Proceedings March 17, 2022
PROCEEDINGS
Special Meeting
Vermilion Parish Library
Board of Control
March 17, 2022
Board President, Anita Levy called the Vermilion Parish Library Board of Control special meeting to order on Thursday, March 17, 2022 at the Abbeville Library at 6:00PM. The following members were present: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Absent: Jane Barras
Guests were: Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager
Prayer was led by Bridget Winters
Pledge of Allegiance was led by Paul Bourgeois
The library board members were given a copy of the Board Bylaws and the ALA United for Libraries Ethics Code for their review.
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Paul Bourgeois the board decided to amend the agenda to go into executive session to discuss personnel issues.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
After the discussion of raises for the staff a motion was made by Paul Bourgeois and seconded by Melanie Hensgens to give the entire staff, excluding the director, raises according to the pay scale submitted by Director, Charlotte Bourg. A roll call vote was taken.
Bridget Winters, Nay
Melanie Hensgens, Yea
Yolanda Broussard, Nay
John LeBlanc, Nay
Paul Bougeois, Yea
Betty Girouard, Yea
Anita Levy, Yea
Jane Barras, Absent
The motion passes.
On the motion of John LeBlanc and seconded by Betty Girouard the board moved to executive session to discuss personnel issues. Dawn Hebert and Amy Stelly were excused from the meeting. Charlotte Bourg was invited to stay.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
On the motion of Betty Girouard and seconded by Paul Bourgeois the board voted to end the executive session.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
On the motion of John LeBlanc and seconded by Paul Bourgeois the board voted to move back into regular session.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
On the motion of Yolanda Broussard and seconded by Melanie Hensgens the board voted to adjourn the meeting having no other business to discuss.
Yeas: Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Absent: Jane Barras
Abstained: None
Notice of Public Meeting
A public meeting will be held as follows:
DATE: Thursday, March 17, 2022
TIME: _6:00 PM______
PLACE OF MEETING: __Abbeville Library_____
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
Public comments on any agenda item will be considered from the audience at this time.
New Business
- Discuss and approval new pay scale for Library Clerks, Bookmobile Assistant, Branch Assistant Manager, and the ILL Technician.
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Proceedings Special Meeting March 3, 2022
PROCEEDINGS
Special Meeting
Vermilion Parish Library
Board of Control
March 3, 2022
Board President, Anita Levy called the Vermilion Parish Library Board of Control special meeting to order on Thursday, March 3, 2022 at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Absent: None
Guests were: Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and David Bourg.
Prayer was led by Betty Girouard
Pledge of Allegiance was led by John LeBlanc
There were no public comments on any agenda item.
On the motion of John LeBlanc, after discussion, and seconded by Paul Bourgeois the board approved a new pay scale for the Branch Managers working at the Gueydan, Maurice, Erath and Delcambre Branches.
Yeas: Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, Paul Bourgeois, Bridget Winters, Yolanda Broussard, and John LeBlanc.
Nays: None
Abstained: None
On the motion of Paul Bourgeois and seconded by John LeBlanc the board adjourned this special meeting.
NOTICE OF PUBLIC MEETING – Special Meeting
A public meeting will be held as follows:
DATE: Thursday, March 3, 2022
TIME: _6:00 PM______
PLACE OF MEETING: __Abbeville Library______________________
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
Public comments on any agenda item will be considered from the audience at this time.
New Business
- Discuss and approval of the new employee pay scale.
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Meeting Proceedings February 15, 2022
PROCEEDINGS
Vermilion Parish Library
Board of Control
February 15, 2022
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, February 15, 2022, at the Abbeville Library at 6:04PM. The prayer was led by Bridget Winters. The pledge was led by John LeBlanc The following members were present: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters, Paul Bourgeois, Betty Girouard, and Yolanda Broussard.
Absent: None
Guests were: Charlotte Bourg, Library Director; Amy Stelly, Business Manager; and David Bourg
There were no public comments on any agenda item.
On the motion of Jane Barras and seconded by John LeBlanc the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of John LeBlanc and seconded by Betty Girouard and carried by the board unanimously the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of John LeBlanc and seconded by Bridget Winters and carried by the board unanimously the board approved the Director’s Report.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of John LeBlanc and seconded by Bridget Winters the Board unanimously voted to open nominations for the 2022 election of officers.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of John LeBlanc and seconded by Betty Girouard Anita Levy was nominated for board president. The board voted unanimously to elect Anita Levy by acclimation.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Betty Girouard and seconded by Paul Bourgeois, John LeBlanc was nominated for vice president. The board voted unanimously to elect John LeBlanc as vice president.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of John LeBlanc and seconded by Betty Girouard the board unanimously voted to appointed Charlotte Bourg as secretary.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Jane Barras and seconded by Yolanda Broussard the board unanimously voted to appointed Amy Stelly as treasurer.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Betty Girouard and seconded by Melanie Hensgens the board unanimously voted to add new vice president John LeBlanc to the account signature list.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of John LeBlanc and seconded by Melanie Hensgens the Board unanimously voted to amend the 2021 budget.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of John LeBlanc and seconded by Betty Girouard the board unanimously voted to ratify the Louisiana Compliance Questionnaire.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Bridget Winters and seconded by Yolanda Broussard the board unanimously voted to dispose of the items on the surplus list.
YEAS: Jane Barras, Paul Bourgeois, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: None
Charlotte Bourg, director, informed the board of the completion of the Delcambre Intergovernmental agreement.
On the motion of John LeBlanc and seconded by Melanie Hensgens the meeting was adjourned.
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: February 15, 2022
TIME: __6:00PM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510___________
AGENDA:
Call to Order —Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois, Jr., Police Jury ex-officio member
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approval of meeting minutes from last meetings
- Approve Financial Report—Amy Stelly
- Approve Director’s Report – Charlotte Bourg
New Business:
- Elect Officers
President
Vice President
- Approval of Charlotte Bourg as Secretary and Amy Stelly as Treasurer
- Approve signees for bank account if needed
- Amend 2021 Budget
- Ratify the Louisiana Compliance Questionnaire
- Approval of surplus disposal
- Update on Delcambre Agreement
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St., Abbeville, LA 70510
337-893-8674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 2, 2021
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St. ,Abbeville, LA 70510
AGENDA:
Call to Order —Chairman—Anita Levy
Public comments on any agenda item will be considered from the audience at this time.
Old Business
- Approval of meeting minutes from previous meetings.
- Approve Financial Report—Amy Stelly
- Approve Director’s Report – Charlotte Bourg
New Business
- Amend 2021 Budget
- Adopt 2022 Budget
- Approve 2022 Meeting Schedule
- Adopt 2022 health insurance rates
- Approve the IRS mileage rates for 2022
- Approve Holiday Policy
- Approve 2022 Holidays
- Approve Social Media Policy
- Discuss a cost of living pay increase for library staff
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
NOTICE OF PUBLIC HEARING
A public meeting will be held as follows:
DATE: November 2, 2021
TIME: __6:00PM_______
PLACE OF MEETING: Abbeville Branch Library
405 E. St. Victor St.
Abbeville, LA 70510
Public comments on any agenda item will be considered from the audience at this time.
AGENDA:
Call to Order —Chairman—Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- John LeBlanc
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois
New Business:
- Public discussion of Proposed 2022 Budget
Move to Public Meeting
Charlotte Bourg
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
Proceedings Special Meeting 9/30/2021
PROCEEDINGS
Vermilion Parish Library
Board of Control Special Meeting
September 30, 2021
Board President, Anita Levy called the meeting to order at 6:00 PM at the Abbeville Branch Library. Present were Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, John LeBlanc, and Bridget Winters.
Absent were Yolanda Broussard and Paul Bourgeois, Ex Officio Member
Guests were Charlotte Bourg, Library Director; Dawn Hebert; and Paul Moresi, Attorney.
The Prayer was led by Bridget Winters.
The Pledge was led by John LeBlanc.
Roll was called by Charlotte Bourg.
There were no public comments on any agenda item.
Anita Levy introduced attorney, Paul Moresi, who gave background on the Delcambre Branch Agreement and introduced the terms of the new agreement. The Board then discussed and asked questions regarding the agreement.
On the motion of John Leblanc and seconded by Betty Girouard the board unanimously accepted the terms of the new Delcambre Branch Agreement.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard, Paul Bourgeois
On the motion of John LeBlanc and seconded by Melanie Hensgens the board adjourned the meeting.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Anita Levy, John LeBlanc, and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard, Paul Bourgeois
NOTICE OF PUBLIC SPECIAL MEETING
A public meeting will be held as follows:
DATE: Thursday, September 30, 2021
TIME: 6:00 PM_
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510___________
AGENDA:
Call to Order — Anita Levy
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Yolanda Broussard
- John LeBlanc
- Bridget Winters
- Paul Bourgeois, Jr., Police Jury ex-officio member
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Paul Moresi will answer questions regarding the Delcambre Branch Agreement
- Discussion of the Delcambre Branch Agreement
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St., Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.
Proceedings August 3, 2021
PROCEEDINGS
Vermilion Parish Library
Board of Control
August 3, 2021
Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 3, 2021 at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard.
Absent: Paul Bourgeois, Betty Girouard
Guests were: Charlotte Bourg, Library Director and Amy Stelly, Business Manager
Prayer was led by Jane Barras
Pledge of Allegiance was led by John LeBlanc
There were no public comments on any agenda item.
On the motion of John LeBlanc and seconded by Melanie Hensgens the board voted to dispense with the reading of and to accept the May 4, 2021 regular meeting and the July 19, 2021 Special Meeting minutes.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc and Yolanda Broussard
NAYS: None
ABSTAINED: Bridget Winters
ABSENT: Paul Bourgeois, Betty Girouard
On the motion of Jane Barras and seconded by Bridget Winters and carried by the board unanimously the board approved the Director’s Report.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Paul Bourgeois, Betty Girouard
On the motion of John LeBlanc and seconded by Yolanda Broussard and carried by the board unanimously the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Paul Bourgeois, Betty Girouard
On the motion of Bridget Winters and seconded by Jane Barras and carried by the board unanimously the board voted to approve the closing of the library for Staff Training Day on Friday, December 10, 2021.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Paul Bourgeois, Betty Girouard
The Director, Charlotte Bourg, introduced several new services funded by the American Rescue Plan funds received including laptop and hotspot check out.
On the motion of John LeBlanc and seconded by Jane Barras and carried by the board unanimously the board voted to approve the Hotspot Checkout Policy.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Paul Bourgeois, Betty Girouard
On the motion of John LeBlanc and seconded by Jane Barras and carried by the board unanimously the board voted to approve the Kindle Checkout Policy.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Paul Bourgeois, Betty Girouard
On the motion of Jane Barras and seconded by John LeBlanc and carried by the board unanimously the board voted to move the Board Training scheduled for August 20, 2021 to a later date.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, John LeBlanc, Bridget Winters and Yolanda Broussard
NAYS: None
ABSTAINED: None
ABSENT: Paul Bourgeois, Betty Girouard
On the motion of John LeBlanc seconded by Melanie Hensgens the meeting was adjourned.
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: May 3, 2021
TIME: __6:00PM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510___________
AGENDA:
Call to Order —Anita Levy
Prayer
Pledge
Roll Call
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
New Business:
Adjournment
Charlotte Bourg, Library Director
Vermilion Parish Library
405 East St. Victor St.; Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.