PROCEEDINGS

Vermilion Parish Library

Board of Control

May 9, 2018

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 9, 2018 at the Abbeville Library at 5:00PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, R. Brady Broussard, Jr., Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Absent was: Betty Girouard

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, Matthew Margaglio with Kolder, Champagne, Slaven & Company, LLC, Matte Haack with Brown & Brown Insurance, Drew David, Vermilion Parish Sheriff’s Office and Jonathan Touchet, Abbeville Police.

Prayer and Pledge of Allegiance were led by Ricky Luquette.

On the motion of  R. Brady Broussard, Jr. seconded by Melaine Hensgens and carried the board unanimously voted to dispense with the reading of and to unanimously accept the March 1, 2018 special meeting minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette,  Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Betty Girouard

On the motion of R. Brady Broussard, Jr. seconded by Leon Broussard and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Betty Girouard

On the motion of Leon Broussard seconded by Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Mayor Wayne Theriot and Betty Girouard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the flood insurance proposal rates as follows: Erath 100%, Gueydan 50%, Kaplan 75%, Maurice 50%, and Abbeville 75%. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the millage rate at 4.36. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of Mayor Wayne Theriot seconded by Jane Barras and carried the board unanimously voted to adopt the 2017 audit. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to allow employees to attend the American Library Conference in New Orleans, LA. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

On the motion of Jane Barras seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to accept the lowest bid of $4500.00 from F & R Air Conditioning, Inc to replace an air conditioner at the Delcambre Library . There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard

A discussion was held with the local authorities concerning the Wi-Fi after hours at the library. No action was taken.

A discussion was held concerning the inter-agency agreement for the Delcambre Library. It was decided to turn all information over to legal counsel. No action was taken.

There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Leon Broussard the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: May 9, 2018

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library____________

__405 East Saint Victor St.; Abbeville, LA 70510______

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _March 1, 2018______.
                                                                   (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report
3. Discuss flood insurance quotes

New Business:

1. Adopt millage rate(s)
2. Approve 2017 audit
3. Discuss American Library Conference
4. Discuss Wi-Fi — Sheriff’s Dept. & Police Dept.
5. Discuss Delcambre AC Quotes

Adjournment

Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)

Vermilion Parish Library                    _
(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______
(Address)

337-893-2674_______________________________
(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

(Telephone number)

Notice Posted: ____________ _________ _________

                                      (Date)                  (Time)      (Staff initials)

NOTICE OF PUBLIC MEETING

Special Meeting

A public meeting will be held as follows:

DATE: March 1, 2018

TIME: __9:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_____________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _February 7, 2018______.

                                                                            (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Discuss cost of living increase for part-time employees
2. Discuss Wi-Fi hours

New Business:

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

Special Meeting

March 1, 2018

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, February 7, 2018 at the Abbeville Library at 5:00PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, R. Brady Broussard, Jr., Betty Girouard.

Absent were: Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Guest were: Charlotte Trosclair, director and Amy Stelly, business manager

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Ms. Jane Barras seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to dispense with the reading of and to unanimously accept the corrected February 7, 2018 regular meeting minutes to include a request made by Ms. Jane Barras on behalf of the Vermilion Library Foundation that the Vermilion Library Board of Control financially support and assist the foundation to replace the carpet in the meeting rooms. The request was denied.  There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, and Betty Girouard

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

On the motion of  Ms. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve a 2% cost of living increase for part-time employees. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette and Betty Girouard

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to set Wi-Fi hours for library access from 6:00AM-10:00PM seven (7) days a week. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette and Betty Girouard.

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Yolanda Broussard

There being no further business and upon motion of Mayor Wayne Theriot and seconded by R. Brady Broussard, Jr. the meeting was adjourned.

APPROVED:

_______________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: February 7, 2018

TIME: __5:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510_____________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _November 15, 2018______.

                                                                            (Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report
3. Approve Cost of living increase

New Business:

1. Elect Officers

President

Vice President

Secretary

Treasurer

2. Approve Louisiana Compliance Questionnaire

3.Approve Mileage Rate (IRS)

4.Discuss Wi-Fi–Larry Campisi

5.Discuss Revenues—Gabe Marceaux

6.Discuss Budget–Matthew Margaglio

7.Discuss flood insurance quotes

8.Amend and approve meeting room policy

9.Discuss meeting room floors

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

 337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

February 7, 2018

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, February 7, 2018 at the Abbeville Library at 5:00PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, R. Brady Broussard, Jr., Betty Girouard, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Absent: None

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, Sue Trahan, YA/Adult librarian, Grant Domingue, IT manager, Gabe Marceaux, Vermilion Parish Tax Assessor, Matthew Margaglio with Kolder, Champagne, Slaven & Company, LLC, Matte Haack with Brown & Brown Insurance, Larry Campisi and Allen Ramke.

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 15, 2017 regular meeting minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Betty Girouard seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

Mayor Wayne Theriot motioned for a 2% cost of living increase and Mrs. Betty Girouard substituted the motion for a 3% cost of living increase without a second causing the 3% increase to fail. On the motion of Mayor Wayne Theriot seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to approve the 2% cost of living increase for full time employees and the director. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to re-elect Ricky Luquette as library board president. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

Brady Broussard nominated Mayor Wayne Theriot for library board vice-president. Mayor Wayne Theriot respectfully declined. On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to re-elect R. Brady Broussard, Jr. as library board vice-president. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to re-elect Charlotte Trosclair as library board secretary. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to re-elect Amy Stelly as library board treasurer. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve as presented and completed the compliance questionnaire. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mayor Wayne Theriot seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to adopt the IRS mileage rate for the current year. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

After discussion and comments from the public regarding the Wi-Fi problems in the community the library board on the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to accept the quote from Southern Technologies for an updated Wi-Fi system. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to table the flood insurance quotes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to amend and approve the meeting room policy. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 15, 2017

TIME: 10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _May 10, 2017_____.

 (Date of last meeting)

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Approve Insurance Coverage (property)
2. Approve Records Retention Update
3. Amend and approve procedures
4. Amend and approve policies
5. Amend and approve leave conversion policy
6. Approve Auditor’s Resolution (Letters of Engagement)
7. Amend 2017 Budget
8. Approve Erath Air Conditioner
9. Adopt 2018 Budget
10. Approve Salaries
11. Approve Health Insurance
12. Approve 2018 Holidays
13. Approve 2018 Meeting Schedule
14. Approve Staff Day/Christmas (December 15^th)

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 15, 2017

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 15, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot,  and  R. Brady Broussard, Jr. Absent was: Betty Girouard, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Guest were: Charlotte Trosclair, director and Amy Stelly, business manager

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 10, 2017 regular meeting minutes and the October 31, 2017 hearing minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the renewal price for the library’s property insurance coverage. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the updated Records Retention Schedule. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the timesheet procedures. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the library polices. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the leave conversion policy. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to accept the Letters of Engagement from Kolder, Champagne, Slaven & Company, LLC. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 amended budget. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the lowest quote of $6900.00 from Jared’s A/C & Heating, LLC for the new air conditioner for the Erath Library. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the 2018 budget. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to table the staff cost of living increases until the February 7, 2018 board meeting. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2.8% increase for the health insurance. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and  Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2018 holidays. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2018 meeting schedule. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to close the libraries on December 15, 2017 for the annual Staff Day. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Mayor Wayne Theriot the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 15, 2017

TIME: __10:00 AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot

1. 1. Leon Broussard

Approval of Minutes from last meeting, _May 10, 2017_____.

 (Date of last meeting)

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Approve Insurance Coverage (property)
2. Approve Records Retention Update
3. Amend and approve procedures
4. Amend and approve policies
5. Approve Auditor’s Resolution (Letters of Engagement)
6. Amend 2017 Budget
7. Approve Erath Air Conditioner
8. Adopt 2018 Budget
9. Approve Salaries
10. Approve Health Insurance
11. Approve 2018 Holidays
12. Approve 2018 Meeting Schedule
13. Approve Staff Day/Christmas (December 15^th)

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

Notice Posted: ____________ _________ _________

                                (Date)                       (Time)           (Staff initials)

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: October 31, 2017

TME: __10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Wayne Theriot
8. Leon Broussard

New Business:

1. Public discussion of Proposed 2018 Budget

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

October 31, 2017

Public Hearing

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control budget hearing to order on Tuesday, October 31, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Melanie Hensgens, Betty Girouard,  Leon Broussard, Police Jury ex-officio member, Mayor Wayne Theriot, R. Brady Broussard, Jr. and Jane Barras.

Absent was: Yolanda Broussard.

Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager.

There being no public comments and upon motion of R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the hearing was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: October 31, 2017

TIME: __10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Wayne Theriot

1. 1. Leon Broussard

New Business:

1. Public discussion of Proposed 2018 Budget

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.