Notice of Public Meeting
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 15, 2017
TIME: __10:00 AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St., Abbeville, LA 70510_________________
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Yolanda Broussard
- Mayor Wayne Theriot
-
- Leon Broussard
Approval of Minutes from last meeting, _May 10, 2017_____.
(Date of last meeting)
Old Business:
- Approve Financial Report—Amy Stelly
- Approve Director’s Report
New Business:
- Approve Insurance Coverage (property)
- Approve Records Retention Update
- Amend and approve procedures
- Amend and approve policies
- Approve Auditor’s Resolution (Letters of Engagement)
- Amend 2017 Budget
- Approve Erath Air Conditioner
- Adopt 2018 Budget
- Approve Salaries
- Approve Health Insurance
- Approve 2018 Holidays
- Approve 2018 Meeting Schedule
- Approve Staff Day/Christmas (December 15th)
Adjournment
Charlotte Trosclair___________________
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
Vermilion Parish Library Public Hearing Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC HEARING
A public meeting will be held as follows:
DATE: October 31, 2017
TME: __10:00AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St., Abbeville, LA 70510_________________
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Yolanda Broussard
- Wayne Theriot
- Leon Broussard
New Business:
- Public discussion of Proposed 2018 Budget
Adjournment
Charlotte Trosclair___________________
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
Vermilion Parish Library Budget Hearing
PROCEEDINGS
Vermilion Parish Library
Board of Control
October 31, 2017
Public Hearing
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control budget hearing to order on Tuesday, October 31, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Melanie Hensgens, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Mayor Wayne Theriot, R. Brady Broussard, Jr. and Jane Barras.
Absent was: Yolanda Broussard.
Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager.
There being no public comments and upon motion of R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the hearing was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
Notice of Public Hearing
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC HEARING
A public meeting will be held as follows:
DATE: October 31, 2017
TIME: __10:00AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St., Abbeville, LA 70510_________________
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Yolanda Broussard
- Wayne Theriot
-
- Leon Broussard
New Business:
- Public discussion of Proposed 2018 Budget
Adjournment
Charlotte Trosclair___________________
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
May 10, 2017 Agenda
Notice Posted: ____________ _________ ___________
(Date) (Time) (Staff Initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: May 10, 2017
TIME: 5:00PM
PLACE OF MEETING: Kaplan Library
815 North Cushing Avenue; Kaplan, LA 70548
Call to Order—Chairperson—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Yolanda Broussard
- Wayne Theriot
- Leon Broussard
Approval of Minutes from last meeting, February 8, 2017_.
(Date of last meeting)
Public comments on any agenda item will be considered from the audience at this time.
*Old Business
- Adopt Financial Report—Amy Stelly
YEAS:
NAYS:
ABSTAINED:
ABSENT:
- Adopt Director’s Report
YEAS:
NAYS:
ABSTAINED:
ABSENT:
- Amend Meeting Room Policy
YEAS:
NAYS:
ABSTAINED:
ABSENT:
New Business:
1. Adopt Financial Audit Presentation/Report
YEAS:
NAYS:
ABSTAINED:
ABSENT:
2. Adopt the 2017 millage resolution
YEAS:
NAYS:
ABSTAINED:
ABSENT:
3. Adopt the 2017 millage rate(s).
YEAS:
NAYS:
ABSTAINED:
ABSENT:
4. Adopt Public Comment Rule
YEAS:
NAYS:
ABSTAINED:
ABSENT:
5. Adopt ethics and debt service policies/procedures
YEAS:
NAYS:
ABSTAINED:
ABSENT:
6. Amend and adopt library polices
YEAS:
NAYS:
ABSTAINED:
ABSENT:
7. Approve ARSL Conference
YEAS:
NAYS:
ABSTAINED:
ABSENT:
- Approve installation railing at Abbeville Library
YEAS:
NAYS:
ABSTAINED:
ABSENT: - Approve use of Erath Meeting room for Erath Fourth of July Committee
YEAS:
NAYS:
ABSTAINED:
ABSENT: - Approve website hosting
YEAS:
NAYS:
ABSTAINED:
ABSENT: - Approve upholstery of library chairs
YEAS:
NAYS:
ABSTAINED:
ABSENT: - Present service plaque
YEAS:
NAYS:
ABSTAINED:
ABSENT:
Charlotte Trosclair_____________
(Name and Position of Authorized Person)
Vermilion Parish Library________
(Name of Taxing District)
405 East Saint Victor St.;
Abbeville, LA 70510
(Address)
337-893-2674_______________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
May 10, 2017 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
May 10, 2017
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 10, 2017 at the Kaplan Library at 5:00 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Melanie Hensgens, Mayor Wayne Theriot, Yolanda Broussard and R. Brady Broussard, Jr. Absent was: Leon Broussard, Police Jury ex-officio member.
Guest were: Charlotte Trosclair, Director; Amy Stelly, business manager, Matthew Margaglio
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the February 8, 2017 regular meeting minutes. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard, Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard, Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard
On the motion of Mrs. Betty Girouard seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard, Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to table the meeting room policy. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard, Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the 2016 financial audit report. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard, Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard
On the motion of Mrs. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the 2017 millage resolution. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard, Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard
On the motion of Mrs. Betty Girouard seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt the 2017 millage rate of 4.36. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard, Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt two (2) minutes as the public comment rule. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
On the motion of Mrs. Melanie Hensgens seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the ethics and debt service policies/procedures. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to amend and adopt library policies. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve travel to the Association of Rural and Small Libraries Conference. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to deviate from the agenda to present Rev. Wayne Landry a plaque for his years of service to the Library Board of Control. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
Ms. Trosclair was asked to obtain prices for installing a railing across the front of the Abbeville Library.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to table the request from the Erath Fourth of July Committee until Mr. Paul Moresi can review the library’s meeting room policy. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the library’s website hosting. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to table the re-upholstery of the meeting room chairs. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda
Broussard and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard and Mayor Wayne Theriot
There being no further business and upon motion of Mrs. Betty Girouard and seconded by Mrs. Jane Barras the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
May 10, 2017 Library Board Meeting Agenda
February 8, 2017 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: February 8, 2017
TIME: __5:00PM_______
PLACE OF MEETING: __Gueydan Library____________________________________
__704 Tenth St., Gueydan, LA 70542_________________
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
Approval of Minutes from last meeting, _November 9, 2016 and November 14,2016______.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
New Business:
- Election of Officers
President
Vice President
Secretary
Treasurer
- Louisiana Compliance Questionnaire
- Surveillance equipment: Gueydan, Kaplan & Erath
- Policies and Procedures
- Mileage Rate (IRS)
Adjournment
Charlotte Trosclair, Library Director_
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
(Telephone number)
February 8, 2017 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
February 8, 2017
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, February 8, 2017 at the Gueydan Library at 5:00 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, R. Brady Broussard, Jr. Absent was: Rev. Wayne Landry, Melanie Hensgens, Mayor Wayne Theriot and Charlotte Trosclair, director.
Guest were: Amy Stelly, business manager, Grant Domingue, IT manager, Angela Touchet, branch manager.
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 9, 2016 budget meeting minutes and the November 14, 2016 regular meeting minutes. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mr. Leon Broussard and carried the board unanimously voted to re-elect officers by acclamation for 2017. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve as presented and completed the compliance questionnaire. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to approve the purchase of the additional surveillance equipment. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to accept and adopt the library’s policies and procedures. There were no public comments.
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the current IRS mileage rate for the current year. There were no public comments.
There being no further business and upon motion of Mrs. Jane Barras and seconded by Mr. R. Brady Broussard, Jr. the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Amy N. Stelly, Acting Secretary
November 14, 2016 Agenda
Notice Posted: ____________ _________ _________
(Date) (Time) (Staff initials)
NOTICE OF PUBLIC MEETING
A public meeting will be held as follows:
DATE: November 14, 2016
TIME: __10:00AM_______
PLACE OF MEETING: __Abbeville Library____________________________________
__405 East Saint Victor St., Abbeville, LA 70510_________________
AGENDA:
Call to Order —Chairman—Ricky Luquette
Prayer
Pledge
Roll Call
- Jane Barras
- Melanie Hensgens
- Brady Broussard, Jr.
- Betty Girouard
- Ricky Luquette
- Wayne Landry
- Wayne Theriot
- Leon Broussard
Approval of Minutes from last meeting, _June 30, 2016_____.
(Date of last meeting)
Old Business:
- Financial Report—Amy Stelly
- Director’s Report
New Business:
- Insurance Coverage (property)
- 2016 Amended Budget
- Health Insurance
- 2017 Budget
- Auditor’s Resolution (Letter of Engagement)
- 2017 Holidays
- 2017 Meeting Schedule
- Cell Phone Policy
- Active Shooter Policy
- Security
- Surplus Materials
- Abbeville Bid
- Staff Day/Christmas
Adjournment
Charlotte Trosclair___________________
(Name and Position of Authorized Person)
Vermilion Parish Library _
(Name of Taxing District)
405 East St. Victor St.; Abbeville, LA 70510______
(Address)
337-893-2674_______________________________
(Telephone Number)
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.
November 14, 2016 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 14, 2016
Vice-President, R. Brady Broussard, Jr. called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 14, 2016 at the Abbeville Library at 10:00 AM. The following members were present: Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, Melanie Hensgens, R. Brady Broussard, Jr. and Mayor Wayne Theriot.
Absent were: Ricky Luquette and Rev. Wayne Landry .
Guest were: Charlotte Trosclair, library director and Amy Stelly, business manager.
Prayer was led by Mr. R. Brady Broussard, Jr.
Pledge of Allegiance was led by Mrs. Jane Barras
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to accept the June 30, 2016 minutes as presented. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the Director’s report. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the renewal price for the library’s property insurance coverage. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to approve the 2016 amended budget. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the 2.5% increase in the health insurance. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the 2017 budget. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to accept the Letter of Engagement from Kolder, Champagne, Slaven & Company, LLC. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 holidays. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 meeting schedule. There were no public comments.
On the motion of Mrs. Betty Girouard seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the cell phone policy. There were no public comments.
On the motion of Mr. Leon Broussard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the active shooter policy. There were no public comments.
On the motion of Mayor Wayne Theriot seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the hiring of a security officer and to allow the director to adjust the hours needed as deemed necessary. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the sale of surplus equipment. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the bid or $18,861.60 from Mr. Roy Bertrand, Jr. for the repairs to the Abbeville Library. There were no public comments.
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to close the libraries on December 16, 2016 for the annual Staff Day. There were no public comments.
There being no further business and upon motion of Mayor Wayne Theriot and seconded by Mr. Leon Broussard the meeting was adjourned.
APPROVED:
_________________________________
Ricky Luquette, Board President
ATTEST:
__________________________
Charlotte Trosclair, Secretary
November 15, 2017 Minutes
PROCEEDINGS
Vermilion Parish Library
Board of Control
November 15, 2017
President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 15, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, and R. Brady Broussard, Jr. Absent was: Betty Girouard, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.
Guest were: Charlotte Trosclair, director and Amy Stelly, business manager
Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 10, 2017 regular meeting minutes and the October 31, 2017 hearing minutes. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the renewal price for the library’s property insurance coverage. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the updated Records Retention Schedule. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the timesheet procedures. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mayor Wayne Theriot seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the library polices. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the leave conversion policy. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to accept the Letters of Engagement from Kolder, Champagne, Slaven & Company, LLC. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 amended budget. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the lowest quote of $6900.00 from Jared’s A/C & Heating, LLC for the new air conditioner for the Erath Library. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the 2018 budget. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to table the staff cost of living increases until the February 7, 2018 board meeting. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2.8% increase for the health insurance. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2018 holidays. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2018 meeting schedule. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to close the libraries on December 15, 2017 for the annual Staff Day. There were no public comments.
YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette
NAYS: None
ABSTAINED: None
ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard
There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Mayor Wayne Theriot the meeting was adjourned.
APPROVED:
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Ricky Luquette, Board President
ATTEST:
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Charlotte Trosclair, Secretary