PROCEEDINGS
Vermilion Parish Library
Board of Control
November 15, 2017
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 15, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, and R. Brady Broussard, Jr. Absent was: Betty Girouard, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.
Guest were: Charlotte Trosclair, director and Amy Stelly, business manager
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 10, 2017 regular meeting minutes and the October 31, 2017 hearing minutes. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the renewal price for the library’s property insurance coverage. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the updated Records Retention Schedule. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the timesheet procedures. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mayor Wayne Theriot seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the library polices. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the leave conversion policy. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to accept the Letters of Engagement from Kolder, Champagne, Slaven & Company, LLC. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 amended budget. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the lowest quote of $6900.00 from Jared’s A/C & Heating, LLC for the new air conditioner for the Erath Library. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the 2018 budget. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to table the staff cost of living increases until the February 7, 2018 board meeting. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2.8% increase for the health insurance. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2018 holidays. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2018 meeting schedule. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to close the libraries on December 15, 2017 for the annual Staff Day. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Mayor Wayne Theriot the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
Nov 16 2017
November 15, 2017 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 15, 2017
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 15, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, and R. Brady Broussard, Jr. Absent was: Betty Girouard, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.
Guest were: Charlotte Trosclair, director and Amy Stelly, business manager
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 10, 2017 regular meeting minutes and the October 31, 2017 hearing minutes. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the renewal price for the library’s property insurance coverage. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the updated Records Retention Schedule. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the timesheet procedures. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mayor Wayne Theriot seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the library polices. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the leave conversion policy. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to accept the Letters of Engagement from Kolder, Champagne, Slaven & Company, LLC. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 amended budget. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the lowest quote of $6900.00 from Jared’s A/C & Heating, LLC for the new air conditioner for the Erath Library. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the 2018 budget. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to table the staff cost of living increases until the February 7, 2018 board meeting. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2.8% increase for the health insurance. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2018 holidays. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2018 meeting schedule. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to close the libraries on December 15, 2017 for the annual Staff Day. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Mayor Wayne Theriot the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary