bridget Winters the Board voted to adopt the 2023 budget.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of Paul Bourgeois and seconded by Yolanda Broussard the board voted to approve the 2023 board meeting schedule.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of Bridget Winters and seconded by Betty Girouard the board agreed to accept the 2023 health insurance rates.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of John LeBlanc and seconded by Bridget Winters the board agreed to accept the 2023 IRS mileage rates.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of Jane Barras and seconded by Yolanda Broussard the board approved the 2023 Holiday Schedule.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of John LeBlanc and seconded by Jane Barras the board approved the updated Dress Standards for employees.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of John LeBlanc and seconded by Betty Girouard the board approved the updated the Employee Handbook.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of Bridget Winters and seconded by Jane Barras the board approved the hiring of Foley and Judell, LLC bond attorneys to handle the 2024 Millage Renewal Process.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

The board discussed changes that need to be made to the Board Bylaws.  Director, Charlotte Bourg, will make the requested changes to put before the board at the next regular meeting.  At that time the board will vote to approve changes.

On the motion of Bridget Winters and seconded by Jane Barras the board approved a cost of living pay increase for the Director to go into effect on January 1, 2023.  The amount approved was 3%.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens

On the motion of Bridget Winters and seconded by Betty Girouard the meeting was adjourned.

 

Public Hearing Proceedings November 1, 2022

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 1, 2022

Public Hearing

Library Board President, Anita Levy, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 1, 2022, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Betty Girouard, Yolanda Broussard, John LeBlanc, Paul Bourgeois, Police Jury ex-officio member and Bridget Winters.

Absent was Melanie Hensgens

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager and David Bourg.

The prayer was led by Jane Barras. The pledge was led by John LeBlanc. Amy Stelly called the roll.

There being no public comments and upon motion of Jane Barras and seconded by Yolanda Broussard the hearing was moved to a public meeting.

NOTICE OF PUBLIC HEARING

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: November 1, 2022

TIME: __6:00PM_______

PLACE OF MEETING: Abbeville Branch Library

405 E. St. Victor St.

Abbeville, LA   70510

Public comments on any agenda item will be considered from the audience at this time.

 

AGENDA:

Call to Order —Chairman—Anita Levy

Prayer

Pledge

Roll Call

  1. Jane Barras
  2. Melanie Hensgens
  3. Anita Levy
  4. Betty Girouard
  5. John LeBlanc
  6. Yolanda Broussard
  7. Bridget Winters
  8. Paul Bourgeois

New Business:

  1. Public discussion of Proposed 2023 Budget

Move to Public Meeting

Charlotte Bourg

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

NOTICE OF PUBLIC MEETING

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 1, 2022

TIME: __6:00PM_______

PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St. ,Abbeville, LA  70510

AGENDA:

Call to Order —Chairman—Anita Levy

 Public comments on any agenda item will be considered from the audience at this time.

 Old Business:

  1. Approval of meeting minutes from previous meeting.
  2. Approve Financial Report—Amy Stelly
  3. Approve Director’s Report – Charlotte Bourg

New Business:

  1. Amend 2022 Budget
  2. Adopt 2023 Budget
  3. Approve 2023 Meeting Schedule
  4. Approve 2023 health insurance rates
  5. Approve the IRS mileage rates for 2023
  6. Approve 2023 Holidays schedule
  7. Approve updated dress standards
  8. Approve updated Employee Handbook
  9. Approve hiring of Foley and Judell, LLC for the 2024 Millage Renewal process
  10. Discussion to update Board Bylaws
  11. Discuss cost of living increase for director

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

Proceedings August 2, 2022 Meeting

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 2, 2022

Vice President, John LeBlanc, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 2, 2022 at the Abbeville Library at 6:00PM.  The following members were present:  Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc.

Absent:  Anita Levy and Bridget Winters

Guests were:  Charlotte Bourg, Library Director and Amy Stelly, Business Manager

Prayer was led by Jane Barras

Pledge of Allegiance was led by Paul Bourgeois

There were no public comments on any agenda item.

On the motion of Yolanda Broussard and seconded by Melanie Hensgens the board voted to approve the minutes from the previous regular and special meeting.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Paul Bourgeois and seconded by Betty Girouard the board voted to approve the director’s report.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Jane Barras and seconded by Betty Girouard the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Paul Bourgeois and seconded by Melanie Hensgens the board voted to approve the hiring of an HR attorney to review the updated employee manual.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Paul Bourgeois and seconded by Betty Girouard the board voted to table the approval of the new dress standard policy until it is reviewed by the HR attorney.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

There was a brief discussion of the cost to own 3 library vehicles.  The board on the motion of Melanie Hensgens seconded by Yolanda Broussard voted to surplus the Dodge van.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

The director, Charlotte Bourg, updated the board on various maintenance projects.

On the motion of Yolanda Broussard seconded Betty Girouard the meeting was adjourned.

Notice of Public Meeting

A public meeting will be held as follows:

DATE: Tuesday, August 2, 2022

TIME: _6:00 PM______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Board President—Anita Levy

Prayer

Pledge

Roll Call

  1. Jane Barras
  2. Melanie Hensgens
  3. Anita Levy
  4. Betty Girouard
  5. John LeBlanc
  6. Yolanda Broussard
  7. Bridget Winters
  8. Paul Bourgeois

Public comments on any agenda item will be considered from the audience at this time.

Old Business

  1. Approval of minutes from the last meetings
  2. Approval of Director’s Report – Charlotte Bourg
  3. Approval of Financial Report – Amy Stelly

New Business

  1. Executive session to discuss personnel matters
  2. Discussion and approval of the hiring of an HR Lawyer to review the employee manual
  3. Approval of updated dress standards
  4. Discussion and approval of surplus equipment
  5. Update by director of ongoing maintenance projects

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

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