PROCEEDINGS

Vermilion Parish Library

Board of Control Special Meeting

December 23, 2019

President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Monday, December 23, 2019 at the Abbeville Library at 9:00AM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters

Absent: Jason Connor and Leon Broussard, Police Jury ex-officio member.

Guest was: Charlotte Trosclair, director

Prayer was led by Ms. Anita Levy

Pledge of Allegiance was led by Mrs. Jane Barras

On the motion of Ms. Anita Levy seconded by Ms. Yolanda Broussard and carried the board unanimously voted to accept the December 11, 2019 meeting minutes. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Jason Connor and Leon Broussard, Police Jury ex-officio member.

On the motion of Mrs. Jane Barras seconded by Ms. Anita Levy and carried the board unanimously voted to hire Charlotte Pringle Bourg as the new director for the Vermilion Parish Library. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Jason Connor and Leon Broussard, Police Jury ex-officio member.

On the motion of Mrs. Jane Barras seconded by Ms. Anita Levy and carried the board unanimously voted to set the new director’s salary at $65,000.There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Jason Connor and Leon Broussard, Police Jury ex-officio member.

There being no further business and upon motion of Mrs. Melanie Hensgens and seconded by Ms. Anita Levy the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________               _________       _________

                                         (Date)                            (Time)        (Staff initials)

NOTICE OF PUBLIC MEETING

Special Meeting

A public meeting will be held as follows:

DATE: December 23, 2019

TIME: _9:00 AM______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Board President—Ms. Betty Girouard

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Bridget Winters
8. Leon Broussard

Approval of Regular Minutes from last meetings _December 11, 2019_special meetings.

                                                                                    (Dates of last meetings)          

Public comments on any agenda item will be considered from the audience at this time.

1          Executive Session–Salary

2.        New Business:

a.   Approve applicant for Director’s Position

b.  Set salary for new director

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674___________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

Special Meeting

December 11, 2019

President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, December 11, 2019 at the Abbeville Library at 9:30AM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy, Bridget Winters, Jason Connor and Leon Broussard, Police Jury ex-officio member.

Absent: none

Guest: Charlotte Trosclair, Director

Vermilion Parish Library Board of Control interviewed five (5) applicants for the Library Director’s position.

APPROVED

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                  (Date)                     (Time)      (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: December 11, 2019

TIME: __9:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_______________

AGENDA:

Call to Order —Chairman—Betty Girouard

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Bridget Winters
8. Leon Broussard

Approval of Minutes from last meeting, _November 19, 2019_____.

                                                                           (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve final payment for contractor Abbeville Library repairs
2. Approve final payment for architect for Abbeville Library repairs

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

(Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

December 11, 2019

President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, December 11, 2019 at the Abbeville Library at 9:00AM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy, Jason Connor and Leon Broussard, Police Jury ex-officio member..

Absent: Bridget Winters

Guest were: Eugene Sellers, Jr., Charlotte Trosclair, director, and Amy Stelly, business manager

Prayer was led by Mr. Jason Connor

Pledge of Allegiance was led by Ms. Anita Levy

On the motion of Ms. Anita Levy seconded by Mr. Leon Broussard and carried the board unanimously voted to accept the November 19, 2019 meeting minutes. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Leon Broussard, Police Jury ex-officio member and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Bridget Winters

Mr. Eugene Sellers, Jr. gave a short presentation on the completion of the work at the Abbeville Library.

On the motion of Mr. Jason Connor seconded by Mr. Leon Broussard and carried the board unanimously voted to approve final payment to the contractor, Kenneth Guillot Painting LLC. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Leon Broussard, Police Jury ex-officio member and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Bridget Winters

On the motion of Mr. Leon Broussard seconded by Ms. Anita Levy and carried the board unanimously voted to approve final payment to the architect, The Sellers Group. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Leon Broussard, Police Jury ex-officio member and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Bridget Winters

There being no further business and upon motion of Ms. Anita Levy and seconded by Ms. Jane Barras the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                    (Date)                  (Time)           (Staff initials)

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: November 6, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_______________

 AGENDA:

Call to Order —Chairman—Betty Girouard

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Bridget Winters
8. Leon Broussard

New Business:

1. Public discussion of Proposed 2020 Budget

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

 337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 6, 2019

Public Hearing

President, Betty Girouard called the Vermilion Parish Public Library Board of Control budget hearing to order on Wednesday, November 6, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters.

Absent was: None.

Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager and Felicia Willams.

There being no public comments and upon motion of Ms. Anita Levy and seconded by Mr. Leon Broussard the hearing was adjourned.

APPROVED:

_________________________________

Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                   (Date)                  (Time)             (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 6, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_______________

AGENDA:

Call to Order —Chairman—Betty Girouard

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Bridget Winters
8. Leon Broussard

Approval of Minutes from last meeting, _October 10, 2019_____.

                                                                        (Date of last meeting)

 Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Amend 2019 budget
2. Discuss salary increase for library staff
3. Discuss salary for library director
4. Adopt 2020 health insurance rates
5. Approve 2020 IRS mileage rate
6. Adopt 2020 Budget
7. Approve 2020 Holidays
8. Approve 2020 Meeting Schedule
9. Set date to discuss director applications and interviews
10. Approve Staff Day/Christmas (December 13^th)

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

             (Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 6, 2019

President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 6, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters.

Absent: None

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, and Felicia Williams

Prayer was led by Mrs. Jane Barras

Pledge of Allegiance was led by Mr. Jason Connor.

Board President, Mrs. Betty Girouard welcomed Ms. Felicia Williams.

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to dispense with the reading of and to unanimously accept the October 10, 2019 meeting minutes. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member  and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Jason Connor seconded by Mr. Leon Broussard and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Melanie Hensgens seconded by Mr. Leon Broussard and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras, seconded by Mrs. Bridget Winters and carried the board unanimously voted to amend the agenda.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Ms. Anita Levy, seconded by Ms. Yolanda Broussard and carried the board voted to add Ms. Felicia Williams as item number 1 and to add research other banks as item number 2 to the agenda.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Ms. Anita Levy, seconded by Mr. Leon Broussard and carried the board voted to table action on Ms. Felicia Williams’ request.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard,  Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard, seconded by Mr. Jason Connor and carried the board voted to have the director look into what other banks have to offer.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member  and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Jason Connor seconded by Ms. Yolanda Broussard and carried the board unanimously voted to amend the 2019 budget. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Ms. Anita Levy and carried the board unanimously voted to give a salary increase to regular and part-time staff for the 2020 budget year.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member  and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mr. Jason Connor and carried the board unanimously voted to give a salary increase to the current director for the 2020 budget year.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard,  Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Melanie Hensgens seconded by Ms. Yolanda Broussard and carried the board unanimously voted to adopt the 2020 health insurance rates. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve the 2020 IRS mileage rate. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to adopt the 2020 budget. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Melanie Hensgens seconded by Mrs. Bridget Winters and carried the board unanimously voted to approve the 2020 holidays. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Ms. Yolanda Broussard seconded by Mr. Jason Connor and carried the board unanimously voted to approve the 2020 meeting schedule. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Ms. Yolanda Broussard seconded by Mr. Jason Connor and carried the board unanimously voted to set the date as November 19, 2019 at 5:00PM to review applicants’ applications for the director’s position. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Ms. Yolanda Broussard seconded by Mr. Jason Connor and carried the board unanimously voted to set the date as December 11, 2019 to begin conducting interviews at 9:30AM for the director’s position. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Ms. Anita Levy seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve staff day as December 13, 2019. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard, Police Jury ex-officio member and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

There being no further business and upon motion of Mr. Leon Broussard and seconded by Ms. Anita Levy the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary