PROCEEDINGS

Vermilion Parish Library

Board of Control

February 7, 2018

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, February 7, 2018 at the Abbeville Library at 5:00PM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot, R. Brady Broussard, Jr., Betty Girouard, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Absent: None

Guest were: Charlotte Trosclair, director, Amy Stelly, business manager, Sue Trahan, YA/Adult librarian, Grant Domingue, IT manager, Gabe Marceaux, Vermilion Parish Tax Assessor, Matthew Margaglio with Kolder, Champagne, Slaven & Company, LLC, Matte Haack with Brown & Brown Insurance, Larry Campisi and Allen Ramke.

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 15, 2017 regular meeting minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Betty Girouard seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

Mayor Wayne Theriot motioned for a 2% cost of living increase and Mrs. Betty Girouard substituted the motion for a 3% cost of living increase without a second causing the 3% increase to fail. On the motion of Mayor Wayne Theriot seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to approve the 2% cost of living increase for full time employees and the director. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to re-elect Ricky Luquette as library board president. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

Brady Broussard nominated Mayor Wayne Theriot for library board vice-president. Mayor Wayne Theriot respectfully declined. On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to re-elect R. Brady Broussard, Jr. as library board vice-president. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to re-elect Charlotte Trosclair as library board secretary. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to re-elect Amy Stelly as library board treasurer. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve as presented and completed the compliance questionnaire. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mayor Wayne Theriot seconded by R. Brady Broussard, Jr. and carried the board unanimously voted to adopt the IRS mileage rate for the current year. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

After discussion and comments from the public regarding the Wi-Fi problems in the community the library board on the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to accept the quote from Southern Technologies for an updated Wi-Fi system. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of Mayor Wayne Theriot seconded by Mr. Leon Broussard and carried the board unanimously voted to table the flood insurance quotes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

On the motion of R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to amend and approve the meeting room policy. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot, Ricky Luquette, Leon Broussard, Betty Girouard and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: None

There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 15, 2017

TIME: 10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _May 10, 2017_____.

 (Date of last meeting)

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Approve Insurance Coverage (property)
2. Approve Records Retention Update
3. Amend and approve procedures
4. Amend and approve policies
5. Amend and approve leave conversion policy
6. Approve Auditor’s Resolution (Letters of Engagement)
7. Amend 2017 Budget
8. Approve Erath Air Conditioner
9. Adopt 2018 Budget
10. Approve Salaries
11. Approve Health Insurance
12. Approve 2018 Holidays
13. Approve 2018 Meeting Schedule
14. Approve Staff Day/Christmas (December 15^th)

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 15, 2017

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, November 15, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Jane Barras, Melanie Hensgens, Mayor Wayne Theriot,  and  R. Brady Broussard, Jr. Absent was: Betty Girouard, Leon Broussard, Police Jury ex-officio member and Yolanda Broussard.

Guest were: Charlotte Trosclair, director and Amy Stelly, business manager

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the May 10, 2017 regular meeting minutes and the October 31, 2017 hearing minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the renewal price for the library’s property insurance coverage. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the updated Records Retention Schedule. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the timesheet procedures. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mayor Wayne Theriot seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the library polices. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to amend and approve the leave conversion policy. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to accept the Letters of Engagement from Kolder, Champagne, Slaven & Company, LLC. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2017 amended budget. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to accept the lowest quote of $6900.00 from Jared’s A/C & Heating, LLC for the new air conditioner for the Erath Library. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to amend and approve the 2018 budget. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to table the staff cost of living increases until the February 7, 2018 board meeting. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2.8% increase for the health insurance. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and  Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to approve the 2018 holidays. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Melanie Hensgens seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the 2018 meeting schedule. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to close the libraries on December 15, 2017 for the annual Staff Day. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard, Betty Girouard and Yolanda Broussard

There being no further business and upon motion of R. Brady Broussard, Jr. and seconded by Mayor Wayne Theriot the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 15, 2017

TIME: __10:00 AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Mayor Wayne Theriot

1. 1. Leon Broussard

Approval of Minutes from last meeting, _May 10, 2017_____.

 (Date of last meeting)

Old Business:

1. Approve Financial Report—Amy Stelly
2. Approve Director’s Report

New Business:

1. Approve Insurance Coverage (property)
2. Approve Records Retention Update
3. Amend and approve procedures
4. Amend and approve policies
5. Approve Auditor’s Resolution (Letters of Engagement)
6. Amend 2017 Budget
7. Approve Erath Air Conditioner
8. Adopt 2018 Budget
9. Approve Salaries
10. Approve Health Insurance
11. Approve 2018 Holidays
12. Approve 2018 Meeting Schedule
13. Approve Staff Day/Christmas (December 15^th)

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

Notice Posted: ____________ _________ _________

                                (Date)                       (Time)           (Staff initials)

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: October 31, 2017

TME: __10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Wayne Theriot
8. Leon Broussard

New Business:

1. Public discussion of Proposed 2018 Budget

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

October 31, 2017

Public Hearing

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control budget hearing to order on Tuesday, October 31, 2017 at the Abbeville Library at 10:00AM. The following members were present: Ricky Luquette, Melanie Hensgens, Betty Girouard,  Leon Broussard, Police Jury ex-officio member, Mayor Wayne Theriot, R. Brady Broussard, Jr. and Jane Barras.

Absent was: Yolanda Broussard.

Guest were: Charlotte Trosclair, library director, Amy Stelly, business manager.

There being no public comments and upon motion of R. Brady Broussard, Jr. and seconded by Mr. Leon Broussard the hearing was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

Notice Posted: ____________ _________ _________

(Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: October 31, 2017

TIME: __10:00AM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St., Abbeville, LA 70510_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Wayne Theriot

1. 1. Leon Broussard

New Business:

1. Public discussion of Proposed 2018 Budget

Adjournment

Charlotte Trosclair___________________

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

Notice Posted:  ____________   _________   ___________
                                             (Date)             (Time)          (Staff Initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE:            May 10, 2017

TIME:             5:00PM

PLACE OF MEETING:         Kaplan Library

815 North Cushing Avenue; Kaplan, LA 70548

Call to Order—Chairperson—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Yolanda Broussard
7. Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, February 8, 2017_.
(Date of last meeting)

Public comments on any agenda item will be considered from the audience at this time.

*Old Business

1. Adopt Financial Report—Amy Stelly
   YEAS:
   NAYS:
   ABSTAINED:
   ABSENT:

2. Adopt Director’s Report
   YEAS:
   NAYS:
   ABSTAINED:
   ABSENT:

3. Amend Meeting Room Policy
   YEAS:
   NAYS:
   ABSTAINED:
   ABSENT:

New Business:
1.   Adopt Financial Audit Presentation/Report
YEAS:
NAYS:
ABSTAINED:
ABSENT:

2. Adopt the 2017 millage resolution
YEAS:
NAYS:
ABSTAINED:
ABSENT:

3. Adopt the 2017 millage rate(s).
YEAS:
NAYS:
ABSTAINED:
ABSENT:

4.  Adopt Public Comment Rule
YEAS:
NAYS:
ABSTAINED:
ABSENT:

5.  Adopt ethics and debt service policies/procedures
YEAS:
NAYS:
ABSTAINED:
ABSENT:

6.  Amend and adopt library polices
YEAS:
NAYS:
ABSTAINED:
ABSENT:

7.   Approve ARSL Conference
YEAS:
NAYS:
ABSTAINED:
ABSENT:

8. Approve installation railing at Abbeville Library
   YEAS:
   NAYS:
   ABSTAINED:
   ABSENT:
9. Approve use of Erath Meeting room for Erath Fourth of July Committee
   YEAS:
   NAYS:
   ABSTAINED:
   ABSENT:
10. Approve website hosting
    YEAS:
    NAYS:
    ABSTAINED:
    ABSENT:
11. Approve upholstery of library chairs
    YEAS:
    NAYS:
    ABSTAINED:
    ABSENT:
12. Present service plaque
    YEAS:
    NAYS:
    ABSTAINED:
    ABSENT:

Charlotte Trosclair_____________
(Name and Position of Authorized Person)

Vermilion Parish Library­­­­________
(Name of Taxing District)

405 East Saint Victor St.;
Abbeville, LA 70510
(Address)

337-893-2674_______________________
                                                                                    (Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 10, 2017

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, May 10, 2017 at the Kaplan Library at 5:00 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Melanie Hensgens, Mayor Wayne Theriot, Yolanda Broussard and  R. Brady Broussard, Jr. Absent was: Leon Broussard, Police Jury ex-officio member.

Guest were: Charlotte Trosclair, Director; Amy Stelly, business manager, Matthew Margaglio

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mayor Wayne Theriot seconded by Mrs. Jane Barras and carried the board unanimously voted to dispense with the reading of and to unanimously accept the February 8, 2017 regular meeting minutes. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard, Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard, Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mrs. Betty Girouard seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve the Director’s report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard, Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to table the meeting room policy. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard, Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the 2016 financial audit report. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard, Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mrs. Jane Barras seconded by Mayor Wayne Theriot and carried the board unanimously voted to adopt the 2017 millage resolution. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard, Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mrs. Betty Girouard seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt the 2017 millage rate of 4.36. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard, Mayor Wayne Theriot and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to adopt two (2) minutes as the public comment rule. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

On the motion of Mrs. Melanie Hensgens seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the ethics and debt service policies/procedures. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to amend and adopt library policies. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to approve travel to the Association of Rural and Small Libraries Conference. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Jane Barras and carried the board unanimously voted to deviate from the agenda to present Rev. Wayne Landry a plaque for his years of service to the Library Board of Control. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

Ms. Trosclair was asked to obtain prices for installing a railing across the front of the Abbeville Library.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to table the request from the Erath Fourth of July Committee until Mr. Paul Moresi can review the library’s meeting room policy. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

On the motion of Mrs. Jane Barras seconded by Mrs. Betty Girouard and carried the board unanimously voted to approve the library’s website hosting. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

On the motion of Mrs. Jane Barras seconded by Mrs. Melanie Hensgens and carried the board unanimously voted to table the re-upholstery of the meeting room chairs. There were no public comments.

YEAS: Jane Barras, Melanie Hensgens, R. Brady Broussard, Jr., Betty Girouard, Yolanda

Broussard and Ricky Luquette

NAYS: None

ABSTAINED: None

ABSENT: Leon Broussard and Mayor Wayne Theriot

There being no further business and upon motion of Mrs. Betty Girouard and seconded by Mrs. Jane Barras the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Charlotte Trosclair, Secretary

May 10 Meeting

Notice Posted: ____________ _________ _________

                    (Date)                              (Time)                (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: February 8, 2017

TIME: __5:00PM_______

PLACE OF MEETING: __Gueydan Library____________________________________

__704 Tenth St., Gueydan, LA 70542_________________

AGENDA:

Call to Order —Chairman—Ricky Luquette

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Brady Broussard, Jr.
4. Betty Girouard
5. Ricky Luquette
6. Wayne Landry
7. Wayne Theriot
8. Leon Broussard

Approval of Minutes from last meeting, _November 9, 2016 and November 14,2016______.

                                                                                            (Date of last meeting)

Old Business:

1. Financial Report—Amy Stelly
2. Director’s Report

New Business:

1. Election of Officers

President

Vice President

Secretary

Treasurer

2. Louisiana Compliance Questionnaire
3. Surveillance equipment: Gueydan, Kaplan & Erath
4. Policies and Procedures
5. Mileage Rate (IRS)

Adjournment

Charlotte Trosclair, Library Director_

(Name and Position of Authorized Person)

Vermilion Parish Library                    _

(Name of Taxing District)

405 East St. Victor St.; Abbeville, LA 70510______

(Address)

 337-893-2674_______________________________

(Telephone Number)

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Trosclair at 337-893-2674 describing the assistance that is necessary.

(Telephone number)

PROCEEDINGS

Vermilion Parish Library

Board of Control

February 8, 2017

President, Ricky Luquette called the Vermilion Parish Public Library Board of Control meeting to order on Wednesday, February 8, 2017 at the Gueydan Library at 5:00 PM. The following members were present: Ricky Luquette, Jane Barras, Betty Girouard, Leon Broussard, Police Jury ex-officio member, R. Brady Broussard, Jr. Absent was: Rev. Wayne Landry, Melanie Hensgens, Mayor Wayne Theriot and Charlotte Trosclair, director.

Guest were: Amy Stelly, business manager, Grant Domingue, IT manager, Angela Touchet, branch manager.

Prayer and Pledge of Allegiance were led by Mr. Ricky Luquette.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to dispense with the reading of and to unanimously accept the November 9, 2016 budget meeting minutes and the November 14, 2016 regular meeting minutes. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve the financial report as presented by Amy Stelly. There were no public comments.

On the motion of Mrs. Betty Girouard seconded by Mrs. Jane Barras and carried the board unanimously voted to approve the Director’s report. There were no public comments.

On the motion of Mrs. Betty Girouard seconded by Mr. Leon Broussard and carried the board unanimously voted to re-elect officers by acclamation for 2017. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mr. R. Brady Broussard, Jr. and carried the board unanimously voted to approve as presented and completed the compliance questionnaire. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mr. Leon Broussard and carried the board unanimously voted to approve the purchase of the additional surveillance equipment. There were no public comments.

On the motion of Mr. Leon Broussard seconded by Mrs. Betty Girouard and carried the board unanimously voted to accept and adopt the library’s policies and procedures. There were no public comments.

On the motion of Mr. R. Brady Broussard, Jr. seconded by Mrs. Betty Girouard and carried the board unanimously voted to adopt the current IRS mileage rate for the current year. There were no public comments.

There being no further business and upon motion of Mrs. Jane Barras and seconded by Mr. R. Brady Broussard, Jr. the meeting was adjourned.

APPROVED:

_________________________________

Ricky Luquette, Board President

ATTEST:

__________________________

Amy N. Stelly, Acting Secretary