August 4, 2020

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 4, 2020

Board President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Tuesday, August 4, 2020 via Zoom teleconference at 5:05 PM. The following members were present by roll call by Amy Stelly: Jane Barras, Melanie Hensgens, Betty Girouard, Bridget Winters, Yolanda Broussard, and Paul Bourgeois, Jr. ex-officio member.

Absent:  Anita Levy, Jason Connor

Guests were: Charlotte Bourg, Director; Amy Stelly, Business Manager; Matthew Margaglio, Auditor; Sue Trahan; Dawn Hebert; and Grant Domingue, Tech Support.

Prayer: Jane Barras

Pledge:  Yolanda Broussard

The floor was opened up for any agenda item from the audience.   There were no public comments.

Old Business

On the motion of Yolanda Broussard and seconded by Paul Bourgeois, Jr. the minutes for the last meeting were approved.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

On the motion of Jane Barras and seconded by Paul Bougeois, Jr. the Director’s Report was accepted.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

The Financial Report was given by Amy Stelly, Business Manager.  On the motion of Bridget Winters and seconded by Jane Barras the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

New Business

The auditor was present to answer questions regarding the audit report for 2019.  Matthew Margaglio stated the audit was good, with no findings.  On the motion of Yolanda Broussard, seconded by Melanie Hensgens the audit report was accepted.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

On the motion of Yolanda Broussard, seconded by Bridget Winters the board accepted the letter of engagement for Kolder, Slaven and Company.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

Repairs and costs for the repairs at the Maurice location were discussed.  On the motion of Jane Barras, seconded by Yolanda Broussard the board decided to go forward with repairing the flooring in the location.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

Repairs and costs for the repairs at the Abbeville location were discussed.  On the motion of Bridget Winters, seconded by Melanie Hensgens the board decided to go ahead with all repairs.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

On the motion of Melanie Hensgens, seconded by Yolanda Broussard the board decided to allow disposal of excess computer equipment.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

On the motion of Yolanda Broussard, seconded by Bridget Winters, Tuesday, November 3, 2020 was declared a holiday to allow for participation in national and local elections.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

On the motion of Yolanda Broussard, seconded by Jane Barras the next board meeting was moved to Wednesday, November 4, 2020.

YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Yolanda Broussard, Bridget Winters, Paul Bourgeois, Jr.

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy, Jason Connor

There being no further business and upon motion of Yolanda Broussard and seconded by Jane Barras the meeting was adjourned.

APPROVED:

_________________________________

Betty D. Girouard, Board President

ATTEST:

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Charlotte Bourg, Secretary