PROCEEDINGS
Vermilion Parish Library
Board of Control
August 13, 2019
President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Tuesday, August 13, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters.
Absent: None
Guest were: Charlotte Trosclair, director, Amy Stelly, business manager.
Prayer was led by Mrs. Melanie Hensgens
Pledge of Allegiance was led by Mr. Jason Connor.
Board President, Mrs. Betty Girouard welcomed new board member, Mrs. Bridget Winters.
On the motion of Mr. Jason Connor seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 1, 2019 meeting minutes. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Mrs. Anita Levy and carried the board unanimously voted to amend the agenda. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras and seconded by Ms. Yolanda Broussard and carried the board unanimously voted to add to the agenda under new business the following items: item #7 discuss bookmobile repairs, item #8 discuss Trustee Training, and item #9 approve Director’s leave.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Anita Levy seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept Mrs. Jane Barras stepping down from the hiring committee and recommending Mrs. Betty Girouard as her replacement. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Ms. Yolanda Broussard and carried the board unanimously voted to accept Mrs. Anita Levy stepping down from the hiring committee and recommending reinstating Mrs. Jane Barras.
Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve changing the library board meeting dates to the first Tuesday of the month. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Jason Connor seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend the bylaws. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Melanie Hensgens seconded by Mr. Leon Broussard and carried the board unanimously voted to table payment for the parking lot repairs. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Anita Levy seconded by Mrs. Jane Barras and carried the board unanimously voted to table the 4-year Auditor’s Resolution. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Bridget Winters seconded by Ms. Yolanda Broussard and carried the board unanimously voted to not re-advertise for the Director’s position at this time. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Bridget Winters and carried the board unanimously voted to leave the salary for the new director’s position as advertised. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to conduct interviews for the new library director’s position the week of September 9th through the 13th. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Yolanda Broussard and carried the board unanimously voted to devise a step plan for salaries for library staff. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mr. Leon Broussard and carried the board unanimously voted to obtain quotes for bookmobile repairs. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Anita Levy seconded by Mrs. Bridget Winters and carried the board unanimously voted to have the board participate in a trustee training sponsored by the State Library of Louisiana on Thursday, September 5, 2019. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Anita Levy and carried the board unanimously voted to amend the director’s leave. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
There being no further business and upon motion of Mr. Leon Broussard and seconded by Mrs. Anita Levy the meeting was adjourned.
APPROVED:
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
Aug 15 2019
August 13, 2019 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
August 13, 2019
President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Tuesday, August 13, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters.
Absent: None
Guest were: Charlotte Trosclair, director, Amy Stelly, business manager.
Prayer was led by Mrs. Melanie Hensgens
Pledge of Allegiance was led by Mr. Jason Connor.
Board President, Mrs. Betty Girouard welcomed new board member, Mrs. Bridget Winters.
On the motion of Mr. Jason Connor seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 1, 2019 meeting minutes. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Mrs. Anita Levy and carried the board unanimously voted to amend the agenda. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras and seconded by Ms. Yolanda Broussard and carried the board unanimously voted to add to the agenda under new business the following items: item #7 discuss bookmobile repairs, item #8 discuss Trustee Training, and item #9 approve Director’s leave.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Anita Levy seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept Mrs. Jane Barras stepping down from the hiring committee and recommending Mrs. Betty Girouard as her replacement. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Ms. Yolanda Broussard and carried the board unanimously voted to accept Mrs. Anita Levy stepping down from the hiring committee and recommending reinstating Mrs. Jane Barras.
Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve changing the library board meeting dates to the first Tuesday of the month. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mr. Jason Connor seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend the bylaws. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Melanie Hensgens seconded by Mr. Leon Broussard and carried the board unanimously voted to table payment for the parking lot repairs. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Anita Levy seconded by Mrs. Jane Barras and carried the board unanimously voted to table the 4-year Auditor’s Resolution. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Bridget Winters seconded by Ms. Yolanda Broussard and carried the board unanimously voted to not re-advertise for the Director’s position at this time. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Bridget Winters and carried the board unanimously voted to leave the salary for the new director’s position as advertised. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to conduct interviews for the new library director’s position the week of September 9th through the 13th. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Yolanda Broussard and carried the board unanimously voted to devise a step plan for salaries for library staff. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mr. Leon Broussard and carried the board unanimously voted to obtain quotes for bookmobile repairs. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Anita Levy seconded by Mrs. Bridget Winters and carried the board unanimously voted to have the board participate in a trustee training sponsored by the State Library of Louisiana on Thursday, September 5, 2019. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
On the motion of Mrs. Jane Barras seconded by Mrs. Anita Levy and carried the board unanimously voted to amend the director’s leave. There were no public comments.
YEAS: Jane Barras, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor, Anita Levy, Leon Broussard and Bridget Winters
NAYS: None
ABSTAINED: None
ABSENT: None
There being no further business and upon motion of Mr. Leon Broussard and seconded by Mrs. Anita Levy the meeting was adjourned.
APPROVED:
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary