Public Hearing Proceedings November 1, 2022
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 1, 2022
Public Hearing
Library Board President, Anita Levy, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 1, 2022, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Betty Girouard, Yolanda Broussard, John LeBlanc, Paul Bourgeois, Police Jury ex-officio member and Bridget Winters.
Absent was Melanie Hensgens
Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager and David Bourg.
The prayer was led by Jane Barras. The pledge was led by John LeBlanc. Amy Stelly called the roll.
There being no public comments and upon motion of Jane Barras and seconded by Yolanda Broussard the hearing was moved to a public meeting.
NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING
A public meeting will be held as follows:
DATE: November 1, 2022
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library
405 E. St. Victor St.
Abbeville, LA 70510
Public comments on any agenda item will be considered from the audience at this time.
AGENDA:
Call to Order —Chairman—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
New Business:
- Public discussion of Proposed 2023 Budget
Move to Public Meeting
Charlotte Bourg
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
NOTICE OF PUBLIC MEETING
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 1, 2022
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St. ,Abbeville, LA 70510
AGENDA:
Call to Order —Chairman—Anita Levy
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approval of meeting minutes from previous meeting.
- Approve Financial Report—Amy Stelly
- Approve Director’s Report – Charlotte Bourg
New Business:
- Amend 2022 Budget
- Adopt 2023 Budget
- Approve 2023 Meeting Schedule
- Approve 2023 health insurance rates
- Approve the IRS mileage rates for 2023
- Approve 2023 Holidays schedule
- Approve updated dress standards
- Approve updated Employee Handbook
- Approve hiring of Foley and Judell, LLC for the 2024 Millage Renewal process
- Discussion to update Board Bylaws
- Discuss cost of living increase for director
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Proceedings August 2, 2022 Meeting
PROCEEDINGS
Vermilion Parish Library
Board of Control
August 2, 2022
Vice President, John LeBlanc, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 2, 2022 at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc.
Absent: Anita Levy and Bridget Winters
Guests were: Charlotte Bourg, Library Director and Amy Stelly, Business Manager
Prayer was led by Jane Barras
Pledge of Allegiance was led by Paul Bourgeois
There were no public comments on any agenda item.
On the motion of Yolanda Broussard and seconded by Melanie Hensgens the board voted to approve the minutes from the previous regular and special meeting.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Bridget Winters
On the motion of Paul Bourgeois and seconded by Betty Girouard the board voted to approve the director’s report.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Bridget Winters
On the motion of Jane Barras and seconded by Betty Girouard the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Bridget Winters
On the motion of Paul Bourgeois and seconded by Melanie Hensgens the board voted to approve the hiring of an HR attorney to review the updated employee manual.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Bridget Winters
On the motion of Paul Bourgeois and seconded by Betty Girouard the board voted to table the approval of the new dress standard policy until it is reviewed by the HR attorney.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Bridget Winters
There was a brief discussion of the cost to own 3 library vehicles. The board on the motion of Melanie Hensgens seconded by Yolanda Broussard voted to surplus the Dodge van.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Bridget Winters
The director, Charlotte Bourg, updated the board on various maintenance projects.
On the motion of Yolanda Broussard seconded Betty Girouard the meeting was adjourned.
Notice of Public Meeting
A public meeting will be held as follows:
DATE: Tuesday, August 2, 2022
TIME: _6:00 PM______
PLACE OF MEETING: __Abbeville Library______________________
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
Public comments on any agenda item will be considered from the audience at this time.
Old Business
- Approval of minutes from the last meetings
- Approval of Director’s Report – Charlotte Bourg
- Approval of Financial Report – Amy Stelly
New Business
- Executive session to discuss personnel matters
- Discussion and approval of the hiring of an HR Lawyer to review the employee manual
- Approval of updated dress standards
- Discussion and approval of surplus equipment
- Update by director of ongoing maintenance projects
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Proceedings July 14, 2022 Special Meeting
PROCEEDINGS
Special Meeting
Vermilion Parish Library
Board of Control
July 14, 2022
Board President, Anita Levy called the Vermilion Parish Library Board of Control special meeting to order on Thursday, July 14, 2022 at the Abbeville Library at 5:27PM. The following members were present: Betty Girouard, Melanie Hensgens, Anita Levy, Bridget Winters, and Jane Barras. The Prayer was led by Jane Barras, the Pledge was led by Betty Girouard.
Absent: John LeBlanc, Yolanda Broussard, and Paul Bourgeois
Guests: Charlotte Bourg, Director and Amy Stelly, Business Manager
There were no public comments on any agenda topic.
On the motion of Melanie Hensgens and seconded by Betty Girouard the board authorized Director, Charlotte Bourg to have the bids broken down by cost per branch. Charlotte Bourg is authorized to take the lowest bid to complete the work beginning with the Gueydan Branch.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Bridget Winters, Jane Barras
Nays: None
Absent: John LeBlanc, Yolanda Broussard, and Paul Bourgeois
Abstained: None
On the motion of Melanie Hensgens and seconded by Betty Girouard the board adjourned.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Bridget Winters, Jane Barras
Nays: None
Absent: John LeBlanc, Yolanda Broussard, and Paul Bourgeois
Abstained: None
NOTICE OF PUBLIC MEETING Special Meeting
NOTICE OF PUBLIC MEETING
Special Meeting
A public meeting will be held as follows:
DATE: Thursday, July 14, 2022
TIME: _5:15 PM______
PLACE OF MEETING: __Abbeville Library______________________
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
Public comments on any agenda item will be considered from the audience at this time.
New Business
- Approve the winning bid for the exterior work on the Gueydan, Kaplan, and Delcambre Branches.
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
May 3, 2022 Proceedings
PROCEEDINGS
Vermilion Parish Library
Board of Control
May 3, 2022
Vice President, John LeBlanc, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, May 3, 2022 at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc.
Absent: Anita Levy and Betty Girouard
Guests were: Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Matthew Margaglio with Kolder, Slaven & Company, and Denise Ardeneaux.
Prayer was led by Bridget Winters
Pledge of Allegiance was led by Paul Bourgeois
There were no public comments on any agenda item.
On the motion of Melanie Hensgens seconded by Paul Bourgeois and carried the board unanimously voted to dispense with the reading of and to unanimously accept the minutes from the regular meeting held on February 15, 2022 and the 2 special meetings held on March 3, 2022 and March 17, 2022.
YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Betty Girouard
On the motion of Jane Barras seconded by Melanie Hensgens and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Betty Girouard
On the motion of Bridget Winters and seconded by Yolanda Broussard and carried the board unanimously approved the Director’s Report.
YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Betty Girouard
On the motion of Melanie Hensgens and seconded by Bridget Winters and carried the board unanimously voted to adopt the library millage of 4.46 for 2022.
YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Betty Girouard
On the motion of Jane Barras and seconded by Paul Bourgeois and carried the board unanimously voted to accept the 2021 audit report as presented by Matthew Margaglio.
YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Betty Girouard
On the motion of Bridget Winters and seconded by Melanie Hensgens the board unanimously voted to accept the changes with edits to the laptop and hotspot checkout policy.
YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Betty Girouard
On the motion of Paul Bourgeois and seconded by Jane Barras the board unanimously voted approve the closing of the library system on December 9, 2022 for Staff Training Day.
YEAS: Jane Barras, Bridget Winters, Melanie Hensgens, Yolanda Broussard, Paul Bourgeois, and John LeBlanc
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy and Betty Girouard
On the motion of Paul Bourgeois and seconded by Melanie Hensgens the meeting was adjourned.
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: May 3, 2021
TIME: __6:00PM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510___________
AGENDA:
Call to Order —Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois, Jr., Police Jury ex-officio member
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approval of minutes from last regular meeting and two special meetings
- Approve Financial Report
- Approve Director’s Report
New Business:
- Approve the millage rates for 2022
- Audit Presentation by Matthew Margaglio with Kolder, Slaven & Company
- Approve the changes to the Laptop Checkout Policy and Hotspot Checkout Policy
- Approve closing for Staff Training Day for December 9, 2022
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Proceedings March 17, 2022
PROCEEDINGS
Special Meeting
Vermilion Parish Library
Board of Control
March 17, 2022
Board President, Anita Levy called the Vermilion Parish Library Board of Control special meeting to order on Thursday, March 17, 2022 at the Abbeville Library at 6:00PM. The following members were present: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Absent: Jane Barras
Guests were: Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager
Prayer was led by Bridget Winters
Pledge of Allegiance was led by Paul Bourgeois
The library board members were given a copy of the Board Bylaws and the ALA United for Libraries Ethics Code for their review.
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Paul Bourgeois the board decided to amend the agenda to go into executive session to discuss personnel issues.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
After the discussion of raises for the staff a motion was made by Paul Bourgeois and seconded by Melanie Hensgens to give the entire staff, excluding the director, raises according to the pay scale submitted by Director, Charlotte Bourg. A roll call vote was taken.
Bridget Winters, Nay
Melanie Hensgens, Yea
Yolanda Broussard, Nay
John LeBlanc, Nay
Paul Bougeois, Yea
Betty Girouard, Yea
Anita Levy, Yea
Jane Barras, Absent
The motion passes.
On the motion of John LeBlanc and seconded by Betty Girouard the board moved to executive session to discuss personnel issues. Dawn Hebert and Amy Stelly were excused from the meeting. Charlotte Bourg was invited to stay.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
On the motion of Betty Girouard and seconded by Paul Bourgeois the board voted to end the executive session.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
On the motion of John LeBlanc and seconded by Paul Bourgeois the board voted to move back into regular session.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
On the motion of Yolanda Broussard and seconded by Melanie Hensgens the board voted to adjourn the meeting having no other business to discuss.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
Notice of Public Meeting
A public meeting will be held as follows:
DATE: Thursday, March 17, 2022
TIME: _6:00 PM______
PLACE OF MEETING: __Abbeville Library_____
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
Public comments on any agenda item will be considered from the audience at this time.
New Business
- Discuss and approval new pay scale for Library Clerks, Bookmobile Assistant, Branch Assistant Manager, and the ILL Technician.
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
November 1, 2022 Proceedings
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 1, 2022
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, November 1, 2022, at the Abbeville Library at 6:03PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, Betty Girouard, and Yolanda Broussard.
Absent: Melanie Hensgens
Guests were Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager and David Bourg.
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Betty Girouard the board voted to dispense with the reading of and to accept the previous meeting minutes with the approved corrections.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Bridget Winters the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Betty Girouard the board approved the Director’s Report.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Betty Girouard and seconded by Paul Bourgeois the Board voted to amend the 2022 budget.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Bridget Winters the Board voted to adopt the 2023 budget.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Paul Bourgeois and seconded by Yolanda Broussard the board voted to approve the 2023 board meeting schedule.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Bridget Winters and seconded by Betty Girouard the board agreed to accept the 2023 health insurance rates.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Bridget Winters the board agreed to accept the 2023 IRS mileage rates.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Jane Barras and seconded by Yolanda Broussard the board approved the 2023 Holiday Schedule.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Jane Barras the board approved the updated Dress Standards for employees.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Betty Girouard the board approved the updated the Employee Handbook.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Bridget Winters and seconded by Jane Barras the board approved the hiring of Foley and Judell, LLC bond attorneys to handle the 2024 Millage Renewal Process.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
The board discussed changes that need to be made to the Board Bylaws. Director, Charlotte Bourg, will make the requested changes to put before the board at the next regular meeting. At that time the board will vote to approve changes.
On the motion of Bridget Winters and seconded by Jane Barras the board approved a cost of living pay increase for the Director to go into effect on January 1, 2023. The amount approved was 3%.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Bridget Winters and seconded by Betty Girouard the meeting was adjourned.