PROCEEDINGS

Vermilion Parish Library

Board of Control

August 2, 2022

Vice President, John LeBlanc, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 2, 2022 at the Abbeville Library at 6:00PM.  The following members were present:  Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc.

Absent:  Anita Levy and Bridget Winters

Guests were:  Charlotte Bourg, Library Director and Amy Stelly, Business Manager

Prayer was led by Jane Barras

Pledge of Allegiance was led by Paul Bourgeois

There were no public comments on any agenda item.

On the motion of Yolanda Broussard and seconded by Melanie Hensgens the board voted to approve the minutes from the previous regular and special meeting.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Paul Bourgeois and seconded by Betty Girouard the board voted to approve the director’s report.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Jane Barras and seconded by Betty Girouard the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Paul Bourgeois and seconded by Melanie Hensgens the board voted to approve the hiring of an HR attorney to review the updated employee manual.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

On the motion of Paul Bourgeois and seconded by Betty Girouard the board voted to table the approval of the new dress standard policy until it is reviewed by the HR attorney.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

There was a brief discussion of the cost to own 3 library vehicles.  The board on the motion of Melanie Hensgens seconded by Yolanda Broussard voted to surplus the Dodge van.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Bridget Winters

The director, Charlotte Bourg, updated the board on various maintenance projects.

On the motion of Yolanda Broussard seconded Betty Girouard the meeting was adjourned.

A public meeting will be held as follows:

DATE: Tuesday, August 2, 2022

TIME: _6:00 PM______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Board President—Anita Levy

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. John LeBlanc
6. Yolanda Broussard
7. Bridget Winters
8. Paul Bourgeois

Public comments on any agenda item will be considered from the audience at this time.

Old Business

1. Approval of minutes from the last meetings
2. Approval of Director’s Report – Charlotte Bourg
3. Approval of Financial Report – Amy Stelly

New Business

1. Executive session to discuss personnel matters
2. Discussion and approval of the hiring of an HR Lawyer to review the employee manual
3. Approval of updated dress standards
4. Discussion and approval of surplus equipment
5. Update by director of ongoing maintenance projects

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Special Meeting

Vermilion Parish Library

Board of Control

July 14, 2022

Board President, Anita Levy called the Vermilion Parish Library Board of Control special meeting to order on Thursday, July 14, 2022 at the Abbeville Library at 5:27PM.  The following members were present:  Betty Girouard, Melanie Hensgens, Anita Levy, Bridget Winters, and Jane Barras.  The Prayer was led by Jane Barras, the Pledge was led by Betty Girouard.

Absent: John LeBlanc, Yolanda Broussard, and Paul Bourgeois

Guests: Charlotte Bourg, Director and Amy Stelly, Business Manager

There were no public comments on any agenda topic.

On the motion of Melanie Hensgens and seconded by Betty Girouard the board authorized Director, Charlotte Bourg to have the bids broken down by cost per branch.  Charlotte Bourg is authorized to take the lowest bid to complete the work beginning with the Gueydan Branch.

Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Bridget Winters, Jane Barras

Nays:  None

Absent: John LeBlanc, Yolanda Broussard, and Paul Bourgeois

Abstained:  None

On the motion of Melanie Hensgens and seconded by Betty Girouard the board adjourned.

Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Bridget Winters, Jane Barras

Nays:  None

Absent: John LeBlanc, Yolanda Broussard, and Paul Bourgeois

Abstained:  None

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 3, 2022

Vice President, John LeBlanc, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, May 3, 2022 at the Abbeville Library at 6:00PM.  The following members were present:  Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc.

Absent:  Anita Levy and Betty Girouard

Guests were:  Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Matthew Margaglio with Kolder, Slaven & Company, and Denise Ardeneaux.

Prayer was led by Bridget Winters

Pledge of Allegiance was led by Paul Bourgeois

There were no public comments on any agenda item.

On the motion of Melanie Hensgens seconded by Paul Bourgeois and carried the board unanimously voted to dispense with the reading of and to unanimously accept the minutes from the regular meeting held on February 15, 2022 and the 2 special meetings held on March 3, 2022 and March 17, 2022.

YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Betty Girouard

On the motion of Jane Barras seconded by Melanie Hensgens and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Betty Girouard

On the motion of Bridget Winters and seconded by Yolanda Broussard and carried the board unanimously approved the Director’s Report.

YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Betty Girouard

On the motion of Melanie Hensgens and seconded by Bridget Winters and carried the board unanimously voted to adopt the library millage of 4.46 for 2022.

YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Betty Girouard

On the motion of Jane Barras and seconded by Paul Bourgeois and carried the board unanimously voted to accept the 2021 audit report as presented by Matthew Margaglio.

YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Betty Girouard

On the motion of Bridget Winters and seconded by Melanie Hensgens the board unanimously voted to accept the changes with edits to the laptop and hotspot checkout policy.

YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Betty Girouard

On the motion of Paul Bourgeois and seconded by Jane Barras the board unanimously voted approve the closing of the library system on December 9, 2022 for Staff Training Day.

YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy and Betty Girouard

On the motion of Paul Bourgeois and seconded by Melanie Hensgens the meeting was adjourned.

A public meeting will be held as follows:

DATE: May 3, 2021

TIME: __6:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510___________

AGENDA:

Call to Order —Anita Levy

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. John LeBlanc
6. Yolanda Broussard
7. Bridget Winters
8. Paul Bourgeois, Jr., Police Jury ex-officio member

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approval of minutes from last regular meeting and two special meetings
2. Approve Financial Report
3. Approve Director’s Report

New Business:

1. Approve the millage rates for 2022
2. Audit Presentation by Matthew Margaglio with Kolder, Slaven & Company
3. Approve the changes to the Laptop Checkout Policy and Hotspot Checkout Policy
4. Approve closing for Staff Training Day for December 9, 2022

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Special Meeting

Vermilion Parish Library

Board of Control

March 17, 2022

Board President, Anita Levy called the Vermilion Parish Library Board of Control special meeting to order on Thursday, March 17, 2022 at the Abbeville Library at 6:00PM.  The following members were present:  Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Absent:  Jane Barras

Guests were:  Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager

Prayer was led by Bridget Winters

Pledge of Allegiance was led by Paul Bourgeois

The library board members were given a copy of the Board Bylaws and the ALA United for Libraries Ethics Code for their review.

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Paul Bourgeois the board decided to amend the agenda to go into executive session to discuss personnel issues.

Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Nays:  None

Absent: Jane Barras

Abstained:  None

After the discussion of raises for the staff a motion was made by Paul Bourgeois and seconded by Melanie Hensgens to give the entire staff, excluding the director, raises according to the pay scale submitted by Director, Charlotte Bourg.  A roll call vote was taken.

Bridget Winters, Nay

Melanie Hensgens, Yea

Yolanda Broussard, Nay

John LeBlanc, Nay

Paul Bougeois, Yea

Betty Girouard, Yea

Anita Levy, Yea

Jane Barras, Absent

The motion passes.

On the motion of John LeBlanc and seconded by Betty Girouard the board moved to executive session to discuss personnel issues.  Dawn Hebert and Amy Stelly were excused from the meeting.  Charlotte Bourg was invited to stay.

Yeas:  Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Nays:  None

Absent: Jane Barras

Abstained:  None

On the motion of Betty Girouard and seconded by Paul Bourgeois the board voted to end the executive session.

Yeas:  Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Nays:  None

Absent: Jane Barras

Abstained:  None

On the motion of John LeBlanc and seconded by Paul Bourgeois the board voted to move back into regular session.

Yeas:  Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Nays:  None

Absent: Jane Barras

Abstained:  None

On the motion of Yolanda Broussard and seconded by Melanie Hensgens the board voted to adjourn the meeting having no other business to discuss.

Yeas:  Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Nays:  None

Absent: Jane Barras

Abstained:  None

A public meeting will be held as follows:

DATE: Thursday, March 17, 2022

TIME: _6:00 PM______

PLACE OF MEETING: __Abbeville Library_____

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Board President—Anita Levy

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. John LeBlanc
6. Yolanda Broussard
7. Bridget Winters
8. Paul Bourgeois

Public comments on any agenda item will be considered from the audience at this time.

New Business

1. Discuss and approval new pay scale for Library Clerks, Bookmobile Assistant, Branch Assistant Manager, and the ILL Technician.

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Special Meeting

Vermilion Parish Library

Board of Control

March 3, 2022

Board President, Anita Levy called the Vermilion Parish Library Board of Control special meeting to order on Thursday, March 3, 2022 at the Abbeville Library at 6:00PM.  The following members were present:  Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Absent:  None

Guests were:  Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and David Bourg.

Prayer was led by Betty Girouard

Pledge of Allegiance was led by John LeBlanc

There were no public comments on any agenda item.

On the motion of John LeBlanc, after discussion, and seconded by Paul Bourgeois the board approved a new pay scale for the Branch Managers working at the Gueydan, Maurice, Erath and Delcambre Branches.

Yeas:  Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.

Nays:  None

Abstained:  None

On the motion of Paul Bourgeois and seconded by John LeBlanc the board adjourned this special meeting.

A public meeting will be held as follows:

DATE: Thursday, March 3, 2022

TIME: _6:00 PM______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Board President—Anita Levy

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. John LeBlanc
6. Yolanda Broussard
7. Bridget Winters
8. Paul Bourgeois

Public comments on any agenda item will be considered from the audience at this time.

New Business

1. Discuss and approval of the new employee pay scale.

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

February 15, 2022

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, February 15, 2022, at the Abbeville Library at 6:04PM.  The prayer was led by Bridget Winters.  The pledge was led by John LeBlanc The following members were present:  Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, Betty Girouard, and Yolanda Broussard.

Absent:  None

Guests were:  Charlotte Bourg, Library Director; Amy Stelly, Business Manager; and David Bourg

There were no public comments on any agenda item.

On the motion of Jane Barras and seconded by John LeBlanc the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of John LeBlanc and seconded by Betty Girouard and carried by the board unanimously the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of John LeBlanc and seconded by Bridget Winters and carried by the board unanimously the board approved the Director’s Report.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of John LeBlanc and seconded by Bridget Winters the Board unanimously voted to open nominations for the 2022 election of officers.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of John LeBlanc and seconded by Betty Girouard Anita Levy was nominated for board president.  The board voted unanimously to elect Anita Levy by acclimation.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Betty Girouard and seconded by Paul Bourgeois, John LeBlanc was nominated for vice president.  The board voted unanimously to elect John LeBlanc as vice president.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of John LeBlanc and seconded by Betty Girouard the board unanimously voted to appointed Charlotte Bourg as secretary.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Jane Barras and seconded by Yolanda Broussard the board unanimously voted to appointed Amy Stelly as treasurer.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Betty Girouard and seconded by Melanie Hensgens the board unanimously voted to add new vice president John LeBlanc to the account signature list.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of John LeBlanc and seconded by Melanie Hensgens the Board unanimously voted to amend the 2021 budget.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of John LeBlanc and seconded by Betty Girouard the board unanimously voted to ratify the Louisiana Compliance Questionnaire.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Bridget Winters and seconded by Yolanda Broussard the board unanimously voted to dispose of the items on the surplus list.

YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

Charlotte Bourg, director, informed the board of the completion of the Delcambre Intergovernmental agreement.

On the motion of John LeBlanc and seconded by Melanie Hensgens the meeting was adjourned.

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA  70510

337-893-2674

PROCEEDINGS

Vermilion Parish Library

Board of Control Special Meeting

September 30, 2021

Board President, Anita Levy called the meeting to order at 6:00 PM at the Abbeville Branch Library.  Present were Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, John LeBlanc, and Bridget Winters.

Absent were Yolanda Broussard and Paul Bourgeois, Ex Officio Member

Guests were Charlotte Bourg, Library Director; Dawn Hebert; and Paul Moresi, Attorney.

The Prayer was led by Bridget Winters.

The Pledge was led by John LeBlanc.

Roll was called by Charlotte Bourg.

There were no public comments on any agenda item.

Anita Levy introduced attorney, Paul Moresi, who gave background on the Delcambre Branch Agreement and introduced the terms of the new agreement.  The Board then discussed and asked questions regarding the agreement.

On the motion of John Leblanc and seconded by Betty Girouard the board unanimously accepted the terms of the new Delcambre Branch Agreement.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard, Paul Bourgeois

On the motion of John LeBlanc and seconded by Melanie Hensgens the board adjourned the meeting.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard, Paul Bourgeois