November 14, 2016 Minutes

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 14, 2016

Vice-President, R. Brady Broussard, Jr. called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 14, 2016 at the Abbeville Library at 10:00 AM. The following members were present: Jane Barras, Betty Girouard,  Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr. and Mayor Wayne Theriot.

Absent were: Ricky Luquette and Rev. Wayne Landry .

Guest were: Charlotte Trosclair, library director and Amy Stelly, business manager.

Prayer was led by Mr. R. Brady Broussard, Jr.

Pledge of Allegiance was led by Mrs. Jane Barras

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to accept the June 30, 2016 minutes as presented. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

On the motion of Mrs. Betty Girouard seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the Director’s report. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the renewal price for the library’s property insurance coverage. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to approve the 2016 amended budget. There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the 2.5% increase in the health insurance. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the 2017 budget. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to accept the Letter of Engagement from Kolder, Champagne, Slaven & Company, LLC. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 holidays. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 meeting schedule. There were no public comments.

On the motion of Mrs. Betty Girouard seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the cell phone policy. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the active shooter policy. There were no public comments.

On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the hiring of a security officer and to allow the director to adjust the hours needed as deemed necessary. There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the sale of surplus equipment. There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the bid or $18,861.60 from Mr. Roy Bertrand, Jr. for the repairs to the Abbeville Library.  There were no public comments.

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to close the libraries on December 16, 2016 for the annual Staff Day. There were no public comments.

There being no further business and upon motion of Mayor Wayne Theriot and seconded by Mr. Leon Broussard the meeting was adjourned.

APPROVED:

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Ricky Luquette, Board President

ATTEST:

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Charlotte Trosclair, Secretary