Vermilion Parish Library | Minutes – Vermilion Parish Library

NOTICE OF PUBLIC MEETING

Notice Posted: ____________ _________ _________

(Date) (Time) (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: May 2, 2023

TIME: __6:00PM_______

PLACE OF MEETING: __Kaplan Library____________________________________

__815 N. Cushing Ave., Kaplan, LA, 70548___________

AGENDA:

Call to Order —Anita Levy

Prayer

Pledge

Roll Call

Jane Barras
Melanie Hensgens
Anita Levy
Betty Girouard
John LeBlanc
Yolanda Broussard
Bridget Winters
Paul Bourgeois, Jr., Police Jury ex-officio member

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

Approval of minutes from last regular meeting
Approve Financial Report
Approve Director’s Report

New Business:

Approve the millage rates for 2023
Vote on the millage resolution for 2023
Audit Presentation with Kolder, Slaven & Company
Approve the changes to Circulation Policy
Approve Staff Training Day for December 15, 2023

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

Proceedings May 2, 2023

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 2, 2023

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, May 2, 2023, at the Kaplan Library at 6:00PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Yolanda Broussard, and Melanie Hensgens.

Absent: Betty Girouard and Paul Bourgeois

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, Auditor Representative, Kristina Sage, Denise Ardeneaux, and David Bourg.

Prayer was led by Jane Barras

Pledge of Allegiance was led by John LeBlanc

Roll was called by Amy Stelly

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of John LeBlanc and seconded by Jane Barras the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of Bridge Winters and seconded by Jane Barras the board approved the Director’s Report. There was a brief discussion of maintenance issues at the branches including projects at the Gueydan Branch and the Kaplan Branch.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of John LeBlanc and seconded by Jane Barras, the board voted to approve the millage of 4.46 mils for the 2023 tax year by resolution. A roll call vote was taken.

RESOLUTION

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2022 tax roll on all property subject to taxation by: VERMILION PARISH

MILLAGE

Vermilion Parish Library 4.46 mils

BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of VERMILION, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2022, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

A presentation on the audit findings for 2022 was given by Kristina Sage of Kolder, Slaven, & Company. There were no findings, and a clean audit was reported. The board on the motion of John LeBlanc and seconded by Jane Barras accepted the audit findings and report.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to approve the changes to the circulation policy.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

On the motion of Jane Barras and seconded by Yolanda Broussard the board approved closing for Staff Training Day on Friday, December 15, 2023.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

With no other business, on the motion of John LeBlanc and seconded by Yolanda Broussard the board adjourned until the next regular meeting to be held August 1, 2023.

APPROVED:

_________________________________

Anita Levy, Board President

ATTEST:

__________________________

Charlotte Bourg, Secretary

Proceedings February 7, 2023

PROCEEDINGS

Vermilion Parish Library

Board of Control

February 7, 2023

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, February 7, 2023, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, and Melanie Hensgens.

Absent: Betty Girouard, and Yolanda Broussard

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager.

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Bridget Winters the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Paul Bourgeois the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Bridget Winters the board approved the Director’s Report.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

Board President, Anita Levy, moved on to new business and opened the floor to nominations for board president. On the motion of Bridget Winters and seconded by Jane Barras the board voted unanimously to keep the current slate of officers: Anita Levy as Board President and John LeBlanc as Vice President.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Melanie Hensgens in accordance with the board bylaws the board voted to appoint Charlotte Bourg Secretary and Amy Stelly Treasurer of the Board.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

No new signees for the bank were needed for approval at this time.

On the motion of Paul Bourgeois and seconded by Melanie Hensgens the Board voted to amend the 2022 budget.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

After discussion of the current budget and economic climate on the motion of Bridget Winters and seconded by Melanie Hensgens the board voted to give the staff a 3% cost of living pay increase.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Bridget Winters the board ratified the Louisiana Compliance Questionnaire given by the Louisiana Legislative Auditor.

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and on the second of Paul Bourgeois the board passed a resolution to put the bookmobile up for public auction. A roll call vote was held:

YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Yolanda Broussard

On the motion of John LeBlanc and seconded by Jane Barras the meeting was adjourned.

NOTICE OF PUBLIC MEETING

Notice Posted: ____________ _________ _________

(Date) (Time) (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: February 7, 2023

TIME: __6:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510___________

AGENDA:

Call to Order

Prayer

Pledge

Roll Call

Jane Barras
Melanie Hensgens
Anita Levy
Betty Girouard
John LeBlanc
Yolanda Broussard
Bridget Winters
Paul Bourgeois, Jr., Police Jury ex-officio member

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

Approval of meeting minutes from last meetings
Approve Financial Report—Amy Stelly
Approve Director’s Report – Charlotte Bourg

New Business:

Election of Officers

President

Vice President

Approval of Charlotte Bourg as Secretary and Amy Stelly as Treasurer
Approve signees for bank account if needed
Amend 2022 Budget
Discuss and approve cost of living increase for employees of 3%
Ratify the Louisiana Compliance Questionnaire
Resolution for auction of bookmobile

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St., Abbeville, LA 70510

337-893-8674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

November 1, 2022 Proceedings

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 1, 2022

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, November 1, 2022, at the Abbeville Library at 6:03PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, Betty Girouard, and Yolanda Broussard.

Absent: Melanie Hensgens

Guests were Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager and David Bourg.

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Betty Girouard the board voted to dispense with the reading of and to accept the previous meeting minutes with the approved corrections.