PROCEEDINGS
Vermilion Parish Library
Board of Control
November 12, 2024
Public Hearing and Regular Meeting
Library Board President, Anita Levy, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 12, 2024, at the Abbeville Library at 6:00PM. The following members were present: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters. Melanie Hensgens was 4 minutes late. Absent was JB Moreno. Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, and Paul Moresi, Attorney.
The prayer was led by Meg Hebert.
The pledge was led by John LeBlanc.
Amy Stelly called the roll.
John LeBlanc commented the millage had been rolled forward to 4.46 mils. There being no other public comments on the budget, the board moved to the public meeting.
Board President Anita Levy called the regular meeting to order at 6:03PM.
Anita Levy called for public comments on any agenda items, there were no comments offered.
On the motion of Bridget Winters, seconded by John LeBlanc, the board voted unanimously to amend the agenda to include a discussion of the director’s evaluation process and schedule.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux and seconded by John LeBlanc the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
The board decided not to move to executive session under the advice of Paul Moresi. On the motion of Meg Hebert, seconded by John LeBlanc, the board voted to send a letter to former employee Daphne Hardy. The discussion of any personnel issues was tabled until the February regular board meeting.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
Paul Moresi gave an overview of open meeting laws to the board. He asked Charlotte Bourg, Director, to send the information packets to the board after the meeting.
On the motion of Shane Meaux, seconded by Meg Hebert, the board accepted the Director’s Report as presented.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of John LeBlanc, seconded by Shane Meaux, the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Bridget Winters, seconded by John LeBlanc, the Board voted to amend the 2024 budget.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux, seconded by Meg Hebert, the board approved the 2025 budget.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Bridget Winters, seconded by John LeBlanc, the board conducted a roll call vote to table the discussion of cost of a 3% living pay increase for the staff and the director until after the director’s evaluation.
Meg Hebert YEA
Melanie Hensgens YEA
Shane Meaux YEA
Bridget Winters YEA
John LeBlanc YEA
Anita Levy YEA
Yolanda Broussard YEA
JB Moreno ABSENT
There was no dissention among the board.
On the motion of John LeBlanc, seconded by Shane Meaux, the board voted to accept the janitorial services quote from Hebert’s Carpet & Upholstery Care as it was the lowest quote.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux, seconded by Bridget Winters, the board voted to accept the quote for replacement of the Kaplan Branch flooring from Shaw Integrated.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux, seconded by Yolanda Broussard the board approved the board meeting schedule for 2025 with the meeting time changed from 6pm to 5pm.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Yolanda Broussard, seconded by Shane Meaux, the board approved the 2025 library holiday schedule.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of John LeBlanc, seconded by Shane Meaux, the board approved the Federal Mileage Rates as set by the Federal Government.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Bridget Winters, seconded by John LeBlanc, the board approved the Health Insurance Rates as set.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Meg Hebert, seconded by Melanie Hensgens, the board approved the updates to the Employee Handbook.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Meg Hebert, seconded by Melanie Hensgens, the board approved the changes to the Meeting Room Policy to allow for organization to collect membership dues during meetings.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Melanie Hensgens, seconded by Yolanda Broussard, the board approved the PR and Media Policy.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
Charlotte Bourg, Director, presented a process for developing a strategic plan for the library system. On the motion of Shane Meaux, seconded by John LeBlanc, the board approved the start of the process for the library system.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
Bridget Winters discussed the director’s evaluation process and dates. Bridget Winters requested Board President Anita Levy to consult with Paul Moresi, Attorney on the open meetings laws on the evaluation committee meetings to review submitted evaluation documents. The board discussed reviewing the compilation of evaluation responses at the February meeting, for going to a meeting in January.
On the motion of John LeBlanc, seconded by Yolanda Broussard, the meeting was adjourned.
Nov 18 2024
Proceedings November 12, 2024
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 12, 2024
Public Hearing and Regular Meeting
Library Board President, Anita Levy, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 12, 2024, at the Abbeville Library at 6:00PM. The following members were present: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters. Melanie Hensgens was 4 minutes late. Absent was JB Moreno. Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, and Paul Moresi, Attorney.
The prayer was led by Meg Hebert.
The pledge was led by John LeBlanc.
Amy Stelly called the roll.
John LeBlanc commented the millage had been rolled forward to 4.46 mils. There being no other public comments on the budget, the board moved to the public meeting.
Board President Anita Levy called the regular meeting to order at 6:03PM.
Anita Levy called for public comments on any agenda items, there were no comments offered.
On the motion of Bridget Winters, seconded by John LeBlanc, the board voted unanimously to amend the agenda to include a discussion of the director’s evaluation process and schedule.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux and seconded by John LeBlanc the board voted to dispense with the reading of and to accept the previous meeting minutes.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
The board decided not to move to executive session under the advice of Paul Moresi. On the motion of Meg Hebert, seconded by John LeBlanc, the board voted to send a letter to former employee Daphne Hardy. The discussion of any personnel issues was tabled until the February regular board meeting.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
Paul Moresi gave an overview of open meeting laws to the board. He asked Charlotte Bourg, Director, to send the information packets to the board after the meeting.
On the motion of Shane Meaux, seconded by Meg Hebert, the board accepted the Director’s Report as presented.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of John LeBlanc, seconded by Shane Meaux, the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Bridget Winters, seconded by John LeBlanc, the Board voted to amend the 2024 budget.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux, seconded by Meg Hebert, the board approved the 2025 budget.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Bridget Winters, seconded by John LeBlanc, the board conducted a roll call vote to table the discussion of cost of a 3% living pay increase for the staff and the director until after the director’s evaluation.
Meg Hebert YEA
Melanie Hensgens YEA
Shane Meaux YEA
Bridget Winters YEA
John LeBlanc YEA
Anita Levy YEA
Yolanda Broussard YEA
JB Moreno ABSENT
There was no dissention among the board.
On the motion of John LeBlanc, seconded by Shane Meaux, the board voted to accept the janitorial services quote from Hebert’s Carpet & Upholstery Care as it was the lowest quote.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux, seconded by Bridget Winters, the board voted to accept the quote for replacement of the Kaplan Branch flooring from Shaw Integrated.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Shane Meaux, seconded by Yolanda Broussard the board approved the board meeting schedule for 2025 with the meeting time changed from 6pm to 5pm.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Yolanda Broussard, seconded by Shane Meaux, the board approved the 2025 library holiday schedule.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of John LeBlanc, seconded by Shane Meaux, the board approved the Federal Mileage Rates as set by the Federal Government.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Bridget Winters, seconded by John LeBlanc, the board approved the Health Insurance Rates as set.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Meg Hebert, seconded by Melanie Hensgens, the board approved the updates to the Employee Handbook.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Meg Hebert, seconded by Melanie Hensgens, the board approved the changes to the Meeting Room Policy to allow for organization to collect membership dues during meetings.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
On the motion of Melanie Hensgens, seconded by Yolanda Broussard, the board approved the PR and Media Policy.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
Charlotte Bourg, Director, presented a process for developing a strategic plan for the library system. On the motion of Shane Meaux, seconded by John LeBlanc, the board approved the start of the process for the library system.
YEAS: Anita Levy, Yolanda Broussard, John LeBlanc, Shane Meaux, Melanie Hensgens, Meg Hebert, and Bridget Winters.
NAYS: None
ABSTAINED: None
ABSENT: JB Moreno
Bridget Winters discussed the director’s evaluation process and dates. Bridget Winters requested Board President Anita Levy to consult with Paul Moresi, Attorney on the open meetings laws on the evaluation committee meetings to review submitted evaluation documents. The board discussed reviewing the compilation of evaluation responses at the February meeting, for going to a meeting in January.
On the motion of John LeBlanc, seconded by Yolanda Broussard, the meeting was adjourned.