PROCEEDINGS
Vermilion Parish Library
Board of Control
May 1, 2019
President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 1, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor and Anita Levy.
Absent: Leon Broussard, Police Jury ex-officio member
Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, and Matthew Margaglio with Kolder, Slaven & Company.
Prayer was led by Mrs. Melanie Hensgens
Pledge of Allegiance was led by Mr. Jason Connor.
On the motion of Ms. Anita Levy seconded by Ms. Yolanda Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the February 13, 2019 meeting minutes. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mrs. Jane Barras seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Ms. Yolanda Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mrs. Jane Barras seconded by Mrs. Anita Levy and carried the board unanimously voted to accept the 2019 audit report as presented by Mr. Matthew Margaglio. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mr. Jason Connor seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the library millage of 4.36 for 2019. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mrs. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to declare the Xerox Digital Bookmark and the Peek-A-Book as scrap and to dispose of both items. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot,
On the motion of Mr. Jason Connor seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the quote from Gerami’s Flooring to replace the floor in the Abbeville atrium. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the quote from Glass Works, LLC in Kaplan, LA to replace the damaged windows at the Abbeville Library. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Yolanda Broussard seconded by Mrs. Anita Levy and carried the board unanimously voted to approve changing the operational hours of the Kaplan Library per the branch manager’s request. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to table amending the bylaws until a poll of the board can be taken. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to appoint the following members to a hiring committee: Melanie Hensgens, Anita Levy, Jason Connor and Jane Barras. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Anita Levy seconded by Mrs. Yolanda Broussard and carried the board unanimously voted to approve July 4th, 5th and 6th as holidays for the library staff. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
There being no further business and upon motion of Mrs. Jane Barras and seconded by Mrs. Anita Levy the meeting was adjourned.
APPROVED:
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
May 2 2019
May 1, 2019 Mintues
PROCEEDINGS
Vermilion Parish Library
Board of Control
May 1, 2019
President, Betty Girouard called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 1, 2019 at the Abbeville Library at 5:00PM. The following members were present: Jane Barras, Mayor Wayne Theriot, Betty Girouard, Melanie Hensgens, Yolanda Broussard, Jason Connor and Anita Levy.
Absent: Leon Broussard, Police Jury ex-officio member
Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, and Matthew Margaglio with Kolder, Slaven & Company.
Prayer was led by Mrs. Melanie Hensgens
Pledge of Allegiance was led by Mr. Jason Connor.
On the motion of Ms. Anita Levy seconded by Ms. Yolanda Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the February 13, 2019 meeting minutes. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mrs. Jane Barras seconded by Ms. Yolanda Broussard and carried the board unanimously voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Ms. Yolanda Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mrs. Jane Barras seconded by Mrs. Anita Levy and carried the board unanimously voted to accept the 2019 audit report as presented by Mr. Matthew Margaglio. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mr. Jason Connor seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the library millage of 4.36 for 2019. There were no public comments.
YEAS: Jane Barras, Mayor Wayne Theriot, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member
On the motion of Mrs. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to declare the Xerox Digital Bookmark and the Peek-A-Book as scrap and to dispose of both items. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot,
On the motion of Mr. Jason Connor seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the quote from Gerami’s Flooring to replace the floor in the Abbeville atrium. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the quote from Glass Works, LLC in Kaplan, LA to replace the damaged windows at the Abbeville Library. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Yolanda Broussard seconded by Mrs. Anita Levy and carried the board unanimously voted to approve changing the operational hours of the Kaplan Library per the branch manager’s request. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Anita Levy seconded by Mr. Jason Connor and carried the board unanimously voted to table amending the bylaws until a poll of the board can be taken. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to appoint the following members to a hiring committee: Melanie Hensgens, Anita Levy, Jason Connor and Jane Barras. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
On the motion of Ms. Anita Levy seconded by Mrs. Yolanda Broussard and carried the board unanimously voted to approve July 4th, 5th and 6th as holidays for the library staff. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, Betty Girouard, Jason Connor, Yolanda Broussard and Anita Levy
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Police Jury ex-officio member and Mayor Wayne Theriot
There being no further business and upon motion of Mrs. Jane Barras and seconded by Mrs. Anita Levy the meeting was adjourned.
APPROVED:
_________________________________
Betty D. Girouard, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary