PROCEEDINGS

Vermilion Parish Library

Board of Control

February 12, 2024

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, February 12, 2024, at the Abbeville Library at 3:00PM.  The following members were present:  Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux.  Absent members were Jennifer Saltzman and Yolanda Broussard.  Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, David Bourg, and Marleen Vanosdell.  The prayer was led by Meg Hebert.  The pledge was led by John LeBlanc.  Amy Stelly called the roll.

There were no public comments on any agenda item.

Director, Charlotte Bourg, introduced the two new board members Shane Meaux and Meg Hebert.

Board President, Anita Levy opened the floor to nominations for board president.  Bridget Winters nominated Anita Levy to continue as President.  On the motion of John LeBlanc and seconded by Shane Meaux the board voted unanimously to keep the current slate of officers:  Anita Levy as Board President and John LeBlanc as Vice President.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of John LeBlanc and seconded by Melanie Hensgens the board approved the winning bid for the Gueydan build back project to the lowest bidder, Lisco, LLC at a cost of $24,865.00 which includes all three addendums in the bid packet.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of Shane Meaux and seconded by Melanie Hensgens the board voted to dispense with the reading of the past meeting minutes and to accept the previous meeting minutes as written.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of John LeBlanc and seconded by Shane Meaux the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of Shane Meaux and seconded by Meg Hebert the board voted to approve the amending of the 2023 budget.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of Shane Meaux and seconded by Bridget Winters the board approved the Director’s Report.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of John LeBlanc and seconded by Melanie Hensgens in accordance with the board bylaws the board voted to appoint Charlotte Bourg Secretary and Amy Stelly Treasurer of the Board.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of John LeBlanc and seconded by Shane Meaux the board voted to remove former board member Jane Barras from the bank account signature list and to add Meg Hebert.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

After discussion of the current budget on the motion of Bridget Winters and seconded by Shane Meaux the board voted to give the staff a 2-step cost of living pay increase.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

After discussion of the current budget on the motion of Bridget Winters and seconded by Shane Meaux the board voted to give the director a 2-step cost of living pay increase.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of John LeBlanc seconded by Shane Meaux the board approved the Public Comment Policy with changes.  Charlotte Bourg, director, will make the changes and send out to the board and staff.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of Shane Meaux seconded by Melanie Hensgens the board approved the Patron Suspension Policy.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of John LeBlanc and seconded by Shane Meaux the board ratified the Louisiana Compliance Questionnaire given by the Louisiana Legislative Auditor.

YEAS: Anita Levy, Bridget Winters, John LeBlanc, Meg Hebert, Melanie Hensgens, Shane Meaux

NAYS: None

ABSTAINED: None

ABSENT: Jennifer Saltzman and Yolanda Broussard

On the motion of John LeBlanc and seconded by Shane Meaux the meeting was adjourned.

PROCEEDINGS

Vermilion Parish Library

Board of Control

February 6, 2024

The Vermilion Parish Library Board had a regularly scheduled meeting at 6:00 pm on Tuesday, February 6, 2024.  The meeting had to be rescheduled due no quorum of board members able to attend.  The meeting was rescheduled to Monday, February 12, 2024, at 3pm.

NOTICE OF RESCHEDULED PUBLIC MEETING

A public meeting will be held as follows:

DATE: February 12, 2024

TIME: __3:00PM_______

PLACE OF MEETING: __Abbeville Library, 405 East Saint Victor St.; Abbeville, LA 70510___________

AGENDA:

Call to Order

Prayer

Pledge

Roll Call

1. Anita Levy
2. Bridget Winters
3. Jennifer Saltzmen
4. John LeBlanc
5. Meg Hebert
6. Melanie Hensgens
7. Shane Meaux
8. Yolanda Broussard

Public comments on any agenda item will be considered from the audience at this time.

1. Introduce new board members
2. Election of Officers
   1. President
   2. Vice President

Elected Board President continues with the meeting.

Accept winning bid for Gueydan location build back

1. Approval of meeting minutes from last meetings
2. Approve Financial Report—Amy Stelly
3. Amend 2023 Budget
4. Approve Director’s Report – Charlotte Bourg
5. Approval of Charlotte Bourg as Secretary and Amy Stelly as Treasurer
6. Approve change in signees for bank account
7. Discuss and approve cost of living increase for employees
8. Discuss and approve cost of living increase for director
9. Approved the Public Comment Policy
10. Approve Patron Suspension Policy
11. Ratify the Louisiana Compliance Questionnaire

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St., Abbeville, LA 70510

337-893-8674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

CANCELLED, WILL BE RESCHEDULED

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: February 6, 2024

TIME: __6:00PM_______

PLACE OF MEETING: __Abbeville Library____________________________________

__405 East Saint Victor St.; Abbeville, LA 70510___________

AGENDA:

Call to Order

Prayer

Pledge

Roll Call

1. Anita Levy
2. Bridget Winters
3. Jennifer Saltzmen
4. John LeBlanc
5. Meg Hebert
6. Melanie Hensgens
7. Shane Meaux
8. Yolanda Broussard

Public comments on any agenda item will be considered from the audience at this time.

1. Introduce new board members
2. Election of Officers
   1. President
   2. Vice President

Elected Board President continues with the meeting.

 Accept winning bid for Gueydan location build back

3. Approval of meeting minutes from last meetings
4. Approve Financial Report—Amy Stelly
5. Amend 2023 Budget
6. Approve Director’s Report – Charlotte Bourg
7. Approval of Charlotte Bourg as Secretary and Amy Stelly as Treasurer
8. Approve change in signees for bank account
9. Discuss and approve cost of living increase for employees
10. Discuss and approve cost of living increase for director
11. Approved the Public Comment Policy
12. Approve Patron Suspension Policy
13. Ratify the Louisiana Compliance Questionnaire

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St., Abbeville, LA 70510

337-893-8674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

NOTICE OF SPECIAL PUBLIC MEETING

A special public meeting will be held as follows:

DATE: January 9, 2023

TIME: 9:30am

PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St., Abbeville, LA  70510

AGENDA:

Prayer

Pledge

Roll Call

1. Anita Levy
2. Bridget Winters
3. Jennifer Saltzman
4. John LeBlanc
5. Melanie Hensgens
6. Yolanda Broussard
7. Meg Hebert
8. Vacant Position

Public comments on any agenda item will be considered from the audience at this time.

New Business

1. Library Board Trustee Training will be presented by State Librarian, Meg Placke.
2. Board Communication issues will be discussed
3. Decorum and procedures for meetings will be presented

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 28, 2023

Special Meeting

Library Board President, Anita Levy, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 28, 2023, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Jennifer Saltzmen, Yolanda Broussard, John LeBlanc, Anita Levy, Melanie Hensgens, and Bridget Winters.  Absent was Paul Bourgeois.  Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Assistant Manager.

The prayer was led by Jane Barras.

The pledge was led by John LeBlanc.

Amy Stelly called the roll.

There were no public comments on any agenda item.

Director Charlotte Bourg presented an update on the Gueydan Maintenance Project.  A bid for build back work was presented to the board by the Delahoussaye Company for $24,950.00.  On the motion of John LeBlanc and seconded by Bridget Winters the board rejected the bid due to the price of the limited scope of work.  The director will work with architect Gene Sellers to get more bids on an expanded scope of work to include a host of other building issues.

YEAS: Jane Barras, Anita Levy, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Paul Bourgeois

On the motion of John LeBlanc and seconded by Jennifer Saltzmen the board accepted the 2024 Health Insurance Rates.

YEAS: Jane Barras, Anita Levy, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Paul Bourgeois

On the motion of Jane Barras and seconded by Yolanda Broussard the board approved the Federal Mileage Rate at the level assigned by the Federal government.

YEAS: Jane Barras, Anita Levy, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Paul Bourgeois

In the discussion of items 4 and 5 on the agenda, John LeBlanc stated that this is a tabled item and may not be addressed until a regular meeting in February, not at a special meeting.  According to the recording and minutes of the meeting from November 7, 2023, the motion and second to table the items of pay increases was moved until after the results of the millage election.

Director Charlotte Bourg reviewed the date and time of the board training session to be conducted by State Librarian Meg Placke on January 9, 2024, 9:30 am, at the Abbeville location. The director will get information in advance of the training to give to the board so they may be prepared to have questions answered in this session.  All board members were asked to attend.

With no other business, on the motion of John LeBlanc and seconded by Yolanda Broussard the board adjourned until the next meeting.

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 28, 2023

TIME: __6:00PM_______

PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St., Abbeville, LA  70510

AGENDA:

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Jennifer Saltzman
5. John LeBlanc
6. Yolanda Broussard
7. Bridget Winters
8. Paul Bourgeois

Public comments on any agenda item will be considered from the audience at this time.

1. Update on the Gueydan Branch Project
2. Approval of the 2024 Health Insurance Rates
3. Approval of the Federal Mileage Rates
4. Discuss cost of living increase for staff
5. Discuss cost of living increase for the director
6. Discussion of Board Training Session

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

November 7, 20232

Public Hearing and Regular Meeting

Library Board Vice President, John LeBlanc, called the Vermilion Parish Library Board of Control budget hearing to order on Tuesday, November 7, 2023, at the Abbeville Library at 6:00PM. The following members were present: Jane Barras, Jennifer Saltzmen, Yolanda Broussard, John LeBlanc, Paul Bourgeois, Melanie Hensgens, and Bridget Winters.  Absent was Anita Levy.  Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, Gene Sellers, and Lee Ritter

The prayer was led by Bridget Winters.

The pledge was led by John LeBlanc.

Amy Stelly called the roll.

There being no public comments, the board moved to the public meeting.

Vice President John LeBlanc called the regular meeting to order at 6:02PM.

There were no comments on any agenda item.

A motion was made by Melanie Hensgens and seconded by Jane Barras to move the agenda item regarding the Gueydan building issues to the first order of business.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

Director, Charlotte Bourg, gave a summary of the building issues at the Gueydan Branch.  Gene Sellers described work that had previously been done at the library including the repair of water intrusion at the windows and exterior waterproofing.  Lee Ritter, of Ritter Consulting Engineers, described his services and the process of mold remediation that needed to be done.  The board, on the motion of Melanie Hensgens and seconded by Yolanda Broussard agreed to hire Ritter Consulting Engineers to solicit bids for the remediation and for bids to be obtained for the build back after the remediation.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

Upon completion of that agenda item the board went back to the agenda as written.

On the motion of Jane Barras and seconded by Melanie Hensgens the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Jane Barras and seconded by Bridget Winters the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Bridget Winters and seconded by Paul Bourgeois the board accepted the Director’s Report.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

The board was introduced to new board member Jennifer Saltzmen, who is replacing Betty Girouard.

On the motion of Paul Bourgeois and seconded by Yolanda Broussard the Board voted to amend the 2023 budget.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Paul Bourgeois and seconded by Jennifer Saltzmen the board approved the 2024 budget.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Bridget Winters and seconded by Yolanda Broussard the board approved the board meeting schedule for 2024.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Yolanda Broussard and seconded by Jane Barras the board approved the 2024 library holiday schedule.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Bridget Winters and seconded by Paul Bourgeois the board approved the updated Collection Development Policy to comply with Act No. 436.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Jane Barras and seconded by Paul Bourgeois the board approved the updated Circulation Policy to comply with Act No. 436.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Bridget Winters and seconded by Yolanda Broussard the board approved the Request for Reconsideration Policy to comply with Act No. 436.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Paul Bourgeois and seconded by Bridget Winters the board approved the Service Animal Policy.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

Director Charlotte Bourg gave a report on the millage renewal election being held Saturday, November 18, 2023.  The Vermilion Library Foundation’s efforts were discussed.  After the election a meeting will be held to discuss the outcome and any future plans.

On the motion of Jane Barras and seconded by Paul Bourgeois the board approved of having the Police Jury sell the property next to the Kaplan Branch.

YEAS: Jane Barras, Paul Bourgeois, Melanie Hensgens, Jennifer Saltzmen, John LeBlanc, Bridget Winters, and Yolanda Broussard

NAYS: None

ABSTAINED: None

ABSENT: Anita Levy

On the motion of Yolanda Broussard and seconded by Jane Barras the board conducted a roll call vote to table the discussion of cost of living pay increases for the staff until after the election.

Jane Barras YEA

Melanie Hensgens YEA

Jennifer Saltzmen YEA

Bridget Winters YEA

John LeBlanc YEA

Paul Bourgeois YEA

Yolanda Broussard YEA

Anita Levy ABSENT

There was no dissention among the board.

On the motion of Yolanda Broussard and seconded by Jane Barras the board conducted a roll call vote to table the discussion of cost of living pay increase for the director until after the election.

Jane Barras YEA

Melanie Hensgens YEA

Jennifer Saltzmen YEA

Bridget Winters YEA

John LeBlanc YEA

Paul Bourgeois YEA

Yolanda Broussard YEA

Anita Levy ABSENT

There was no dissention among the board.

As this was the last meeting for Paul Bourgeois serving as the Police Jury Ex Officio member.  The Director and Board thanked him for his service.  Charlotte Bourg will contact the Police Jury to get the name of the new Police Jury Ex Officio member.

Paul Bourgeois motioned to adjourn the meeting and was seconded by Yolanda Broussard.

Notice Posted: ____________ _________ _________

(Date)                              (Time)                  (Staff initials)

NOTICE OF PUBLIC HEARING

A public meeting will be held as follows:

DATE: November 7, 2023

TIME: __6:00PM_______

PLACE OF MEETING: Abbeville Branch Library

405 E. St. Victor St.

Abbeville, LA   70510

Public comments on any agenda item will be considered from the audience at this time.

AGENDA:

Call to Order

Prayer

Pledge

Roll Call

1. Jane Barras
2. Melanie Hensgens
3. Anita Levy
4. Jennifer Saltzman
5. John LeBlanc
6. Yolanda Broussard
7. Bridget Winters
8. Paul Bourgeois

New Business:

1. Public discussion of Proposed 2024 Budget

Move to Public Meeting

Charlotte Bourg

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

Notice Posted: ____________ _________ _________

(Date)                              (Time)                  (Staff initials)

NOTICE OF PUBLIC MEETING

A public meeting will be held as follows:

DATE: November 7, 2023

TIME: __6:00PM_______

PLACE OF MEETING: Abbeville Branch Library, 405 E. St. Victor St., Abbeville, LA  70510

AGENDA:

Call to Order the Regular Meeting

Public comments on any agenda item will be considered from the audience at this time.

Old Business:

1. Approval of meeting minutes from previous meeting
2. Approve Financial Report—Amy Stelly
3. Approve Director’s Report – Charlotte Bourg

New Business:

1. Introduce new Board member, Jennifer Saltzman
2. Amend the 2023 Budget
3. Adopt the 2024 Budget
4. Approve the 2024 Board Meeting Schedule
5. Approve the 2024 Holiday Schedule
6. Approve the 2024 Meeting Schedule
7. Approve the updated Collection Development Policy
8. Approve the updated Circulation Policy
9. Approve the updated Request for Reconsideration Policy
10. Discuss the Millage Renewal Election
11. Discuss cost of living increase for staff
12. Discuss cost of living increase for the director

Adjournment

Charlotte Bourg, Library Director

Vermilion Parish Library

405 East St. Victor St.; Abbeville, LA 70510

337-893-2674

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Charlotte Bourg at 337-893-2674 describing the assistance that is necessary.

PROCEEDINGS

Vermilion Parish Library

Board of Control

August 1, 2023

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, August 1, 2023, at the Abbeville Library at 6:00PM.  The following members were present:  Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard and Paul Bourgeois.

Absent:  Yolanda Broussard

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, and Dawn Hebert, Administrative Manager.

Prayer was led by Jane Barras

Pledge of Allegiance was led by John LeBlanc

Roll was called by Amy Stelly

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Jane Barras the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

On the motion of John LeBlanc and seconded by Betty Girouard the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

On the motion of Bridge Winters and seconded by Jane Barras the board approved the Director’s Report.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

On the motion of John LeBlanc and seconded by Melanie Hensgens the board voted to approve the list of equipment to be sent to surplus.

YEAS: Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Melanie Hensgens, Betty Girouard, and Paul Bourgeois

NAYS: None

ABSTAINED: None

ABSENT: Yolanda Broussard

The Director, Charlotte Bourg, gave a status report on the progress of calling the election for the 2024 Millage Renewal Election.

The Director, Charlotte Bourg, went over new laws regarding libraries passed and signed by the governor in the last legislation session.  This included information about Act 436.

The Director, Charlotte Bourg, gave an update on maintenance projects ongoing at the libraries.  This included the waterproofing project at the Gueydan Branch.

With no other business, on the motion of John LeBlanc and seconded by Bridget Winters the board adjourned until the next regular meeting to be held November 7, 2023.

PROCEEDINGS

Vermilion Parish Library

Board of Control

May 2, 2023

Board President, Anita Levy, called the Vermilion Parish Library Board of Control meeting to order on Tuesday, May 2, 2023, at the Kaplan Library at 6:00PM.  The following members were present:  Jane Barras, Anita Levy, John LeBlanc, Bridget Winters, Yolanda Broussard, and Melanie Hensgens.

Absent:  Betty Girouard and Paul Bourgeois

Guests were Charlotte Bourg, Library Director, Amy Stelly, Business Manager, Dawn Hebert, Administrative Manager, Auditor Representative, Kristina Sage, Denise Ardeneaux, and David Bourg.

Prayer was led by Jane Barras

Pledge of Allegiance was led by John LeBlanc

Roll was called by Amy Stelly

There were no public comments on any agenda item.

On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to dispense with the reading of and to accept the previous meeting minutes.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of John LeBlanc and seconded by Jane Barras the board voted to approve the financial report including a budget to actual comparison as presented by Amy Stelly.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of Bridge Winters and seconded by Jane Barras the board approved the Director’s Report.  There was a brief discussion of maintenance issues at the branches including projects at the Gueydan Branch and the Kaplan Branch.

YEAS: Jane Barras, Yolanda Broussard, Anita Levy, John LeBlanc, Bridget Winters, and Melanie Hensgens

NAYS: None

ABSTAINED: None

ABSENT: Betty Girouard, and Paul Bourgeois

On the motion of John LeBlanc and seconded by Jane Barras, the board voted to approve the millage of 4.46 mils for the 2023 tax year by resolution.  A roll call vote was taken.

RESOLUTION

            BE IT RESOLVED, that the following millage(s) are hereby levied on the 2022 tax roll on all property subject to taxation by: VERMILION PARISH

MILLAGE

Vermilion Parish Library   4.46 mils

            BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of VERMILION, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2022, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

A presentation on the audit findings for 2022 was given by Kristina Sage of Kolder, Slaven, & Company.  There were no findings, and a clean audit was reported.  The board on the motion of John LeBlanc and seconded by Jane Barras accepted the audit findings and report.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

On the motion of John LeBlanc and seconded by Yolanda Broussard the board voted to approve the changes to the circulation policy.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

On the motion of Jane Barras and seconded by Yolanda Broussard the board approved closing for Staff Training Day on Friday, December 15, 2023.

YEAS: John LeBlanc, Jane Barras, Bridget Winters, Melanie Hensgens, Anita Levy, Yolanda Broussard

NAYS: none

ABSTAINED: none

ABSENT: Betty Girouard, Paul Bourgeois

With no other business, on the motion of John LeBlanc and seconded by Yolanda Broussard the board adjourned until the next regular meeting to be held August 1, 2023.

APPROVED:

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Anita Levy, Board President

ATTEST:

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Charlotte Bourg, Secretary