Proceedings for November 7, 2023
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 7, 20232
Public Hearing and Regular Meeting
Library Board Vice President, John LeBlanc, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 7, 2023, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Jennifer Saltzmen, Yolanda Broussard, John LeBlanc, Paul Bourgeois, Melanie Hensgens, and Bridget Winters. Absent was Anita Levy. Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, Gene Sellers, and Lee Ritter
The prayer was led by Bridget Winters.
The pledge was led by John LeBlanc.
Amy Stelly called the roll.
There being no public comments, the board moved to the public meeting.
Vice President John LeBlanc called the regular meeting to order at 6:02PM.
There were no comments on any agenda item.
A motion was made by Melanie Hensgens and seconded by Jane Barras to move the agenda item regarding the Gueydan building issues to the first order of business.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
Director, Charlotte Bourg, gave a summary of the building issues at the Gueydan Branch. Gene Sellers described work that had previously been done at the library including the repair of water intrusion at the windows and exterior waterproofing. Lee Ritter, of Ritter Consulting Engineers, described his services and the process of mold remediation that needed to be done. The board, on the motion of Melanie Hensgens and seconded by Yolanda Broussard agreed to hire Ritter Consulting Engineers to solicit bids for the remediation and for bids to be obtained for the build back after the remediation.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
Upon completion of that agenda item the board went back to the agenda as written.
On the motion of Jane Barras and seconded by Melanie Hensgens the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Jane Barras and seconded by Bridget Winters the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Bridget Winters and seconded by Paul Bourgeois the board accepted the Director’s Report.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
The board was introduced to new board member Jennifer Saltzmen, who is replacing Betty Girouard.
On the motion of Paul Bourgeois and seconded by Yolanda Broussard the Board voted to amend the 2023 budget.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Paul Bourgeois and seconded by Jennifer Saltzmen the board approved the 2024 budget.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Bridget Winters and seconded by Yolanda Broussard the board approved the board meeting schedule for 2024.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Yolanda Broussard and seconded by Jane Barras the board approved the 2024 library holiday schedule.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Bridget Winters and seconded by Paul Bourgeois the board approved the updated Collection Development Policy to comply with Act No. 436.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Jane Barras and seconded by Paul Bourgeois the board approved the updated Circulation Policy to comply with Act No. 436.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Bridget Winters and seconded by Yolanda Broussard the board approved the Request for Reconsideration Policy to comply with Act No. 436.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Paul Bourgeois and seconded by Bridget Winters the board approved the Service Animal Policy.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
Director Charlotte Bourg gave a report on the millage renewal election being held Saturday, November 18, 2023. The Vermilion Library Foundation’s efforts were discussed. After the election a meeting will be held to discuss the outcome and any future plans.
On the motion of Jane Barras and seconded by Paul Bourgeois the board approved of having the Police Jury sell the property next to the Kaplan Branch.
YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Anita Levy
On the motion of Yolanda Broussard and seconded by Jane Barras the board conducted a roll call vote to table the discussion of cost of living pay increases for the staff until after the election.
Jane Barras YEA
Melanie Hensgens YEA
Jennifer Saltzmen YEA
Bridget Winters YEA
John LeBlanc YEA
Paul Bourgeois YEA
Yolanda Broussard YEA
Anita Levy ABSENT
There was no dissention among the board.
On the motion of Yolanda Broussard and seconded by Jane Barras the board conducted a roll call vote to table the discussion of cost of living pay increase for the director until after the election.
Jane Barras YEA
Melanie Hensgens YEA
Jennifer Saltzmen YEA
Bridget Winters YEA
John LeBlanc YEA
Paul Bourgeois YEA
Yolanda Broussard YEA
Anita Levy ABSENT
There was no dissention among the board.
As this was the last meeting for Paul Bourgeois serving as the Police Jury Ex Officio member. The Director and Board thanked him for his service. Charlotte Bourg will contact the Police Jury to get the name of the new Police Jury Ex Officio member.
Paul Bourgeois motioned to adjourn the meeting and was seconded by Yolanda Broussard.
NOTICE OF PUBLIC HEARING
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC HEARING
A public meeting will be held as follows:
DATE: November 7, 2023
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library
405 E. St. Victor St.
Abbeville, LA 70510
Public comments on any agenda item will be considered from the audience at this time.
AGENDA:
Call to Order
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Jennifer Saltzman
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
New Business:
- Public discussion of Proposed 2024 Budget
Move to Public Meeting
Charlotte Bourg
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
NOTICE OF PUBLIC MEETING
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 7, 2023
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St., Abbeville, LA 70510
AGENDA:
Call to Order the Regular Meeting
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approval of meeting minutes from previous meeting
- Approve Financial Report—Amy Stelly
- Approve Director’s Report – Charlotte Bourg
New Business:
- Introduce new Board member, Jennifer Saltzman
- Amend the 2023 Budget
- Adopt the 2024 Budget
- Approve the 2024 Board Meeting Schedule
- Approve the 2024 Holiday Schedule
- Approve the 2024 Meeting Schedule
- Approve the updated Collection Development Policy
- Approve the updated Circulation Policy
- Approve the updated Request for Reconsideration Policy
- Discuss the Millage Renewal Election
- Discuss cost of living increase for staff
- Discuss cost of living increase for the director
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Proceedings for August 1, 2023
PROCEEDINGS
Vermilion Parish Library
Board of Control
August 1, 2023
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 1, 2023, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard and Paul Bourgeois.
Absent: Yolanda Broussard
Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager.
Prayer was led by Jane Barras
Pledge of Allegiance was led by John LeBlanc
Roll was called by Amy Stelly
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Jane Barras the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of John LeBlanc and seconded by Betty Girouard the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Bridge Winters and seconded by Jane Barras the board approved the Director’s Report.
YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of John LeBlanc and seconded by Melanie Hensgens the board voted to approve the list of equipment to be sent to surplus.
YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
The Director, Charlotte Bourg, gave a status report on the progress of calling the election for the 2024 Millage Renewal Election.
The Director, Charlotte Bourg, went over new laws regarding libraries passed and signed by the governor in the last legislation session. This included information about Act 436.
The Director, Charlotte Bourg, gave an update on maintenance projects ongoing at the libraries. This included the waterproofing project at the Gueydan Branch.
With no other business, on the motion of John LeBlanc and seconded by Bridget Winters the board adjourned until the next regular meeting to be held November 7, 2023.
Proceedings May 2, 2023
PROCEEDINGS
Vermilion Parish Library
Board of Control
May 2, 2023
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, May 2, 2023, at the Kaplan Library at 6:00PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Yolanda Broussard, and Melanie Hensgens.
Absent: Betty Girouard and Paul Bourgeois
Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, Auditor Representative, Kristina Sage, Denise Ardeneaux, and David Bourg.
Prayer was led by Jane Barras
Pledge of Allegiance was led by John LeBlanc
Roll was called by Amy Stelly
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Paul Bourgeois
On the motion of John LeBlanc and seconded by Jane Barras the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Paul Bourgeois
On the motion of Bridge Winters and seconded by Jane Barras the board approved the Director’s Report. There was a brief discussion of maintenance issues at the branches including projects at the Gueydan Branch and the Kaplan Branch.
YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Paul Bourgeois
On the motion of John LeBlanc and seconded by Jane Barras, the board voted to approve the millage of 4.46 mils for the 2023 tax year by resolution. A roll call vote was taken.
RESOLUTION
BE IT RESOLVED, that the following millage(s) are hereby levied on the 2022 tax roll on all property subject to taxation by: VERMILION PARISH
MILLAGE
Vermilion Parish Library 4.46 mils
BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of VERMILION, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2022, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.
The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:
YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard
NAYS: none
ABSTAINED: none
ABSENT: Betty Girouard, Paul Bourgeois
A presentation on the audit findings for 2022 was given by Kristina Sage of Kolder, Slaven, & Company. There were no findings, and a clean audit was reported. The board on the motion of John LeBlanc and seconded by Jane Barras accepted the audit findings and report.
YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard
NAYS: none
ABSTAINED: none
ABSENT: Betty Girouard, Paul Bourgeois
On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to approve the changes to the circulation policy.
YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard
NAYS: none
ABSTAINED: none
ABSENT: Betty Girouard, Paul Bourgeois
On the motion of Jane Barras and seconded by Yolanda Broussard the board approved closing for Staff Training Day on Friday, December 15, 2023.
YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard
NAYS: none
ABSTAINED: none
ABSENT: Betty Girouard, Paul Bourgeois
With no other business, on the motion of John LeBlanc and seconded by Yolanda Broussard the board adjourned until the next regular meeting to be held August 1, 2023.
APPROVED:
_________________________________
Anita Levy, Board President
ATTEST:
__________________________
Charlotte Bourg, Secretary
NOTICE OF PUBLIC MEETING
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: May 2, 2023
TIME: __6:00PM_______
PLACE OF MEETING: __Kaplan Library____________________________________
__815 N. Cushing Ave., Kaplan, LA, 70548___________
AGENDA:
Call to Order —Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois, Jr., Police Jury ex-officio member
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approval of minutes from last regular meeting
- Approve Financial Report
- Approve Director’s Report
New Business:
- Approve the millage rates for 2023
- Vote on the millage resolution for 2023
- Audit Presentation with Kolder, Slaven & Company
- Approve the changes to Circulation Policy
- Approve Staff Training Day for December 15, 2023
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Proceedings February 7, 2023
PROCEEDINGS
Vermilion Parish Library
Board of Control
February 7, 2023
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, February 7, 2023, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, and Melanie Hensgens.
Absent: Betty Girouard, and Yolanda Broussard
Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager.
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Bridget Winters the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
On the motion of John LeBlanc and seconded by Paul Bourgeois the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
On the motion of John LeBlanc and seconded by Bridget Winters the board approved the Director’s Report.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
Board President, Anita Levy, moved on to new business and opened the floor to nominations for board president. On the motion of Bridget Winters and seconded by Jane Barras the board voted unanimously to keep the current slate of officers: Anita Levy as Board President and John LeBlanc as Vice President.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
On the motion of John LeBlanc and seconded by Melanie Hensgens in accordance with the board bylaws the board voted to appoint Charlotte Bourg Secretary and Amy Stelly Treasurer of the Board.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
No new signees for the bank were needed for approval at this time.
On the motion of Paul Bourgeois and seconded by Melanie Hensgens the Board voted to amend the 2022 budget.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
After discussion of the current budget and economic climate on the motion of Bridget Winters and seconded by Melanie Hensgens the board voted to give the staff a 3% cost of living pay increase.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
On the motion of John LeBlanc and seconded by Bridget Winters the board ratified the Louisiana Compliance Questionnaire given by the Louisiana Legislative Auditor.
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
On the motion of John LeBlanc and on the second of Paul Bourgeois the board passed a resolution to put the bookmobile up for public auction. A roll call vote was held:
YEAS: Jane Barras, Paul Bourgeois, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens
NAYS: None
ABSTAINED: None
ABSENT: Betty Girouard, and Yolanda Broussard
On the motion of John LeBlanc and seconded by Jane Barras the meeting was adjourned.
NOTICE OF PUBLIC MEETING
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: February 7, 2023
TIME: __6:00PM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510___________
AGENDA:
Call to Order
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois, Jr., Police Jury ex-officio member
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approval of meeting minutes from last meetings
- Approve Financial Report—Amy Stelly
- Approve Director’s Report – Charlotte Bourg
New Business:
- Election of Officers
President
Vice President
- Approval of Charlotte Bourg as Secretary and Amy Stelly as Treasurer
- Approve signees for bank account if needed
- Amend 2022 Budget
- Discuss and approve cost of living increase for employees of 3%
- Ratify the Louisiana Compliance Questionnaire
- Resolution for auction of bookmobile
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St., Abbeville, LA 70510
337-893-8674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
November 1, 2022 Proceedings
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 1, 2022
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, November 1, 2022, at the Abbeville Library at 6:03PM. The following members were present: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, Betty Girouard, and Yolanda Broussard.
Absent: Melanie Hensgens
Guests were Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager and David Bourg.
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Betty Girouard the board voted to dispense with the reading of and to accept the previous meeting minutes with the approved corrections.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Bridget Winters the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Betty Girouard the board approved the Director’s Report.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Betty Girouard and seconded by Paul Bourgeois the Board voted to amend the 2022 budget.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Bridget Winters the Board voted to adopt the 2023 budget.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Paul Bourgeois and seconded by Yolanda Broussard the board voted to approve the 2023 board meeting schedule.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Bridget Winters and seconded by Betty Girouard the board agreed to accept the 2023 health insurance rates.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Bridget Winters the board agreed to accept the 2023 IRS mileage rates.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Jane Barras and seconded by Yolanda Broussard the board approved the 2023 Holiday Schedule.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Jane Barras the board approved the updated Dress Standards for employees.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of John LeBlanc and seconded by Betty Girouard the board approved the updated the Employee Handbook.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Bridget Winters and seconded by Jane Barras the board approved the hiring of Foley and Judell, LLC bond attorneys to handle the 2024 Millage Renewal Process.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters, and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
The board discussed changes that need to be made to the Board Bylaws. Director, Charlotte Bourg, will make the requested changes to put before the board at the next regular meeting. At that time the board will vote to approve changes.
On the motion of Bridget Winters and seconded by Jane Barras the board approved a cost of living pay increase for the Director to go into effect on January 1, 2023. The amount approved was 3%.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Melanie Hensgens
On the motion of Bridget Winters and seconded by Betty Girouard the meeting was adjourned.
Public Hearing Proceedings November 1, 2022
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 1, 2022
Public Hearing
Library Board President, Anita Levy, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 1, 2022, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Betty Girouard, Yolanda Broussard, John LeBlanc, Paul Bourgeois, Police Jury ex-officio member and Bridget Winters.
Absent was Melanie Hensgens
Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager and David Bourg.
The prayer was led by Jane Barras. The pledge was led by John LeBlanc. Amy Stelly called the roll.
There being no public comments and upon motion of Jane Barras and seconded by Yolanda Broussard the hearing was moved to a public meeting.
NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING
A public meeting will be held as follows:
DATE: November 1, 2022
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library
405 E. St. Victor St.
Abbeville, LA 70510
Public comments on any agenda item will be considered from the audience at this time.
AGENDA:
Call to Order —Chairman—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
New Business:
- Public discussion of Proposed 2023 Budget
Move to Public Meeting
Charlotte Bourg
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Special Board Meeting
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 28, 2023
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St., Abbeville, LA 70510
AGENDA:
Prayer
Pledge
Roll Call
Public comments on any agenda item will be considered from the audience at this time.
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.