PROCEEDINGS

Vermilion Parish Library

Board of Control

Special Meeting

September 5, 2019

On September 5, 2019 at 9:00AM a presentation/training was given by Meg Placke, Deputy State Librarian, State Library of Louisiana on the duties and responsibilities of a library board trustee to the Vermilion Parish Library Board of Control.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

NOTICE OF PUBLIC MEETING

SPECIAL MEETING

A public meeting will be held as follows:

DATE: September 5, 2019

TIME: __9:00 am ______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Public comments on any agenda item will be considered from the audience at this time.

New Business:

1. Present Trustee Training

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

Special Meeting

A public meeting will be held as follows:

DATE: August 27, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Betty Girouard, President

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Bridget Winters
8. Leon Broussard

Approval of Regular Meeting minutes from last meeting, _August 13, 2019____.

                        (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Discuss payment for parking area

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 27, 2019

President, Betty Girouard called the Vermilion Parish Public Library Board of Control special meeting to order on Tuesday, August 27, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Betty Girouard, Yolanda Broussard, Jason Connor, Anita Levy, Bridget Winters and Melanie Hensgens (arrived at 5:15PM).

Absent: Mr. Leon Broussard

Guest were: Amy Stelly, business manager and Gene Sellers, Jr.

Prayer was led by Mrs. Jane Barras

Pledge of Allegiance was led by Mrs. Anita Levy

On the motion of Mr. Jason Connor seconded by Mrs. Anita Levy and carried the board unanimously voted to dispense with the reading of and to unanimously accept the August 13, 2019 meeting minutes. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Yolanda Broussard, Jason Connor, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Mr. Leon Broussard and Melanie Hensgens

On the motion of Mrs. Bridget Winters seconded by Mrs. Anita Levy and carried the board unanimously voted to amend the agenda. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Yolanda Broussard, Jason Connor, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Mr. Leon Broussard and Melanie Hensgens

On the motion of Mrs. Bridget Winters and seconded by Mrs. Anita Levy and carried the board unanimously voted to add to the agenda under old business the following item: item #2 approve bookmobile repairs. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Yolanda Broussard, Jason Connor, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Mr. Leon Broussard and Melanie Hensgens

On the motion of Mr. Jason Connor seconded by Mrs. Anita Levy and carried the board unanimously voted to approve payment for the parking area. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mrs. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to accept the exterior cleaning, painting and waterproofing as substantially complete. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Mr. Leon Broussard

On the motion of Mrs. Bridget Winters seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the bookmobile repairs. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: Mr. Leon Broussard

There being no further business and upon motion of Mrs. Anita Levy and seconded by Mrs. Jane Barras the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Amy Stelly, Treasurer

NOTICE OF PUBLIC MEETING

Special Meeting

A public meeting will be held as follows:

DATE: August 27, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Betty Girouard, President

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Bridget Winters
8. Leon Broussard

Approval of Regular Meeting minutes from last meeting, _August 13, 2019____.
                                                                                                        (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Discuss payment for parking area

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

Notice Posted: ____________ _________ _________
(Date)              (Time)          (Staff initials)
NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: August 13, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Betty Girouard, President

Prayer
Pledge

Roll Call
1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Bridget Winters
8. Leon Broussard

Approval of Regular Meeting minutes from last meeting, _May 1, 2019____.
(Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:
1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report
3. Review hiring committee
4. Approve meeting date change
5. Amend bylaws
6. Discuss Abbeville Parking lot

New Business:
1. Approve 4-year Auditor’s Resolution (Letters of Engagement)
A. Financial statements
B. Agreed Upon Procedures
2. Discuss re-advertising for Director’s position
3. Discuss salary for new director position
4. Set date for Director interviews
5. Discuss hiring rubric for interviews
6. Discuss salary scale for staff

Adjournment

Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______
(Address)

337-893-2674_______________________________
(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 13, 2019

President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Tuesday, August 13, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters.

Absent: None

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager.

Prayer was led by Mrs. Melanie Hensgens

Pledge of Allegiance was led by Mr. Jason Connor.

Board President, Mrs. Betty Girouard welcomed new board member, Mrs. Bridget Winters.

On the motion of Mr. Jason Connor seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 1, 2019 meeting minutes. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Anita Levy and carried the board unanimously voted to amend the agenda. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras and seconded by Ms. Yolanda Broussard and carried the board unanimously voted to add to the agenda under new business the following items: item #7 discuss bookmobile repairs, item #8 discuss Trustee Training, and item #9 approve Director’s leave.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Anita Levy seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept Mrs. Jane Barras stepping down from the hiring committee and recommending Mrs. Betty Girouard as her replacement. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Ms. Yolanda Broussard and carried the board unanimously voted to accept Mrs. Anita Levy stepping down from the hiring committee and recommending reinstating Mrs. Jane Barras.

Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve changing the library board meeting dates to the first Tuesday of the month. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Jason Connor seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend the bylaws. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Melanie Hensgens seconded by Mr. Leon Broussard and carried the board unanimously voted to table payment for the parking lot repairs. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Anita Levy seconded by Mrs. Jane Barras and carried the board unanimously voted to table the 4-year Auditor’s Resolution. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot

On the motion of Ms. Bridget Winters seconded by Ms. Yolanda Broussard and carried the board unanimously voted to not re-advertise for the Director’s position at this time. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mrs. Bridget Winters and carried the board unanimously voted to leave the salary for the new director’s position as advertised. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to conduct interviews for the new library director’s position the week of September 9^th through the 13^th.  There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mrs. Yolanda Broussard and carried the board unanimously voted to devise a step plan for salaries for library staff. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mr. Leon Broussard and carried the board unanimously voted to obtain quotes for bookmobile repairs. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Anita Levy seconded by Mrs. Bridget Winters and carried the board unanimously voted to have the board participate in a trustee training sponsored by the State Library of Louisiana on Thursday, September 5, 2019. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mrs. Anita Levy and carried the board unanimously voted to amend the director’s leave. There were no public comments.

YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters

NAYS: None

ABSTAINED: None

ABSENT: None

There being no further business and upon motion of Mr. Leon Broussard and seconded by Mrs. Anita Levy the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: August 13, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Call to Order —Betty Girouard, President

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Regular Meeting minutes from last meeting, _May 1, 2019____.
                                                                                                         (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report
3. Review hiring committee
4. Approve meeting date change
5. Amend bylaws
6. Discuss Abbeville Parking lot

New Business:

1. Approve 4-year Auditor’s Resolution (Letters of Engagement)
   1. Financial statements
   2. Agreed Upon Procedures

2. Discuss re-advertising for Director’s position and salary
3. Discuss salary for new director position
4. Set date for Director interviews
5. Discuss hiring rubric for interviews
6. Discuss salary scale for staff

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 1, 2019

President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 1, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor and Anita Levy.

Absent: Leon Broussard, Police Jury ex-officio member

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, and Matthew Margaglio with Kolder, Slaven & Company.

Prayer was led by Mrs. Melanie Hensgens

Pledge of Allegiance was led by Mr. Jason Connor.

On the motion of Ms. Anita Levy seconded by Ms. Yolanda Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the February 13, 2019 meeting minutes. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member

On the motion of Mrs. Jane Barras seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member

On the motion of Ms. Yolanda Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member

On the motion of Mrs. Jane Barras seconded by Mrs. Anita Levy and carried the board unanimously voted to accept the 2019 audit report as presented by Mr. Matthew Margaglio. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member

On the motion of Mr. Jason Connor seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the library millage of 4.36 for 2019. There were no public comments.

YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member

On the motion of Mrs. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to declare the Xerox Digital Bookmark and the Peek-A-Book as scrap and to dispose of both items. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot,

On the motion of Mr. Jason Connor seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the quote from Gerami’s Flooring to replace the floor in the Abbeville atrium. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the quote from Glass Works, LLC  in Kaplan, LA to replace the damaged windows at the Abbeville Library. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot

On the motion of Ms. Yolanda Broussard seconded by Mrs. Anita Levy and carried the board unanimously voted to approve changing the operational hours of the Kaplan Library per the branch manager’s request. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot

On the motion of Ms. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to table amending the bylaws until a poll of the board can be taken. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot

On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to appoint the following members to a hiring committee: Melanie Hensgens, Anita Levy, Jason Connor and Jane Barras.  There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot

On the motion of Ms. Anita Levy seconded by Mrs. Yolanda Broussard and carried the board unanimously voted to approve July 4^th, 5^th and 6^th as holidays for the library staff. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot

There being no further business and upon motion of Mrs. Jane Barras and seconded by Mrs. Anita Levy the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

NOTICE OF PUBLIC MEETING

1. A public meeting will be held as follows:

DATE: May 1, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_____________

AGENDA:

Call to Order —Board President—Ms. Betty Girouard

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Regular Meeting minutes from last meeting _February 13, 2019____.

                                                                                                       (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business

1. Discuss and Approve Financial Report—Amy Stelly
2. Discuss and Approve Director’s Report

New Business:

1. Approve audit as presented by Matthew Margaglio
2. Adopt the 2019 millage rate(s).
3. Approve disposal of excess equipment & furniture
   1. Xerox Digital Bookmark
   2. Peek-A-Book
4. Discuss Abbeville flooring
5. Discuss Abbeville windows
6. Discuss Kaplan operational hours
7. Amend and adopt library bylaws
8. Appoint hiring committee
9. Approve July 4^th holiday

Adjournment

Charlotte Trosclair, Library Director_____

(Name and Position of Authorized Person)

Vermilion Parish Library______________                   

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510__

(Address)

337-893-2674___________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

NOTICE OF PUBLIC MEETING

SPECIAL MEETING

A public meeting will be held as follows:

DATE: September 5, 2019

TIME: __9:00 am ______

PLACE OF MEETING: __Abbeville Library______________________

__405 East Saint Victor St.; Abbeville, LA 70510

AGENDA:

Public comments on any agenda item will be considered from the audience at this time.

New Business:

1. Present Trustee Training

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: February 13, 2019

TIME: __5:00PM_______

PLACE OF MEETING: __Gueydan Library____________________________________

__704 Tenth St. Gueydan, LA 70542_____________

AGENDA:

Call to Order —Jane Barras

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Betty Girouard
5. Jason Connor
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Hearing Minutes and Regular Meeting minutes from last meeting, _November 27, 2018____.

                                                            (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Elect Officers

President

Vice President

Secretary

Treasurer

2. Approve Bids for Abbeville Library
3. Amend 2018 Budget
4. Amend and approve Harassment policy
5. Approve signees for bank account
6. Approve Louisiana Compliance Questionnaire
7. Approve qualifications for Director
8. Approve bookmobile maintenance

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.