PROCEEDINGS

Vermilion Parish Library

Board of Control

February 13, 2019

Secretary, Charlotte Trosclair called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, February 13, 2019 at the Gueydan Library at 5:00PM. The following members were present: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy.

Absent: Melanie Hensgens, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, Angela Touchet, branch manager, R. Brady Broussard, Jr., Ray Barras and Gene Sellers, Jr.

Prayer and Pledge of Allegiance were led by Ms. Charlotte Trosclair.

Ms. Charlotte Trosclair presented  R. Brady Broussard, Jr.  a plaque on behalf of the Vermilion Parish Library Board of Control in appreciation for his years of service.

Ms. Charlotte Trosclair opened the floor for nominations for President. Mrs. Jane Barras nominated Mrs. Betty Girouard for President. Mayor Wayne Theriot seconded the nomination. There being no other nominations, Mrs. Betty Girouard was elected President for 2019. There were no public comments

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

Ms. Charlotte Trosclair turned the meeting over to newly elected President Betty Girouard.

Mrs. Betty Girouard opened the floor for nominations for Vice-President. Mrs. Jane Barras nominated Mr. Jason Connor for Vice-President. Mayor Wayne Theriot seconded the nomination. There being no other nominations, Mr. Jason Connor was elected Vice-President for 2019. There were no public comments

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to re-elect Charlotte Trosclair as library board secretary. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mr. Jason Connor and carried the board unanimously voted to re-elect Amy Stelly as library board treasurer. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mrs. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to amend the agenda to amend the meeting schedule for 2019. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 27, 2018 hearing minutes and regular meeting minutes. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mr. Jason Connor seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mrs. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Anita Levy and carried the board unanimously voted to accept the lowest bid of $112,115.00 from Kenneth Guillot Painting, LLC to clean, paint, waterproof and also the 3 alternates for the Abbeville Library exterior. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mr. Jason Connor and carried the board unanimously voted to adopt the 2018 amended budget. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the library’s harassment policy as presented. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Anita Levy and carried the board unanimously voted to approve and sign the resolution for Capital One Bank. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mr. Jason Connor and carried the board unanimously voted to approve as presented and completed the compliance questionnaire. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Anita Levy and carried the board unanimously voted to approve the qualifications for a Director’s position. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the bookmobile repairs up to the cost of $1500.00. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mr. Jason Connor and carried the board unanimously voted to approve for the library meetings to be held at the Abbeville Library on the first Wednesday of each quarter at 5:00 pm. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Jason Connor and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Melanie Hensgens Leon Broussard, Police Jury ex-officio member and Yolanda Broussard

There being no further business and upon motion of Mrs. Anita Levy and seconded by Mr. Jason Connor the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 27, 2018

Public Hearing

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control budget hearing to order on Tuesday, November 17, 2018 at the Abbeville Library at 10:01AM. The following members were present: Ricky Luquette, Melanie Hensgens, Betty Girouard,  Leon Broussard, Police Jury ex-officio member, R. Brady Broussard, Jr. and Jane Barras.

Absent was: Yolanda Broussard and Mayor Wayne Theriot.

Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager.

There being no public comments and upon motion of R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the hearing was adjourned.

APPROVED:

_______________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                      (Date)                (Time)           (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 27, 2018

TIME: __10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_______________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _August 8, 2018______.

                                                                       (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Amend 2018 budget
2. Adopt 2019 Budget
3. Adopt 2019 health insurance rates
4. Discuss 2% salary increase for all staff members
5. Approve 2019 IRS mileage rate
6. Approve Auditor’s Resolution (Letters of Engagement)
7. Approve 2018 Holidays
8. Approve 2018 Meeting Schedule
9. Amend and approve State Agreed Upon Procedures
10. Approve Staff Day/Christmas (December 14^th)

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

(Telephone number)

Notice Posted: ____________ _________ _________

                                     (Date)                  (Time)         (Staff initials)

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: November 27, 2018

TIME: __10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Wayne Theriot
8. Leon Broussard

New Business:

1. Public discussion of Proposed 2019 Budget

Adjournment

Charlotte Trosclair, Director______

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 27, 2018

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Tuesday, November 27, 2018 at the Abbeville Library at 10:10 AM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Betty Girouard, R. Brady Broussard, Jr. and Leon Broussard, Police Jury ex-officio member.

Absent were: Mayor Wayne Theriot and Yolanda Broussard

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager and Felicia Williams.

Prayer and Pledge of Allegiance were led by Ricky Luquette.

On the motion of  R. Brady Broussard, Jr. seconded by Betty Girouard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the August 8, 2018  minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Melanie Hensgens and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Jane Barras seconded by Betty Girouard and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Leon Broussard seconded by Betty Girouard and carried the board unanimously voted to adopt the 2018 amended budget. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of  Leon Broussard  seconded by Melanie Hensgens and carried the board unanimously voted to adopt the 2019 budget. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Betty Girouard seconded by Jane Barras and carried the board unanimously voted to adopt 2019 health insurance rates. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Betty Girouard seconded by Melanie Hensgens and carried the board unanimously voted to approve a 2% cost of living increase for all library employees. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Leon Broussard seconded by Jane Barras and carried the board unanimously voted to adopt the IRS mileage rate for 2019. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Leon Broussard and carried the board unanimously voted to adopt the auditor’s letter of engagement and procedures’ resolution for 2019. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Leon Broussard seconded by Melanie Hensgens and carried the board unanimously voted to adopt the holiday schedule for 2019. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Melaine Hensgens and carried the board unanimously voted to adopt the meeting schedule for 2019. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Leon Broussard seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to amend and adopt the library’s state agreed upon procedures. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

On the motion of Leon Broussard seconded by Jane Barras and carried the board unanimously voted to approve a staff day for December 14, 2018. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Yolanda Broussard

There being no further business and upon motion of Betty Girouard and seconded by Leon Broussard the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                   (Date)                     (Time)        (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: August 8, 2018

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library_________________

__405 East Saint Victor St.; Abbeville, LA 70510_____________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _March 1, 2018______.

                                                                         (Date of last meeting)

 Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Discuss Atriuum flooring
2. Discuss building maintenance—Gene Sellers
3. Discuss and approve sick leave policy
4. Approve Legislative procedures

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at

337-893-2674 describing the assistance that is necessary.

(Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 8, 2018

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, August 8, 2018 at the Abbeville Library at 5:02 PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, Betty Girouard, R. Brady Broussard, Jr., Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Absent was: none

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, and Eugene Sellers, Jr.

Prayer and Pledge of Allegiance were led by Ricky Luquette.

On the motion of  Mayor Wayne Theriot seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 9, 2018 minutes as corrected. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member, Yolanda Broussard, Mayor Wayne Theriot and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Leon Broussard and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YES: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member, Yolanda Broussard, Mayor Wayne Theriot and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr.seconded by Betty Girouard and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member, Yolanda Broussard, Mayor Wayne Theriot and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to take the report as presented by Mr. Sellers on the atrium floors under advisement. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member, Yolanda Broussard, Mayor Wayne Theriot and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of  Mayor Wayne Theriot  seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to authorize Mr. Sellers to prepare plans and to advertise for bid for the weatherproofing of the Abbeville Library. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member, Yolanda Broussard, Mayor Wayne Theriot and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Leon Broussard and carried the board unanimously voted to adopt the sick leave policy. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member, Yolanda Broussard, Mayor Wayne Theriot and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Leon Broussard and carried the board unanimously voted to adopt the board of control procedures. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member, Yolanda Broussard, Mayor Wayne Theriot and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: None

There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Leon Broussard the meeting was adjourned.

APPROVED:

______________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: August 8, 2018

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_______________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _March 1, 2018______.

      (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Discuss Atriuum flooring
2. Discuss building maintenance—Gene Sellers
3. Discuss and approve sick leave policy
4. Approve Legislative procedures

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

Notice Posted: ____________ _________ _________

                                    (Date)                   (Time)       (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: May 9, 2018

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_____________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _March 1, 2018______.

                                                                           (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report
3. Discuss flood insurance quotes

New Business:

1. Adopt millage rate(s)
2. Approve 2017 audit
3. Discuss American Library Conference
4. Discuss Wi-Fi — Sheriff’s Dept. & Police Dept.
5. Discuss Delcambre AC quotes

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

               (Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 9, 2018

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 9, 2018 at the Abbeville Library at 5:00PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, R. Brady Broussard, Jr., Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Absent was: Betty Girouard

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, Matthew Margaglio with Kolder, Champagne, Slaven & Company, LLC, Matte Haack with Brown & Brown Insurance, Drew David, Vermilion Parish Sheriff’s Office and Jonathan Touchet, Abbeville Police.

Prayer and Pledge of Allegiance were led by Ricky Luquette.

On the motion of  R. Brady Broussard, Jr. seconded by Melaine Hensgens and carried the board unanimously voted to dispense with the reading of and to unanimously accept the March 1, 2018 special meeting minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Betty Girouard

On the motion of R. Brady Broussard, Jr. seconded by Leon Broussard and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Betty Girouard

On the motion of Leon Broussard seconded by Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Betty Girouard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the flood insurance proposal rates as follows: Erath 100%, Gueydan 50%, Kaplan 75%, Maurice 50%, and Abbeville 75%. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the millage rate at 4.36. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of Mayor Wayne Theriot seconded by Jane Barras and carried the board unanimously voted to adopt the 2017 audit. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to allow employees to attend the American Library Conference in New Orleans, LA. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of Jane Barras seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to accept the lowest bid of $4500.00 from F & R Air Conditioning, Inc to replace an air conditioner at the Delcambre Library . There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

A discussion was held with the local authorities concerning the Wi-Fi after hours at the library. No action was taken.

A discussion was held concerning the inter-agency agreement for the Delcambre Library. It was decided to turn all information over to legal counsel. No action was taken.

There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Leon Broussard the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

                                      (Date)                  (Time)      (Staff initials)

NOTICE OF PUBLIC MEETING

Special Meeting

A public meeting will be held as follows:

DATE: March 1, 2018

TIME: __9:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_____________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _February 7, 2018______.

                                                                            (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Discuss cost of living increase for part-time employees
2. Discuss Wi-Fi hours

New Business:

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.