May 11, 2016 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: May 11, 2016
TIME: __5:00PM_______
PLACE OF MEETING: __Kaplan Library____________________________________
__815 North Cushing Ave.; Kaplan, LA 70548_________________
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
Approval of Minutes from last meeting, _December 14, 2015_& February 10, 2016_____.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
- Microfilm
New Business:
- Financial Audit Presentation
- Adopt 2016 Millage Rate
Adjournment
Charlotte Trosclair___________________
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
May 11, 2016 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
May 11, 2016
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 11, 2016 at the Kaplan Library at 5:00 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr. and Rev. Wayne Landry. Absent was: Mayor Wayne Theriot.
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager, and Matthew Margaglio with Kolder, Champagne, Slaven & Company, LLC.
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the December 14, 2015 and February 10, 2015 minutes. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the financial report as corrected and presented by Amy Stelly. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the Director’s report. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the digitalization of the remaining Gueydan Journals and Kaplan Heralds. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the 2015 audit. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to table adopting the 2016 millage. There were no public comments.
There being no further business and upon motion of Mrs. Jane Barras and seconded by Rev. Wayne Landry the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
February 10, 2016 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: February 10, 2016
TIME: __5:00PM_______
PLACE OF MEETING: __Gueydan Library____________________________________
__704 Tenth St., Gueydan, LA 70542_________________
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
Approval of Minutes from last meeting, _November 11, 2015______.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
New Business:
- Election of Officers
- President
- Vice President
- Secretary
- Treasurer
- Compliance Questionnaire
- Gabe Marceaux
- Salaries
- Microfilm (Kaplan & Gueydan)
- Louisiana Library Conference
- Public Library Conference
Executive Session
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
February 10, 2016 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
February 10, 2016
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, February 10, 2016 at the Gueydan Library at 5:00 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr. and Mayor Wayne Theriot. Absent was: Rev. Wayne Landry
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager, Sheila Badon and Gabe Marceaux, Vermilion Parish Tax Assessor.
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 11, 2015 budget meeting minutes and the November 11, 2015 regular meeting minutes. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the Director’s report. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to re-elect officers by acclamation for 2016. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve as presented and completed the compliance questionnaire. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to hire part-time staff as needed at the Abbeville Branch. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mayor Wayne Theriot and carried the board unanimously voted to add the 3% salary increase to the Director’s salary. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted grant permission to attend the Louisiana Library Conference in Baton Rouge. There were no public comments.
The board voted to table the microfilming and digitizing of the Gueydan and Kaplan papers.
There being no further business and upon motion of Mr. R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
December 14, 2015 Special Meeting Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
Special Meeting
A public meeting will be held as follows:
DATE: December 14, 2015
TIME: __10:00AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
405 East Saint Victor St. ; Abbeville, LA 70510
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-
Approval of Minutes from last meeting, __November 11, 2015_____.
(Date of last meeting)
Old Business:
- Health Insurance
- Salaries
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
December 14, 2015 Special Meeting
PROCEEDINGS
Vermilion Parish Library
Board of Control
December 14, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Monday, December 14, 2015 at the Abbeville Library at 10:02AM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Melanie Hensgens, Mayor Wayne Theriot, R. Brady Broussard, Jr. and Rev. Wayne Landry. Absent was: Leon Broussard, Police Jury ex-officio member.
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager
Prayer was led by Rev. Wayne Landry
Pledge of Allegiance was led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 11, 2015 minutes for the budget meeting and regular meeting. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Betty Girouard and carried the board unanimously voted to accept the health insurance proposal from Verity Health as presented by the Police Jury. There were no public comments.
A motion to give a 3% cost of living increase to employees was made by Mrs. Betty Girouard and seconded by Mrs. Jane Barras. A vote was called. Yeas were: Jane Barras, Betty Girouard, and Melanie Hensgens. Nos were: Mayor Wayne Theriot and Rev. Wayne Landry. The motion passed. There were no public comments.
There being no further business and upon motion of Mrs. Jane Barras and seconded by Rev. Wayne Landry the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
November 11, 2015 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 11, 2015
TIME: __5:00PM_______
PLACE OF MEETING: __Abbeville Library____________________________________
405 East Saint Victor St. ; Abbeville, LA 70510
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-
Approval of Minutes from last meeting, __August 12, 2015_____.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
- FEMA update
New Business:
- Cultural Center Mural
- 2015 Amended Budget
- Salaries
- Health Insurance
- 2016 Budget
- Auditor’s Resolution (Letter of Engagement)
- YA Area
- Policy Book
- 2016 Holidays
- 2016 Meeting Schedule
- Christmas/Staff Training—December 23, 2015
- Christmas/Staff Training–Program
- Abbeville Library Inventory
Executive Session:
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
November 11, 2015 Board Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 11, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 11, 2015 at the Abbeville Library at 4:45 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr. and Rev. Wayne Landry. Absent was: Mayor Wayne Theriot
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the August 12, 2015 minutes. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the Director’s report. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the painting of a mural by Robert Dafford on the Cultural Center. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the amended 2015 budget. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mr. Leon Broussard and carried the board unanimously voted to table staff cost of living increase for six months. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the proposed 2016 budget. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Rev. Wayne Landry and carried the board unanimously voted to adopt the auditor’s resolution. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mr. Leon Broussard and carried the board unanimously voted to give permission to purchase necessary furnishings up to $25,000.00 for the young adult area. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the policy manual with the exception of changing computer usage to a minimum of $5.00 toward fines and lost items. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to adopt the 2016 Holidays. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to adopt the 2016 meeting schedule. There were no public comments.
On the motion of Rev. Wayne Landry seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the 2016 Christmas Staff day. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Rev. Wayne Landry and carried the board unanimously voted to approve the closing of the Abbeville Library for one day to conduct inventory. There were no public comments.
There being no further business and upon motion of Mr. R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
Budget Meeting November 11, 2015 Agenda
Notice Posted: ____________ _________ ___________
(Date) (Time) (staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: ___Wednesday, November 11, 2015_________________
TIME: ___4:45PM_________________________
PLACE OF MEETING: Abbeville Library_____________________________
405 East Saint Victor St.; Abbeille, LA 70510
AGENDA:
Call to Order—Chairman—Ricky Luquette
Prayer—Rev Wayne Landry
Pledge– Jane Barras
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
*New Business
- 2016 Budget
Adjournment
Charlotte Trosclair, Director
(Name and Position of Authorized Person)
Vermilion Parish Library___
(Name of Taxing District)
405 East Saint Victor St.; Abbeville, LA 70510
(Address)
_337-893-2674_________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair___ at 337-893-2674_____ describing the assistance that is necessary. (Telephone number)
Budget Meeting November 11, 2015 Board Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 11, 2015
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 11, 2015 at the Abbeville Library at 4:45 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr., and Rev. Wayne Landry. Absent was: Mayor Wayne Theriot
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager
There were no guest present to discuss the 2016 Budget.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
August 12, 2015 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: August 12, 2015
TIME: __5:00PM_______
PLACE OF MEETING: __Maurice Library____________________________________
8901 Maurice Ave; Maurice, LA 70555
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
PERIOD FROM PUBLIC COMMENT ON ANY AGENDA ITEM TO BE CONSIDERED-
Approval of Minutes from last meeting, __May 13, 2015_____.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
- FEMA Report
- Computer Servers
- Smart Tables
- 3-D Printer
New Business:
- Insurance—general liability
- Rural & Small Library Conference
- Donation (Smart Table)
- 3-D Printing Policy
- Budget Committee
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
May 17, 2016 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
May 17, 2016
Special Meeting
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Tuesday, May 17, 2016 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr. and Rev. Wayne Landry. Absent was: Mayor Wayne Theriot.
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager, Gabe Marceaux, Vermilion Parish Tax Assessor and Glenda Gaspard, Vermilion Parish Tax Assessor Office Manager
Prayer was led by Rev. Wayne Landry and Pledge of Allegiance was led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to unanimously accept the May 11, 2016 minutes. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Rev. Wayne Landry and carried the board unanimously voted to announce the roll forward of the 2016 millage rate at 4.36. There were no public comments.
There being no further business and upon motion of Rev. Wayne Landry and seconded by Mrs. Betty Girouard the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary