February 4, 2020 Meeting Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
February 4, 2020
Board President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Tuesday, February 4, 2020 at the Abbeville Library at 5:25 PM. The following members were present: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois, Jr. ex-officio member.
Absent: Yolanda Broussard
Guest were: Charlotte Trosclair, Director, Charlotte Bourg, Interim Director, Amy Stelly, Business Manager, and Denise Ardeneaux, Notary.
Prayer was led by Jason Connor and Pledge of Allegiance was led by Bridget Winters.
On the motion of Jason Connor and seconded by Melanie Hensgens the minutes for the last meeting, December 23, 2019 were approved.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
The floor was opened up for any agenda item from the audience. There were no public comments.
Old Business
Felicia Williams’ request was discussed. A motion was made by Paul Bourgeois seconded by Jason Connor to have a letter written to Ms. Williams by our attorney. Charlotte Bourg will contact Paul Moresi to write the letter.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Jane Barras and seconded by Melanie Hensgens and carried the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Melanie Hengens and seconded by Jane Barras the Board approved the Director’s report presented by Charlotte Trosclair.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
New Business
On the motion of Melanie Hensgens and seconded by Jane Barras the board opened nominations for Board President.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Anita Levy and seconded by Jason Connors the Board elected Betty Girouard Board President and Jason Connor Board Vice President by Acclamation.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Anita Levy seconded by Jane Barras and carried the board voted to elect Charlotte Bourg as library board secretary.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Anita Levy seconded by Melanie Hensgens and carried the board voted to re-elect Amy Stelly as library board treasurer.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
The Board officially recognized the new Vermilion Parish Library Director, Charlotte Bourg.
On the motion of Jason Connor seconded by Anita Levy and carried the board voted to adopt the 2019 amended budget.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Bridget Winters and seconded by Melanie Hensgens the board moved to approve the signees for the bank account as Charlotte Bourg, Director; Betty Girouard, Board President; Jason Connor, Vice President; and Jane Barras, Board Member.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Melanie Hensgens and seconded by Jane Barras the Board moved to remove Charlotte Trosclair as a signee for the bank account.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
On the motion of Jane Barras the Board moved to ratify the Louisiana Compliance Questionnaire and was seconded by Melanie Hensgens. The Questionnaire was ratified.
YEAS: Jane Barras, Melanie Hensgens, Anita Levy, Betty Girouard, Jason Connor, Bridget Winters, and Paul Bourgeois
NAYS: None
ABSTAINED: None
ABSENT: Yolanda Broussard
There being no further business and upon motion of Anita Levy and seconded by Paul Bourgeois the meeting was adjourned.
APPROVED:
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Bourg, Secretary
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: February 4, 2020
TIME: __5:00PM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510___________
AGENDA:
Call to Order —Betty Girouard
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Jason Connor
- Yolanda Broussard
- Bridget Winters
- Paul Bourgeois, Jr., Police Jury ex-officio member
Approval of Hearing Minutes and Regular Meeting minutes from last meeting, _December 23, 2019__.
(Date of last meeting)
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Discuss Ms. Felicia Williams’s request
- Approve Financial Report—Amy Stelly
- Approve Director’s Report
New Business:
- Elect Officers
President
Vice President
Secretary
Treasurer
- Recognize new Vermilion Parish Library Director
- Amend 2019 Budget
- Approve signees for bank account
- Director
- Board members
- Ratify Louisiana Compliance Questionnaire
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
December 23, 2019 Special Meeting Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control Special Meeting
December 23, 2019
President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Monday, December 23, 2019 at the Abbeville Library at 9:00AM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters
Absent: Jason Connor and Leon Broussard, Police Jury ex-officio member.
Guest was: Charlotte Trosclair, director
Prayer was led by Ms. Anita Levy
Pledge of Allegiance was led by Mrs. Jane Barras
On the motion of Ms. Anita Levy seconded by Ms. Yolanda Broussard and carried the board unanimously voted to accept the December 11, 2019 meeting minutes. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: Jason Connor and Leon Broussard, Police Jury ex-officio member.
On the motion of Mrs. Jane Barras seconded by Ms. Anita Levy and carried the board unanimously voted to hire Charlotte Pringle Bourg as the new director for the Vermilion Parish Library. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: Jason Connor and Leon Broussard, Police Jury ex-officio member.
On the motion of Mrs. Jane Barras seconded by Ms. Anita Levy and carried the board unanimously voted to set the new director’s salary at $65,000.There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: Jason Connor and Leon Broussard, Police Jury ex-officio member.
There being no further business and upon motion of Mrs. Melanie Hensgens and seconded by Ms. Anita Levy the meeting was adjourned.
APPROVED:
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
December 23, 2019 Special Meeting Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
Special Meeting
A public meeting will be held as follows:
DATE: December 23, 2019
TIME: _9:00 AM______
PLACE OF MEETING: __Abbeville Library______________________
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Ms. Betty Girouard
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Jason Connor
- Yolanda Broussard
- Bridget Winters
- Leon Broussard
Approval of Regular Minutes from last meetings _December 11, 2019_special meetings.
(Dates of last meetings)
Public comments on any agenda item will be considered from the audience at this time.
1 Executive Session–Salary
2. New Business:
a. Approve applicant for Director’s Position
b. Set salary for new director
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674___________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
NOTICE OF PUBLIC MEETING Special Meeting
A public meeting will be held as follows:
DATE: December 23, 2019
TIME: _9:00 AM______
PLACE OF MEETING: __Abbeville Library______________________
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Ms. Betty Girouard
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Jason Connor
- Yolanda Broussard
- Bridget Winters
- Leon Broussard
Approval of Regular Minutes from last meetings _December 11, 2019_special meetings.
(Dates of last meetings)
Public comments on any agenda item will be considered from the audience at this time.
- Exectuive Session
- New Business
a. Approve applicant for Director’s Position
b. Set salary for new director
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674___________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
December 11, 2019 Library Director Interviews
PROCEEDINGS
Vermilion Parish Library
Board of Control
Special Meeting
December 11, 2019
President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, December 11, 2019 at the Abbeville Library at 9:30AM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy, Bridget Winters, Jason Connor and Leon Broussard, Police Jury ex-officio member.
Absent: none
Guest: Charlotte Trosclair, Director
Vermilion Parish Library Board of Control interviewed five (5) applicants for the Library Director’s position.
APPROVED
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
December 11, 2019 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: December 11, 2019
TIME: __9:00AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510_______________
AGENDA:
Call to Order —Chairman—Betty Girouard
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Jason Connor
- Yolanda Broussard
- Bridget Winters
- Leon Broussard
Approval of Minutes from last meeting, _November 19, 2019_____.
(Date of last meeting)
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approve final payment for contractor Abbeville Library repairs
- Approve final payment for architect for Abbeville Library repairs
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
December 11, 2019 Board Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
December 11, 2019
President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, December 11, 2019 at the Abbeville Library at 9:00AM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Anita Levy, Jason Connor and Leon Broussard, Police Jury ex-officio member..
Absent: Bridget Winters
Guest were: Eugene Sellers, Jr., Charlotte Trosclair, director, and Amy Stelly, business manager
Prayer was led by Mr. Jason Connor
Pledge of Allegiance was led by Ms. Anita Levy
On the motion of Ms. Anita Levy seconded by Mr. Leon Broussard and carried the board unanimously voted to accept the November 19, 2019 meeting minutes. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Leon Broussard, Police Jury ex-officio member and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Bridget Winters
Mr. Eugene Sellers, Jr. gave a short presentation on the completion of the work at the Abbeville Library.
On the motion of Mr. Jason Connor seconded by Mr. Leon Broussard and carried the board unanimously voted to approve final payment to the contractor, Kenneth Guillot Painting LLC. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Leon Broussard, Police Jury ex-officio member and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Bridget Winters
On the motion of Mr. Leon Broussard seconded by Ms. Anita Levy and carried the board unanimously voted to approve final payment to the architect, The Sellers Group. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Leon Broussard, Police Jury ex-officio member and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Bridget Winters
There being no further business and upon motion of Ms. Anita Levy and seconded by Ms. Jane Barras the meeting was adjourned.
APPROVED:
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: December 11, 2019
TIME: __9:30AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510_______________
AGENDA:
Call to Order —Chairman—Betty Girouard
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Jason Connor
- Yolanda Broussard
- Bridget Winters
- Leon Broussard
Public comments on any agenda item will be considered from the audience at this time.
New Business:
- Conduct interviews for Library Director Position
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: December 11, 2019
TIME: __9:00AM______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St.; Abbeville, LA 70510_______________
AGENDA:
Call to Order —Chairman—Betty Girouard
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Jason Connor
- Yolanda Broussard
- Bridget Winters
- Leon Broussard
Approval of Minutes from last meeting, _November 6, 2019_____.
(Date of last meeting)
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Approve final payment for contractor Abbeville Library repairs
- Approve final payment for architect for Abbeville Library repairs
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary>
(Telephone number)
NOTICE OF PUBLIC MEETING – Special Meeting
NOTICE OF PUBLIC MEETING
Special Meeting
A public meeting will be held as follows:
DATE: November 19, 2019
TIME: _5:00 PM______
PLACE OF MEETING: __Abbeville Library______________________
__405 East Saint Victor St.; Abbeville, LA 70510
AGENDA:
Call to Order —Board President—Ms. Betty Girouard
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Anita Levy
- Betty Girouard
- Jason Connor
- Yolanda Broussard
- Bridget Winters
- Leon Broussard
Approval of Regular Minutes from last meetings _October 10, 2019___.
(Dates of last meetings)
Public comments on any agenda item will be considered from the audience at this time.
Old Business:
- Review applications for Director’s Position
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674___________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
Notice of Public Meeting
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: Wednesday, July 8, 2020
TIME: 5:00 PM
PLACE OF MEETING:
Join Zoom Meeting
https://zoom.us/j/95382416174?pwd=K0Q4Rk01TFlmeGxZbDlVWVF0ZFd4dz09
Meeting ID: 953 8241 6174
Password: 7Mciiz
AGENDA:
Call to Order —Board President—Ms. Betty Girouard
Roll Call
Public comments on any agenda item will be considered from the audience at this time.
Old Business
New Business:
Adjournment
Charlotte Bourg, Director
Vermilion Parish Library
405 East Saint Victor Street, Abbeville, LA 70510
337-893-2674
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.